[Mail_emis] FW: EMIS Staff Reporting Warnings

[Debra Dinnen]

We received the email from state support late yesterday afternoon.  Please write helpfiscal at mveca.org<mailto:helpfiscal at mveca.org> if you have questions.
Thanks,
Deb

Good Afternoon,

ODE is indicating they are seeing a number of staff where their salary and FTE are inflated and it seems to stem back to mid-year contract changes in USPS-R.  In some cases, the staff collection includes a warning on the inflated FTE.   Districts should review these warnings along with all staff data to be certain no inflated amounts are being reported to EMIS for any employee that had a mid-year change.  If needed, the following should be completed in USPS-R so the correct values are reported to EMIS. After correcting, a new collection should be completed.  This Friday is the close of staff window #1  (L1) and this reporting is the official data for district staff reporting.  It is critical this data be accurate.

SSDT has updated our Mid-Year Contract Change Checklists<https://wiki.ssdt-ohio.org/x/ww_NBQ> to include an additional EMIS step at the end of each checklist to remind districts the steps needed to report these values to EMIS correctly.

For EMIS reporting, the following steps need to be completed
·         Archive or uncheck 'Report to EMIS' on the old compensation.  Mass Change or Mass Load can be used to update the 'Report to EMIS' field to 'false'
·         On the Position record, in the 'EMIS Related Information' section, update the Contract Amount. Contract Work Days, Hours In The Day and Full Time Equivalence to reflect the original contract plus mid year contract values.

NOTE: Mass Load can also be used to add these values on the position record.  Listed below are the required column headings:
·         employee.number
·         number
·         customFields.contractAmount.value
·         customFields.contractWorkDays.value
·         customFields.hoursInTheDay.value
Please let us know if you have any questions.

--
Michelle Drewes
State Software Support Supervisor
drewes at ssdt-ohio.org<mailto:drewes at ohio-ssdt.org>
Phone Number: 614-840-9810 x305
SSDT Group Numbers: 614-840-9810 Press 6 for SSDT and then press 1 for SSDT Support

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