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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">Marsha sent this to the payroll staff a few minutes ago. We talked about the amount of missing staff that districts are having.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">To simplify the process we are not going to have the Payroll staff make updates to any of the records for staff the separated over the summer or at the end of last
year that did not get reported with a separation date and reason and have not worked at all this year. It will be much easier for us to throw them in the FFE, export them out and put them in the DC where the file can stay for the year. Payroll staff will
not need to remember to mark them no to EMIS at yearend. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">Now that being said, if they are coming in with Missing Data and the staff member is still employed then the payroll staff needs to check with Fiscal to see what
the issue might be.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">I am suggesting that you take the missing report and add 4 columns<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">Separation Date<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">Separation Reason<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">Local Contract Code- Job number<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">Position code.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">Send that to the payroll staff to update and send back to you. Then we will put them in the FFE, export out and load into the DC. If you do not think you have an
FFE log in let me know and I will get one created.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">If the separation date is AFTER your last day of school in the previous school year you will enter in a CL record<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">If the separation date is ON of BEFORE you last day of school in the previous school year you will use the CP record.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">If you have any questions let me know.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D">K<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Good Afternoon All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Karen and I just had a great conversation how we can save Payroll Staff and EMIS staff time when you have a missing staff employee WHO IS NO LONGER WITH THE DISTRICT.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">If you receive a missing staff report from your EMIS Coordinator here are the new steps:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Create a spreadsheet with the following information:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l0 level1 lfo5"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Employee Name<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo5"><span style="font-size:12.0pt;font-family:"Comic Sans MS";color:#1F497D">Job</span><span style="font-size:12.0pt;font-family:"Comic Sans MS""> Number<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo5"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Position Code<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo5"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Separation Date<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo5"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Separation Reason<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Send the spreadsheet to your EMIS Coordinator. Have them contact Karen. She will advise how this information will be added to the Flat File Editor.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Please do not unarchive the Compensation.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">If the employee is missing and still working for your district, please email
</span><a href="mailto:helpfiscal@mveca.org"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">helpfiscal@mveca.org</span></a><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Marcia, Ashley and Karen<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calisto MT",serif;color:#2F5496"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calisto MT",serif;color:#2F5496"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calisto MT",serif;color:#2F5496">Marcia Wylie<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt;font-family:"Calisto MT",serif;color:#2F5496">Fiscal Software Support<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">MVECA<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">888 Dayton Street, Suite 102<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">Yellow Springs, OH 45387<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">937-767-1468 ext. 3123<o:p></o:p></span></b></p>
<p class="MsoNormal"><a href="http://www.mveca.org/"><span style="color:#1F497D;text-decoration:none"><img border="0" width="174" height="64" style="width:1.8125in;height:.6666in" id="Picture_x0020_1" src="cid:image001.jpg@01D90AFF.2C616960" alt="http://www.mveca.org/images/logo.gif"></span></a><span style="color:#1F497D">
</span><a href="https://www.linkedin.com/company-beta/3947840/"><span style="color:#1F497D;text-decoration:none"><img border="0" width="32" height="32" style="width:.3333in;height:.3333in" id="Picture_x0020_2" src="cid:image002.jpg@01D90AFF.2C616960" alt="i"></span></a><a href="https://twitter.com/mvecarcog"><span style="color:#1F497D;text-decoration:none"><img border="0" width="32" height="32" style="width:.3333in;height:.3333in" id="Picture_x0020_3" src="cid:image003.jpg@01D90AFF.2C616960" alt="t"></span></a><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:#1F497D">Not-for-profit Technology Services for Education and Local Governments<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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