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<title>EMIS Newsflash – June 10, 2024</title>
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<p class="MsoNormal"><b>From:</b> Ohio Ed Updates <updates@subscription.education.ohio.gov>
<br>
<b>Sent:</b> Monday, June 10, 2024 9:18 AM<br>
<b>To:</b> Angela Luttrell <luttrell@mveca.org><br>
<b>Subject:</b> EMIS Newsflash – June 10, 2024<o:p></o:p></p>
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<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#4E4D4E">06-10-2024<o:p></o:p></span></p>
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<h1 align="center" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;text-align:center">
<span style="font-size:26.5pt;font-family:"Arial Black",sans-serif;color:#0E3F75">EMIS Newsflash<o:p></o:p></span></h1>
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<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black">Here's what's inside<o:p></o:p></span></h1>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#414141;margin-top:3.75pt;margin-bottom:7.5pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">FY24 Spring State Assessment (A) Grades 3-8 Collection, v2<o:p></o:p></span></li><li class="MsoNormal" style="color:#414141;margin-top:3.75pt;margin-bottom:7.5pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">FY24 Spring End of Course State Assessment (A) Collection, v2<o:p></o:p></span></li><li class="MsoNormal" style="color:#414141;margin-top:3.75pt;margin-bottom:7.5pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">Rapback Expansion: EMIS Reporting<o:p></o:p></span></li><li class="MsoNormal" style="color:#414141;margin-top:3.75pt;margin-bottom:7.5pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">SDC Updates for June 7, 2024<o:p></o:p></span></li><li class="MsoNormal" style="color:#414141;margin-top:3.75pt;margin-bottom:7.5pt;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">EMIS Tip<o:p></o:p></span></li></ul>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black"> <o:p></o:p></span></h1>
<h3 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">FY24 Spring State Assessment (A) Grades 3-8 Collection, v2<o:p></o:p></span></h3>
<h3 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">FY24 Spring End of Course State Assessment (A) Collection, v2<o:p></o:p></span></h3>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Please refer to the
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHA6Ly9lZHVjYXRpb24ub2hpby5nb3YvVG9waWNzL0RhdGEvRU1JUy9UZWNobmljYWwtRG9jdW1lbnRhdGlvbi9FTUlTLVJlbGVhc2UtTm90ZXMiLCJidWxsZXRpbl9pZCI6IjIwMjQwNjEwLjk2MDIxMDcxIn0.-uZGIlC8vugmtvWpvV5XNxytnWiXiv0pj8_TuDLXwTc/s/3146024867/br/243894436117-l">
<span style="color:#2E82C3">Release Notes</span></a> for details regarding these newly posted collection requests.<o:p></o:p></span></p>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black"> <o:p></o:p></span></h1>
<h3 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">Rapback Expansion: EMIS Reporting<o:p></o:p></span></h3>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Non-licensed staff are now required to be in the Rapback system, which requires them to have a state ID. There have been questions about whether these IDs would have to be reported
to EMIS for staff districts have been reporting with Z-IDs. We have determined that this is not required. Though districts
<em><span style="font-family:"Helvetica",sans-serif">can</span></em> start reporting state IDs for these staff, they
<em><span style="font-family:"Helvetica",sans-serif">do not have</span></em> to start reporting them. Districts can continue reporting Z-IDs for non-licensed staff.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">See EMIS Manual Section 3.3, State Staff ID Element: “For staff who have never been issued a credential by the Department, a Z-ID should be reported.” The guidance is to report
Z-IDs for these staff. However, districts are able to report state IDs. There will be an FY26 change to the EMIS Manual to clarify that either a Z-ID
<em><span style="font-family:"Helvetica",sans-serif">or</span></em> a state ID can be reported for non-credentialed staff.<o:p></o:p></span></p>
<p class="gdp1" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Note that, with the exception of new staff, changing the ID reported for a staff member will cause the ID no longer being reported to appear on the Staff Missing List. If a staff
member begins appearing on the Missing List due to a change from a Z-ID to a state ID, districts will continue to have the option of either ignoring that staff member’s record on the missing list or requesting an override through their ITC to remove the record
from the missing list.<o:p></o:p></span></p>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black"> <o:p></o:p></span></h1>
<h3 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">SDC Updates for June 7, 2024<o:p></o:p></span></h3>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">A new report to assist districts in reviewing data for the 2023-2024 school year is now available in the SDC. Please visit the <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDIsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvRU1JUy1Eb2N1bWVudGF0aW9uL1NlY3VyZS1EYXRhLUNlbnRlci1TdGF0dXMtb2YtUmVwb3J0cyIsImJ1bGxldGluX2lkIjoiMjAyNDA2MTAuOTYwMjEwNzEifQ.9gEpuu7tL0jeMTilYDZiiaQOw9Y2K3g_dqSX4cA0fRw/s/3146024867/br/243894436117-l" target="_blank" title="https://education.ohio.gov/topics/data/emis/emis-documentation/secure-data-center-status-of-reports"><span style="color:#2E82C3">Secure
Data Center Status of Reports</span></a> page to see which reports have data for the 2023-2024 school year.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<em><b><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Local Report Card</span></b></em><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:#414141;mso-margin-top-alt:auto;margin-bottom:5.25pt;mso-list:l1 level1 lfo2">
<strong><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">District Potential Issues</span></strong><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif"> - This report contains a variety of visualizations to help districts identify
significant changes in report card metrics over time that may be a result of underlying data reporting errors.
