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<title>EMIS Newsflash – February 6, 2024</title>
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<p class="MsoNormal"><span style="font-family:"Garamond",serif;color:#1F497D">FYI<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Ohio Ed Updates <updates@subscription.education.ohio.gov>
<br>
<b>Sent:</b> Tuesday, February 6, 2024 7:02 AM<br>
<b>To:</b> Karen Wilson <wilson@mveca.org><br>
<b>Subject:</b> EMIS Newsflash – February 6, 2024<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:red"><b><span lang="EN" style="font-family:"Arial",sans-serif;color:yellow">CAUTION:</span></b><span lang="EN" style="font-family:"Arial",sans-serif;color:white"> This email originated from outside of the organization.
Do not click links or open attachments unless you recognize the sender and know the content is safe.<o:p></o:p></span></p>
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<span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#676767">Having trouble reading this email? <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vY29udGVudC5nb3ZkZWxpdmVyeS5jb20vYWNjb3VudHMvT0hFRC9idWxsZXRpbnMvMzg4ZTQ2ZCIsImJ1bGxldGluX2lkIjoiMjAyNDAyMDYuODk3NDE2NTEifQ.YSymJSqh1hLPn7A1s4qnmyxTRF8FJUoxC0xcGZNsOKY/s/500959211/br/236595531018-l"><span style="color:#1D5782">View
it in your browser</span></a>.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#4E4D4E">02-26-2024<o:p></o:p></span></p>
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<h1 align="center" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;text-align:center">
<span style="font-size:26.5pt;font-family:"Arial Black",sans-serif;color:#0E3F75">EMIS Newsflash<o:p></o:p></span></h1>
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<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black">Here's what's inside<o:p></o:p></span></h1>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#414141;margin-top:3.75pt;margin-bottom:7.5pt;mso-list:l1 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">FY24 EMIS Change Open for Public Comment<o:p></o:p></span></li><li class="MsoNormal" style="color:#414141;margin-top:3.75pt;margin-bottom:7.5pt;mso-list:l1 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">New EMIS Coordinator Training: April 2024 In-Person Training Day<o:p></o:p></span></li><li class="MsoNormal" style="color:#414141;margin-top:3.75pt;margin-bottom:7.5pt;mso-list:l1 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">New EMIS Coordinator Training: April 2024 Online Sessions<o:p></o:p></span></li></ul>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black"> <o:p></o:p></span></h1>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black">FY24 EMIS Change Open for Public Comment<o:p></o:p></span></h1>
<p class="gdp1" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"><a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vY29kZXMub2hpby5nb3Yvb2hpby1yZXZpc2VkLWNvZGUvc2VjdGlvbi0zMzAxLjA3MzAiLCJidWxsZXRpbl9pZCI6IjIwMjQwMjA2Ljg5NzQxNjUxIn0.R47xtNsnUsUMu4tyehcsvEJG5g9UDvMetbBx2foC_yE/s/500959211/br/236595531018-l"><span style="color:#2E82C3">Ohio
Law</span></a> requires EMIS to create a process by which users of the system can review and provide public comment on new or updated EMIS Guidelines. EMIS changes that are subject to this process must be posted
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDIsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvRU1JUy1Eb2N1bWVudGF0aW9uL0VNSVMtQ2hhbmdlcy0xL0Zpc2NhbC1ZZWFyLTIwMjQtQ2hhbmdlcyIsImJ1bGxldGluX2lkIjoiMjAyNDAyMDYuODk3NDE2NTEifQ._DB5dC2aJocagQk9i8WJpxuIUYhFBImZgCA3y_mN43I/s/500959211/br/236595531018-l">
<span style="color:#2E82C3">on the website</span></a> for 30 days for public comment, 30 days for the Department's response to comments, and then another 30 days for public review before changes are considered “final”.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<em><b><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Now Open for Public Comment</span></b></em><b><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"><br>
</span></i></b><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">The public comment period for the following change closes at the end of the day on March 5. Please see the webpage at the above link for complete details.<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:#414141;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l0 level1 lfo2">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">24-101 CTE at Ohio Technical Centers (OTCs)
<o:p></o:p></span></li></ul>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black"> <o:p></o:p></span></h1>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black">New EMIS Coordinator Training: April 2024 In-Person Training Day<o:p></o:p></span></h1>
<p class="gdp1" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<strong><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Thursday, April 4, 10 a.m.-2 p.m. with a 45-minute break for lunch</span></i></strong><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">
<br>
