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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#002060">Good evening<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#002060">The following was discussed today during the EMIS call this morning.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#002060">ODE Database update
<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Starting sometime on
<b>Friday afternoon, December 22</b>, ODE database staff will begin moving the ODE Oracle database server that supports EMIS to new hardware. During this move, many parts of the EMIS system will be unavailable. This outage will run, at a minimum, from Friday
afternoon until sometime <b>Tuesday afternoon (December 26)</b>. Because of the large volume of tables and data being moved, and the fact that the transfer will not be actively monitored on Christmas day, there is a potential for the outage to be longer if
any issues arise.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Although the EMIS system is designed to be asynchronous, an outage of this length may have unintended consequences for anyone who tries to submit to ODE during this time.
<b>We will therefore shut down the ODE ZIS and Report Collector during the outage.</b> You may keep your Data Collector active, but it will show as disconnected from ODE, and any submissions during this time should queue up at your DC until the system at ODE
comes back online. However, if there are any issues and a submission is not sent to ODE, you will see an appropriate error in your DC so the district will know that data was not sent.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">As soon as the ODE system is back up on the new hardware, we will contact all ITCs. We will also be in touch if it looks like the outage will last beyond Tuesday.
<b>It is likely that a restart of the Data Collector service will be required</b> to reconnect with the state ZIS after the maintenance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">We intend to complete processing of final submissions for the S1TRD and SAODE collections (closing Thursday 12/21 at 11:59 pm) before the system is taken offline.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:red">Note also that the same maintenance means that ODE’s Secure Data Center, Report Card, and Advanced Reports will also be offline.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">You will be able to submit your SCR data and Contact data that goes to the SSDT. ODDEX will also be available. SDC , LRC and Advanced reports will NOT be available during
this time. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:red">Since we do not know for sure when the DC will come back up or if we need to restart, I am asking that you do not submit any data under the ODE manifests until
Thursday morning. This will give us time to make sure things are running properly. You should be able to run collections and check your data, just do not submit data till you hear form us. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:red"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black">MVECA0<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">On S<span style="color:#1F497D">aturday</span> 1<span style="color:#1F497D">2</span>/<span style="color:#1F497D">23</span>/17 from 7<span style="color:#1F497D">:30</span>
AM to 8<span style="color:#1F497D">:30</span> AM we will be applying Server updates to the MVECA0 host. This will mean MVECA0 will be unavailable during the process.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif">SOES and Traditional beginning of the year manifest and Federal Child Count
<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Both manifests will be closing at 11:59 p.m. on December 21<sup>st</sup>. Office of Exceptional Children will be using data from the 1<sup>st</sup> manifest. Please
makes sure that your FCC looks good. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">CTE Level 2 Reports<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">ODE is almost there with getting the new CTE reports. ODE is running CTE funding reports daily so they will be able to produce daily updates to the CTE reports like
the FTE reports do. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Most likely ODE will push these reports out over the Holidays. The will not have 100 of the adjustments included. By Mid January they should be there. They will
evaluate and look to using live data in January for funding.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">New Enhanced Missing Reports
<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">ODE has received vendor files for the KRA, ELA, DORP and the 3<sup>rd</sup> Grade ELA, OGT. They do not have EOC yet. ODE will be able to produce missing lists
and unexpected lists. They are working on a list for the COS based on enrollment. All assessments will have missing lists.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Gen Issues Reports<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">They were generated today and copied out. They will not be reissued till the first week of January.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Please let me know if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Have a great evening.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Karen
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">Karen Wilson MCEP<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">EMIS Support Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">Miami Valley Educational Computer Association<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">330 E. Enon Rd., Yellow Springs, Ohio 45387<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">937-767-1468 ex 3115<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">Fax 937-767-1793<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><img width="91" height="29" id="Picture_x0020_1" src="cid:image001.png@01D37835.92E1FCC0" alt="Description: Description: C:\Users\reineke\Pictures\MVECA New logo.png"></span><span style="font-size:12.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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