<o:p></o:p></span></li></ul>
<p class="gdp1" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">The Secure Data Center (SDC) is the main resource districts should use to review Report Card Data. It is an interactive tool that allows districts to review data well before the
data is final and the Report Cards are released. <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.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.U6N0U7MnunHQJm3xwiKvGE_y51siLZNdjSvPVW5mNP0/s/3146024867/br/243894436117-l">
<span style="color:#2E82C3">Ohio Revised Code</span></a> and <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.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.in2fhudJpKy3zAFV6X6Y8m25VtBEv0syAH9R_tdR9ZE/s/3146024867/br/243894436117-l">
<span style="color:#2E82C3">Ohio Administrative Code</span></a> require districts to report data to EMIS and to verify and approve all EMIS data. This verification should include all relevant reports, including those in the SDC. Data should be reviewed and
verified prior to the close of the <a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDUsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvUmVwb3J0aW5nLVJlc3BvbnNpYmlsaXRpZXMvRU1JUy1EYXRhLUNvbGxlY3Rpb24tQ2FsZW5kYXJzIiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.rBQnAlT8n1w307IjXtA8FbtmqIX0f9BO-i3gZa2yZ_M/s/3146024867/br/243894436117-l">
<span style="color:#2E82C3">different data collections</span></a>. Data should be reviewed and verified prior to the close of the
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDYsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvUmVwb3J0aW5nLVJlc3BvbnNpYmlsaXRpZXMvRU1JUy1EYXRhLUNvbGxlY3Rpb24tQ2FsZW5kYXJzIiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.GFUyCJr32KwonYDL2pNA35M0HGIzZBIGJ7V5SVLgJ-c/s/3146024867/br/243894436117-l">
<span style="color:#2E82C3">different data collections</span></a>. For more information about the SDC—and for SDC resources—see the
<a href="https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDcsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvRU1JUy1SZXNvdXJjZXMvU2VjdXJlLURhdGEtQ2VudGVyIiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.NygUi2r_pj1du3VvOWc_PasHHSnOrC8W7mTZp6WoD1w/s/3146024867/br/243894436117-l">
<span style="color:#2E82C3">Secure Data Center webpage</span></a>.<o:p></o:p></span></p>
<h1 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:14.5pt;font-family:"Helvetica",sans-serif;color:black"> <o:p></o:p></span></h1>
<h3 style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:12.0pt;font-family:"Helvetica",sans-serif">EMIS Tip<o:p></o:p></span></h3>
<p class="MsoNormal" style="mso-margin-top-alt:3.75pt;margin-right:0in;margin-bottom:7.5pt;margin-left:0in">
<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141">Department EMIS staff are legally prohibited from having student personally identifiable information (PII). When contacting EMIS or EMIS staff at the Department, be sure to remove
all student PII from any message, report, or data shared with us. Student PII means any information that would allow a person to identify an individual student. This includes but is not limited to student name, address, or phone number and parent or guardian
name, address, or phone number.<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Helvetica",sans-serif;color:#414141"> <o:p></o:p></span></p>
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<p class="gdp1" align="center" style="margin:0in;text-align:center"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#414141">25 South Front Street | Columbus, Ohio 43215<o:p></o:p></span></p>
<p class="gdp1" align="center" style="margin:0in;text-align:center"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#414141">(614) 387-0395 | (877) 644-6338 | <u><a href="mailto:emis@education.ohio.gov"><span style="color:#2E82C3">emis@education.ohio.gov</span></a></u><o:p></o:p></span></p>
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