This in-person training day is intended for those who have been EMIS coordinators for less than a year. This day's training will include sessions on EMIS Communications & Resources, the Data Collector, ODDEX, and the SDC. These same topics are included in the
online sessions (see the next item in the Newsflash). However, this in-person training will be less detailed and more tailored toward very new coordinators. <o:p></o:p></span></p>
<p class="gdp1" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Space is limited. To express your interest in attending this training, fill out the survey
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDMsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZ2NjMDIuc2FmZWxpbmtzLnByb3RlY3Rpb24ub3V0bG9vay5jb20vP3VybD1odHRwcyUzQSUyRiUyRmZvcm1zLm9mZmljZS5jb20lMkZQYWdlcyUyRlJlc3BvbnNlUGFnZS5hc3B4JTNGaWQlM0R4UHo0VU5pVUIwLUU2emJ0VjhmSW9xMjFQSm9iWkRaSHNmRjlJSzFIczFwVU5EWmFTRGN4TlVWR1JUQkZOMWxMUWtKR1RqSlNVRXRNVGlRbFFDTjBQV2N1JmRhdGE9MDUlN0MwMiU3Q2RlaWRyZS53dW5kZXJsaWNoJTQwZWR1Y2F0aW9uLm9oaW8uZ292JTdDOTM4YTIwNWEwN2VkNDY3MDQwNWYwOGRjMjY3ZDgxYzYlN0M1MGY4ZmNjNDk0ZDg0ZjA3ODRlYjM2ZWQ1N2M3YzhhMiU3QzAlN0MwJTdDNjM4NDI3NTY3Njg2MDI4MTU5JTdDVW5rbm93biU3Q1RXRnBiR1pzYjNkOGV5SldJam9pTUM0d0xqQXdNREFpTENKUUlqb2lWMmx1TXpJaUxDSkJUaUk2SWsxaGFXd2lMQ0pYVkNJNk1uMCUzRCU3QzAlN0MlN0MlN0Mmc2RhdGE9VkVTcHBERU9yZ0pvY0VtdVJXcUxCViUyQmdpdzN1WlJIc1ExaEwlMkIlMkIwbkxqTSUzRCZyZXNlcnZlZD0wIiwiYnVsbGV0aW5faWQiOiIyMDI0MDIwNi44OTc0MTY1MSJ9.2Clj2D091NVtnOb9GpcXBjOmlrbzh6-eTALxZJQUQAw/s/500959211/br/236595531018-l">
<span style="color:#2E82C3">at this link</span></a>. The survey will be open Wednesday, Feb. 7 through the close of business Wednesday, Feb. 21. We will notify all responders by the close of business Thursday, March 7 to let them know whether or not their registration
has been accepted. For more information, see the <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDQsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvRU1JUy1SZXNvdXJjZXMvTmV3LUVNSVMtQ29vcmRpbmF0b3ItVHJhaW5pbmciLCJidWxsZXRpbl9pZCI6IjIwMjQwMjA2Ljg5NzQxNjUxIn0.IdGHfFEPZKSWCzx6jcsmSqUSgXnr4UHFfP_TEWnrABI/s/500959211/br/236595531018-l"><span style="color:#2E82C3">New
EMIS Coordinator Training</span></a> webpage.<o:p></o:p></span></p>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black"> <o:p></o:p></span></h1>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black">New EMIS Coordinator Training: April 2024 Online Sessions<o:p></o:p></span></h1>
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<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">In April, we are again offering New EMIS Coordinator training. We strongly recommend that all EMIS coordinators with 3 or fewer years of experience with EMIS reporting attend. Though
we have designed the April training with new EMIS coordinators in mind, these trainings are open to EMIS coordinators at all levels as well as to other district staff and administration who may be interested.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">These sessions will be provided via Microsoft Teams. Each topic will be offered once with a recording to be posted after all sessions have concluded. We encourage you to invite
other district staff with whom you work and who are involved with EMIS data or reporting to join you in watching these trainings. <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Prior registration will not be required. A link to join the training and other pertinent information will be provided on the <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDUsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvRU1JUy1SZXNvdXJjZXMvTmV3LUVNSVMtQ29vcmRpbmF0b3ItVHJhaW5pbmciLCJidWxsZXRpbl9pZCI6IjIwMjQwMjA2Ljg5NzQxNjUxIn0.XBGyYVelJu0cmy-raiSWY08FDdMzfa0DRqu5e8adS0M/s/500959211/br/236595531018-l"><span style="color:#2E82C3">New
EMIS Coordinator Training</span></a> webpage.<o:p></o:p></span></p>
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<strong><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">EMIS Communications & Resources</span></i></strong><b><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"><br>
</span></i></b><em><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Wednesday, April 10, 1-3 p.m.</span></em><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">
<br>
This session will review the main ways in which EMIS communicates information with the field. This session will also look at the different types of EMIS documentation—from the EMIS Manual to Release Notes—and explain the purpose of each. EMIS coordinators at
all levels as well as district staff and administration involved with reporting or reviewing EMIS data will find this session useful. <o:p></o:p></span></p>
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<strong><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Data Collector</span></i></strong><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">
<br>
<em><span style="font-family:"Helvetica",sans-serif">Thursday, April 11, 1-3 p.m.</span></em>
<br>
The Data Collector is the tool by which districts submit their EMIS data to the Department. This is also where districts will find a number of reports provided to assist them in reviewing their data. EMIS coordinators at all levels as well as other district
