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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">Hi All<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">There is has been discussion on the Follow up being at the district level.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">I spoke to Annette and she created a role that you can give to someone that will be updating the students at the district level that will only give them access to
the follow up. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">It is in the email below. If you have any issues with it send an email to
<a href="mailto:HelpSTudent@mveca.org">HelpSTudent@mveca.org</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">THANKS Annette!!!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">K<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">Karen Wilson
</span><span style="font-family:"Lucida Calligraphy";color:#2E74B5">MCEP</span><span style="font-family:"Lucida Calligraphy";color:#4472C4"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">EMIS Support Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#2E74B5">Miami Valley Educational Computer Association<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#2E74B5">888 Dayton Street, Suite 102<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#2E74B5">Yellow Springs, OH 45387<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">937-767-1468 ext 3115<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">Fax 937-767-1793<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Annette Puckett <puckett@mveca.org> <br>
<b>Sent:</b> Thursday, November 17, 2022 12:11 PM<br>
<b>To:</b> Karen Wilson <wilson@mveca.org><br>
<b>Cc:</b> dasl <dasl@mveca.org><br>
<b>Subject:</b> RE: New Security Role Created -UPDATED<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Karen,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Per our discussion, there is a new screen for Student Follow up records for EMIS Reporting. The new screen for data entry is in the EMIS Menu which is only available at the district level. The issue is that many times it may be a High
School counselor that is entering the information and they do not typically have access to the EMIS screens at the district level.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I have created a new security role to make available to your EMIS coordinators if needed. The role is called:
<b>EMIS Maintenance Follow Up Records</b> and will grant access <u>ONLY</u> to that particular screen in the EMIS menu. <i><u>Important note:</u></i> Since the EMIS Maintenance screen is a district level only screen, the role will need to be added at the
district level. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The following are the options for the security administrator to add this access when needed.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b>If everyone in the Security Group needs access to the Follow Up Records, you will do the following:
<o:p></o:p></b>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l1 level2 lfo3">Go to: <b>Management>Security>View Groups</b> and click
<b>Search</b><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">Click the edit pencil beside the appropriate group and navigate to the
<b>Group Members</b> tab and review the list of group members to make sure everyone in the group should have access to the new screen at the district level.<o:p></o:p></li></ol>
</li></ol>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l1 level3 lfo3">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>If they
<i>should</i> <i>not have access</i>, exit from the group and follow steps in #<b>2</b>.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l1 level3 lfo3">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>If they
<i>should have access</i>, then proceed to <b>c</b>. <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<ol style="margin-top:0in" start="3" type="a">
<li class="MsoNormal" style="mso-list:l1 level2 lfo3">Navigate to the <b>Group Roles</b> tab<o:p></o:p></li><li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l1 level2 lfo3">Select the District in the
<b>School</b> drop-down and the new <b>EMIS Maintenance Follow Up Records</b> in the
<b>Role</b> drop-down box and click <b>Save</b>. <br>
<img border="0" width="1172" height="629" style="width:12.2083in;height:6.552in" id="Picture_x0020_2" src="cid:image002.png@01D8FA7D.9673B110"><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">Access and responsibilities are different in each role, district and building. It is recommended that you place your test user account into the same group, and log in with the account to an incognito window.
This will confirm that there are not any conflicting roles that will prevent the group from accessing the new screen. As always, if you run into questions or access conflicts, please create a ticket by emailing the name of the group along with the issue description
to <a href="mailto:helpstudent@mveca.org">helpstudent@mveca.org</a> and we’ll assist in troubleshooting the conflict.
<span style="font-family:"Segoe UI Emoji",sans-serif">😉</span> <o:p></o:p></li></ol>
<li class="MsoNormal" style="mso-list:l1 level1 lfo3"><b>If only an individual user needs access to the new screen, you will follow the following steps:
<o:p></o:p></b>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l1 level2 lfo3">Go to: <b>Management>Security>View Accounts</b><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">Enter the <b>Last Name</b> (or
<b>Username</b>) of the individual that needs access and click <b>Search</b>. <o:p>
</o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">Click the edit pencil of the correct
<b>Account</b>. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">Navigate to the <b>Groups</b> tab and make note of their
<i>Security Group</i> (you will need this for testing purposes)<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">Navigate back to the <b>Roles</b> tab (<i>notate any existing roles</i>) and select the District in the
<b>School</b> drop-down and the new <b>EMIS Maintenance Follow Up Records</b> in the
<b>Role</b> drop-down box and click <b>Save</b>.<br>
<img border="0" width="1827" height="647" style="width:19.0312in;height:6.7395in" id="_x0000_i1026" src="cid:image004.png@01D8FA7D.9673B110"><o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level2 lfo3">Access and responsibilities are different in each role, district and building. It is recommended that you place your test user account into the same group notated in step
<b><i>d</i></b> and recreate all roles notated on the Roles tab in step <b><i>e</i></b>. Then log in with the account to an incognito window. This will confirm that there aren’t any conflicting roles that will prevent the group from accessing the new screen.
As always, if you run into questions or access conflicts, please create a ticket by emailing the name of the group along with the issue description to
<a href="mailto:helpstudent@mveca.org">helpstudent@mveca.org</a> and we’ll assist in troubleshooting the conflict.<o:p></o:p></li></ol>
</li></ol>
<p class="MsoListParagraph" style="margin-left:1.0in"><o:p> </o:p></p>
<p class="MsoNormal">Please let me know if there are any questions on the role or the process.
<span style="font-family:"Segoe UI Emoji",sans-serif">😉</span> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#323E4F">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:18.0pt;font-family:"Edwardian Script ITC";color:#525252">Annette Puckett<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#404040">Software Support Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#404040">Miami Valley Educational Computer Association<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#525252">888 Dayton St., Suite 102<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#525252">Yellow Springs, OH 45387<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#404040"><a href="mailto:puckett@mveca.org">puckett@mveca.org</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#404040">Phone: (937) 767-1468 ext. 3117<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#404040">Fax: (937) 767-1793<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#404040">Email Support: <a href="mailto:HelpStudent@mveca.org">
HelpStudent@mveca.org</a> <o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="195" height="132" style="width:2.0312in;height:1.375in" id="Picture_x0020_1" src="cid:image005.png@01D8FA7D.9673B110" alt="Thanksgiving"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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