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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79">Morning,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79">Resending with an important update highlighted below. Thanks Marcia for catching this.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79">K<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79">Good morning,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79">I wanted to put something together to explain how the Staff Missing report works.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79">There are 2 options that you will see when you look at a staff missing report.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Garamond",serif;color:#1F4E79">Fatal or DEP Error-CI</span></b><span style="color:#1F4E79">—This will always indicate CI but it is not necessarily where the error is. You will always go to your Level 1 validations.
It will tell you where the fatal error is. It could be CK or CI<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Garamond",serif;color:#1F4E79">Missing Data</span></b><span style="color:#1F4E79">- This is the one that confuses everyone. What is missing? The answer is- everything. DEW saw that you previously reported
that staff member as employed. They are no longer seeing that staff member in you CK file.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79">This is typically due to:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"> One or more of the report to EMIS boxes are not checked. This happens a lot at the beginning of the year due to separations over the summer and during the last year end.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">DEW needs to see a separation data and reason for every staff member that leaves the district (exception- Supplemental positions. Unchecking the EMIS box on coaches will not cause a
missing record. Fatal errors on coaching records can cause a staff member’s other positions to fatal out.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"> The compensation has been archived.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">Staff member is now being reported with a credential ID when they previously had a ZID.- Check the CK file in the Data Collector for the staff member’s name, not the ID. If you find
the staff member in the file with a different ID other than the one on the missing report, put a ticket in to
<a href="mailto:HelpEMIS@mveca.org"><span style="color:#1F4E79">HelpEMIS@mveca.org</span></a> with the staff name, Zid and Credential ID. It will be sent to DEW to make the connection. Once the connection is made, the missing record will come off the missing
report the next time you run the collection. If you have a new staff member this year- has not worked in previous year and a Zid gets created for them and you need to change it to a credential ID you can do so without having them show as missing. There is
no need to put a ticket in for that. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="color:#1F4E79;background:yellow;mso-highlight:yellow">Another important reason is that the FY for EMIS Reporting has not been updated in Redesign to reflect the new year. Once all EMIS reporting
is completed for the current school year. L2 has closed in August and you are not doing an appeal the FY needs to be updated so it will pull in new information on current staff members and all of your new employees .</span><span style="color:#1F4E79"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="color:#1F4E79"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">There is a workaround for getting missing staff member off the missing list. If they have been unchecked to report to EMIS and the Payroll staff do not want to have to remember to recheck
the boxes then uncheck again at the end of the year, the EMIC Coordinator can go to the FFE-Flat File Editor and create CP or CL record for the staff member. That file is exported out of the FFE and then loaded into the Data Collector and kept in Data Sources
all year. It will serve as a record that will report the separation of the staff member and nothing has to be updated on the Payroll Side. This is my preferred way to handle missing staff that previously separated but had not been reported with a separation
date and reason previously. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">If you put in a CP record from the FFE, it will validate the separation date based on the DISTRICTS last day of school in the previous year. Make sure that you put in the last day of
school as the separation date not the last date that they are paid. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">If it is after your last day of school from the previous year you will create a CL record in the FFE.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">Hope this helps clear us the confusion on the missing report.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">K<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">Karen Wilson
</span><span style="font-family:"Lucida Calligraphy";color:#2E74B5">MCEP</span><span style="font-family:"Lucida Calligraphy";color:#4472C4"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">EMIS Support Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#2E74B5">Miami Valley Educational Computer Association<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#2E74B5">888 Dayton Street, Suite 102<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#2E74B5">Yellow Springs, OH 45387<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">937-767-1468 ext 3115<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">Fax 937-767-1793<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><img border="0" width="166" height="51" style="width:1.7291in;height:.5312in" id="_x0000_i1026" src="cid:image002.jpg@01DB2914.A3004430"></span><span style="font-family:"Lucida Calligraphy";color:#4472C4"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Karen Wilson <br>
<b>Sent:</b> Monday, October 28, 2024 8:27 AM<br>
<b>To:</b> DistrictEmisCoordinators <DistrictEmisCoordinators@mveca.org><br>
<b>Cc:</b> Fiscal <Fiscal@mveca.org>; Karen Wilson <wilson@mveca.org>; Angela Luttrell <luttrell@mveca.org><br>
<b>Subject:</b> Staff missing report<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79">Good morning,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79">I wanted to put something together to explain how the Staff Missing report works.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79">There are 2 options that you will see when you look at a staff missing report.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Garamond",serif;color:#1F4E79">Fatal or DEP Error-CI</span></b><span style="color:#1F4E79">—This will always indicate CI but it is not necessarily where the error is. You will always go to your Level 1 validations.
It will tell you where the fatal error is. It could be CK or CI<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Garamond",serif;color:#1F4E79">Missing Data</span></b><span style="color:#1F4E79">- This is the one that confuses everyone. What is missing? The answer is- everything. DEW saw that you previously reported
that staff member as employed. They are no longer seeing that staff member in you CK file.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79">This is typically due to:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"> One or more of the report to EMIS boxes are not checked. This happens a lot at the beginning of the year due to separations over the summer and during the last year end.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">DEW needs to see a separation data and reason for every staff member that leaves the district (exception- Supplemental positions. Unchecking the EMIS box on coaches will not cause a
missing record. Fatal errors on coaching records can cause a staff member’s other positions to fatal out.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"> The compensation has been archived.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">Staff member is now being reported with a credential ID when they previously had a ZID.- Check the CK file in the Data Collector for the staff member’s name, not the ID. If you find
the staff member in the file with a different ID other than the one on the missing report, put a ticket in to
<a href="mailto:HelpEMIS@mveca.org"><span style="color:#1F4E79">HelpEMIS@mveca.org</span></a> with the staff name, Zid and Credential ID. It will be sent to DEW to make the connection. Once the connection is made, the missing record will come off the missing
report the next time you run the collection. If you have a new staff member this year- has not worked in previous year and a Zid gets created for them and you need to change it to a credential ID you can do so without having them show as missing. There is
no need to put a ticket in for that. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">There is a workaround for getting missing staff member off the missing list. If they have been unchecked to report to EMIS and the Payroll staff do not want to have to remember to recheck
the boxes then uncheck again at the end of the year, the EMIC Coordinator can go to the FFE-Flat File Editor and create CP or CL record for the staff member. That file is exported out of the FFE and then loaded into the Data Collector and kept in Data Sources
all year. It will serve as a record that will report the separation of the staff member and nothing has to be updated on the Payroll Side. This is my preferred way to handle missing staff that previously separated but had not been reported with a separation
date and reason previously. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">If you put in a CP record from the FFE, it will validate the separation date based on the DISTRICTS last day of school in the previous year. Make sure that you put in the last day of
school as the separation date not the last date that they are paid. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">If it is after your last day of school from the previous year you will create a CL record in the FFE.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">Hope this helps clear us the confusion on the missing report.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79">K<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#1F4E79"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">Karen Wilson
</span><span style="font-family:"Lucida Calligraphy";color:#2E74B5">MCEP</span><span style="font-family:"Lucida Calligraphy";color:#4472C4"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">EMIS Support Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#2E74B5">Miami Valley Educational Computer Association<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#2E74B5">888 Dayton Street, Suite 102<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#2E74B5">Yellow Springs, OH 45387<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">937-767-1468 ext 3115<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Lucida Calligraphy";color:#4472C4">Fax 937-767-1793<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"><img border="0" width="166" height="51" style="width:1.7291in;height:.5312in" id="Picture_x0020_1" src="cid:image004.jpg@01DB2914.A2B97730"></span><span style="font-family:"Lucida Calligraphy";color:#4472C4"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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