[Mail_emis] Update 3-28-2018

[Karen Wilson]

Good afternoon,

There is a mandatory update that needs to be installed on the Data Collector.  We (Kelly Mader) will be installing the update Thursday afternoon at 1:00.  Down time for the DC should only be about 15 minutes.  We are asking that you make sure all you collections are complete by 12:30 and be out of the DC by 12:45.  I will send a reminder to you tomorrow morning.  It should be up and running by 1:30.


I have set dates for the next EMIS Alliance Trainings that will be over CTE and SSIDS.  The registration links are live on the calendar
CTE Review- April 11th 12:30 to 3:30.
SSID Review - April 20th 12:30 to 3:30 after the ODE Webinar with Stacy.

The FY18 Final Checklists meetings have been added to the calendar

Building Tasks in the am 9:00 to 11:30.  District Tasks in the pm 12:30 to 3:30
April 25th
April 27th
May 1st.

The EMIS Coordinator/ Treasurer FTE Review is set for May 15th 9:00 am to 12:00 pm.


The following was discussed during the ODE EMIS call on Monday.


Manifest Updates

            FY18S Student Enrollment collections

ODE released new 2TRD and BODE manifests to tighten up checks for MOA IRN and Accountability IRN (reporting a building in other districts is unacceptable, must report an IRN within your LEA's hierarchy or ******). Districts may now have errors on records that would have previously gone through.


            FY18L Career Tech checks updated -

1) ODE has re-implemented CS.0018 check for CBI courses to make sure they're correlated. There were so many of these errors when they first started running these CTE reports that they stopped the check. This check was reapplied this past weekend so FTE will be impacted once again.

2) Another CTE check will be out in a week or two: if there is no teacher for a course, will start zeroing out funding because all CTE courses must have a teacher (this just impacts a few courses statewide).

            FY18P 5-year Forecast Required Spring Update - Early next week the required Spring 5-Year Forecast 'P' collection will open for districts to complete submissions by the end of May. After analysis of the 5-year forecast in the fall, ODE will be adding a couple checks:

1) It appears some districts are not reporting all line items required. If all line items are not included, the entire forecast will now fatal. Even if they are forecasting zero expense/revenue, it is a requirement that all lines are included in each submission. If they are missing a row, it will fatal everything and they will not be permitted to submit a collection with zero data, so they may need to go back and add line items/data rows for zero balances/expense/revenue.
2) A lot of districts are also ignoring warnings when totals don't add up. Totals are not always precise (e.g., calculated with pennies, rounded to nearest dollar), so small variations may be ok, but ODE is adding checks so too large of a variation (possibly indicating a larger issue) will now fatal the forecast.



We will be installing 17.3  over the weekend.  I have attached the student information release notes.



I hope those that are off this week are having a wonderful time, and those that are off next week that you have a little better weather :)



Talk to you all later!!!



Karen




Karen Wilson MCEP
EMIS Support Specialist
Miami Valley Educational Computer Association
330 E. Enon Rd., Yellow Springs, Ohio 45387
937-767-1468 ex 3115
Fax 937-767-1793
[Description: Description: C:\Users\reineke\Pictures\MVECA New logo.png]

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