staff who will be submitting data or reviewing reports will find this session useful.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<em><b><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Working with the Data Collector
</span></b></em><b><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"><br>
</span></i></b><em><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Friday, April 12, 9-11 a.m.</span></em><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"><br>
</span></i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">This session is under development. Watch the New EMIS Coordinator webpage for an updated description.<o:p></o:p></span></p>
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<strong><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Ohio District Data Exchange (ODDEX)</span></i></strong><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">
<br>
<em><span style="font-family:"Helvetica",sans-serif">Monday, April 15, 1-3 p.m.</span></em>
<br>
ODDEX is the primary application for a number of smaller modules districts use for data verifications and exchanges. The modules include everything from enrollment data to assessment data to tuition information. This session will look at each module, focusing
on overall function and newer modules. EMIS coordinators at all levels as well as district staff and administration who review or use EMIS data will find this session useful.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<strong><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Working with Ohio District Data Exchange (ODDEX)
</span></i></strong><b><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"><br>
</span></i></b><em><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Tuesday, April 16, 9-11 a.m.</span></em><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">
<br>
This session is under development. Watch the New EMIS Coordinator webpage for an updated description.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<strong><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Data Appeals & Data Review and Verification</span></i></strong><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">
<br>
<em><span style="font-family:"Helvetica",sans-serif">Thursday, April 18, 1-2 p.m.</span></em>
<br>
This session will review the FY24 EMIS Data Appeals and Data Review and Verification requirements and processes. EMIS coordinators at all levels as well as district administrators who will be responsible for signing off on these processes will find this session
useful.<o:p></o:p></span></p>
<p class="gdp1" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<strong><i><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Report Portal: Secure Data Center (SDC)</span></i></strong><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">
<br>
<em><span style="font-family:"Helvetica",sans-serif">Friday, April 19, 9-11 a.m.</span></em>
<br>
This session will introduce and review the Secure Data Center (SDC) and provide best practices for utilizing SDC reports. Though designed mainly for new EMIS coordinators, EMIS coordinators at all levels as well as other district staff involved with submitting
and reviewing EMIS data may find this session useful and are welcome to attend. <o:p></o:p></span></p>
<p class="gdp1" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<em><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">The Ohio Department of Education and Workforce is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs, and employment
opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to a disability, please contact Aleshia McNutt, ADA coordinator, at </span></em><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"><a href="mailto:ADAaccommodation@education.ohio.gov"><em><span style="font-family:"Helvetica",sans-serif;color:#2E82C3">ADAaccommodation@education.ohio.gov</span></em></a><em><span style="font-family:"Helvetica",sans-serif"> or
(614) 387-2200 (voice) no less than three business days (72 hours) before the session.</span></em><o:p></o:p></span></p>
<p class="gdp1" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"> <o:p></o:p></span></p>
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<b><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#414141">EMIS</span></b><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#414141"><o:p></o:p></span></p>
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<span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#414141">25 South Front Street | Columbus, Ohio 43215<o:p></o:p></span></p>
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<span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#414141">(614) 387-0395 | (877) 644-6338 | <u><a href="mailto:emis@education.ohio.gov"><span style="color:#2E82C3">emis@education.ohio.gov</span></a></u><o:p></o:p></span></p>
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<span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#414141">Twitter: @EMISOhio<o:p></o:p></span></p>
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