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<p class="MsoNormal">It has just come to light from the Ohio Department of Education that when Kelly sends the enrollment file to the districts that she is not allowed to send the file with anything pre-populated in the Free Reduced Eligible field (this is
a field that the districts must enter the information for). <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As a reminder the districts will enter one of the following values: F – Free<o:p></o:p></p>
<p class="MsoNormal"> R – Reduced<o:p></o:p></p>
<p class="MsoNormal"> N – Not Eligible of Neither<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">For those districts that have entered a ticket requesting their file with the field populated please note that you will receive your file without that information included as per instructions to us from ODEW.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Districts that have not yet submitted a ticket to <a href="mailto:helpemis@mveca.org">
helpemis@mveca.org</a>; please submit letting us know when you would like your file so you have time to enter the information and submit the file before closing on May 1<sup>st</sup>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Angie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> DistrictEmisCoordinators <districtemiscoordinators-bounces@mveca.org>
<b>On Behalf Of </b>Angela Luttrell<br>
<b>Sent:</b> Friday, March 20, 2026 9:22 AM<br>
<b>To:</b> DistrictEmisCoordinators <DistrictEmisCoordinators@mveca.org><br>
<b>Subject:</b> [DistrictEmisCoordinators] Summer EBT<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:red"><b><span style="font-family:"Arial",sans-serif;color:yellow">CAUTION:</span></b><span style="font-family:"Arial",sans-serif;color:white"> This email originated from outside of the organization. Do not click links
or open attachments unless you recognize the sender and know the content is safe.<o:p></o:p></span></p>
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<p class="MsoNormal">It’s Back!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Once again districts will need to submit a file for their students to the Summer EBT program. The window for submitting the file to the EBT program is April 1 to May 1 at 5:00 pm.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">MVECA will generate the enrollment file for you and then you will need to mark if the student is Free (F), Reduced (R), or Not Eligible (N) – you
<span style="background:yellow;mso-highlight:yellow">can not</span> use the Economically Disadvantaged EMIS reporting code for this.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">ELIGIBLE STUDENTS: Make sure you look at slides 5-9; to see who is eligible for summer EBT. If an income form was used parents will need to apply online at:
<a href="https://sebt.ohio.gov/apply/">https://sebt.ohio.gov/apply/</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Once you have submitted your file and if new students enroll you will need to direct the parents to apply online at the link above. There will not be another reporting window.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In order to receive your file you will want to enter a <a href="mailto:helpemis@mveca.org">
helpemis@mveca.org</a> ticket and let Kelly Mader know when you would like to receive your file. When you submit your ticket letting Kelly know when you would like your file; also let her know if you would like your file based on the Free/Reduced flag on your
FD Attribute tab or if you would like the file field blank. Keep in mind that if you used the Ohio Household income forms to qualify students for free and or reduced meals you will not be able to use those forms and therefore will need a list of students
who used the form to remove them from the free/reduced status…..<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Once you have submitted your file and if new students enroll you will need to direct the parents to apply online at the link above. There will not be another reporting window.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I have attached the Summer EBT Presentation slidedeck for your reference if you have any questions. The link for the webinar is also here:
<span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><a href="https://go.ohio-k12.help/e/1044153/watch-v-buBmLPFl-yU/4fplx/467456244/h/S8P0r-G77oKjqrupJYyoS22ZLIDkgZCCRGb_S67ZgHQ" target="_blank"><span style="color:blue">Summer EBT Webinar
Recording</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333">If you have any questions after looking at the presentation and listening to the recording please let me know.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333">Angie</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="text-indent:-.5pt"><span style="font-family:"Georgia",serif;color:#002060">Angie Luttrell, CEP</span><span style="color:#002060"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:-.5pt"><span style="font-family:"Georgia",serif;color:#002060">EMIS Support Specialist
</span><span style="color:#002060"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:-.5pt"><span style="font-family:"Georgia",serif;color:#002060">Miami Valley Technology & Communications Group<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:-.5pt"><span style="font-family:"Georgia",serif;color:#002060">888 Dayton Street, Suite 102<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:-.5pt"><span style="font-family:"Georgia",serif;color:#002060">Yellow Springs, OH 45387<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:-.5pt"><span style="font-family:"Georgia",serif;color:#002060">(937) 767-1468 Ext. 3111<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:-.5pt"><span style="font-family:"Georgia",serif;color:#002060">FAX: 937-767-1793<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:-.5pt"><span style="color:#1F497D"><img border="0" width="134" height="92" style="width:1.3916in;height:.9583in" id="Picture_x0020_6" src="cid:image001.png@01DCC1D7.488BE790"></span><span style="color:#002060"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:#1F497D">Not-for-profit Technology Services for Education and Local Governments<o:p></o:p></span></i></p>
<p class="MsoNormal" style="text-indent:-.5pt"><span style="font-family:"Georgia",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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