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<p><img alt="" src="http://listserv.ode.state.oh.us/db/78632/552713/1.gif" width="1" height="1"></p>
<p><img alt="" src="http://listserv.ode.state.oh.us/db/78632/552713/1.gif" width="1" height="1"></p>
<p><span style="font-family: calibri">EMIS Message to <font face="Calibri">LEA EMIS Staff</font>, ITCs<font face="Calibri"> and
</font>Vendors</span></p>
<div class="WordSection1">
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:20.0pt;font-family:"Arial",sans-serif">EMIS Newsflash – January 22, 2016<o:p></o:p></span></b></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:16.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal" style="text-align:justify"><b><span style="font-size:16.0pt;font-family:"Arial",sans-serif">Contents:</span></b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif">New FY16 Initial Staff/Course (L) Collection Request – v1<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif">Updated FY16 Traditional Districts Initial Student (S) Collection – v2<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif">Updated FY16 SOES Initial Student (S) Collection – v4<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif">Webcast on the 2015 State Report Card<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif">Reminder: Final Appeals Window for 2015 Report Card is Open<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">New FY16 Initial Staff/Course (L) Collection Request – v1
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">A new FY16 Initial Staff/Course (L) Collection Request has been released. Please refer to the FY16 SOES Initial Staff/Course (L) Collection
</span><a href="http://education.ohio.gov/Topics/Data/EMIS/Technical-Documentation/EMIS-Release-Notes" target="_blank"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Release Notes</span></a><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">
for details.</span><b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Updated FY16 Traditional Districts Initial Student (S) Collection – v2
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">An updated version (2) of the FY16 Traditional Districts Initial Student (S) Collection Request has been released. Please refer to the FY16 Traditional Districts
Initial Student Collection </span><a href="http://education.ohio.gov/Topics/Data/EMIS/Technical-Documentation/EMIS-Release-Notes" target="_blank"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Release Notes</span></a><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">
for details.</span><b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Updated FY16 SOES Initial Student (S) Collection – v4
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">An updated version (4) of the FY16 SOES Initial Student (S) Collection Request has been released. Please refer to the FY16 SOES Initial Student Collection
</span><a href="http://education.ohio.gov/Topics/Data/EMIS/Technical-Documentation/EMIS-Release-Notes" target="_blank"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Release Notes</span></a><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">
for details.</span><b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Webcast on the 2015 State Report Card</span></b>
<o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">The following message has been sent to district superintendents:<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">The Ohio Department of Education is hosting a webcast on Tuesday, Jan. 26, from 10 - 10:45 a.m. to discuss the process for finalizing the data to be used for the
2015 State Report Cards. On Feb. 25, the department will release the remaining components of the 2015 State Report Card (Achievement, Gap Closing and Progress), as well as information about gifted students and district financial expenditures. The department
also will release career-technical planning district and dropout recovery school report cards at that time.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">The webcast will be another opportunity to review the appeals process and other questions you may have. The primary audience for the webcast are superintendents and
staff who work with EMIS within the district, as well as administrators interested in the final data validation and the appeals process. Please
</span><a href="http://event.onlineseminarsolutions.com/r.htm?e=1124618&s=1&k=6B15AA82AE35AAB79561F406B77EB959"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">register here</span></a><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">
for the webcast. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Reminder: Final Appeals Window for 2015 Report Card is Open<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">The The FY15 reporting collections for DORP, End of Course, OGT, Grade 3 Math and all Grade 4-8 Assessments closed on Tuesday, January 19th. FY15 reporting collections
for Student data (2015S3TRD and 2015SBODE), Grade 3 Reading Assessments (fall, spring and 2016 summer) and Alternate Assessment results closed on January 8, 2016.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">In cases where districts know there are additional corrections that need to be made to the data reported in the collections noted above, superintendents (or Superintendent
Designees) may alert the department to the reporting concern and request an opportunity to make corrections through the department’s formal data appeals process. Examples of data covered by this final 2015 Report Card appeals window include 2015 Diagnostic
Results, 2015 Assessment data, 2015 Majority of Attendance data and 2015 Reading Improvement and Monitoring Plan data. Please note: the data addressed in prior appeals windows held this fall, including 2014 Diagnostic data, 2014 Graduation and Prepared for
Success data, and 2016 Retention data are no longer subject to appeals.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Data appeals must be submitted using the Data Appeals forms located behind SAFE. Step-by-step instructions on completing the Data Appeals forms are available on
the department’s website </span><a href="http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTYwMTIxLjU0MDk5NjYxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE2MDEyMS41NDA5OTY2MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE2OTkwNjE1JmVtYWlsaWQ9ZGwtZGF0YXF1YWxpdHlhbmRnb3Zlcm5hbmNlMkBlZHVjYXRpb24ub2hpby5nb3YmdXNlcmlkPWRsLWRhdGFxdWFsaXR5YW5kZ292ZXJuYW5jZTJAZWR1Y2F0aW9uLm9oaW8uZ292JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&100&&&http://education.ohio.gov/Topics/Data/EMIS/Reporting-Responsibilities/Data-Appeals"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">here</span></a><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Please note that in response to concerns from the field, the department will not require districts to complete the Corrective Action Plan (CAP) portion of the
FY2015 Report Card data appeal form. Districts submitting a data appeal form can enter “N/A” in the CAP related fields.
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">If you have any questions regarding the appeals process, please contact the
</span><a href="mailto:dataquality@education.ohio.gov"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">Office of Data Quality</span></a><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">.</span><o:p></o:p></p>
</div>
<p align="left"><span style="font-family: arial, helvetica, sans-serif"><font size="2">25 South Front Street | Columbus, Ohio 43215-4183
</font></span></p>
<p><span style="font-family: arial, helvetica, sans-serif"><font size="2">(614) 387-0395 | (877) 644-6338</font></span></p>
<p><span style="font-family: arial, helvetica, sans-serif"><font size="2"><a href="mailto:EMIS@education.ohio.gov">EMIS@education.ohio.gov</a>
</font></span></p>
<p><a href="http://education.ohio.gov/"><span style="font-family: arial, helvetica, sans-serif"><font size="2">education.ohio.gov</font></span></a></p>
<br>
<hr>
<font face="Arial" color="Gray" size="1">PLEASE NOTE: This message and any response to it may constitute a public record, and therefore may be available upon request in accordance with Ohio public records law. (ORC 149.43)<br>
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