[Mail_treas] New Albany-Plain Local Schools Job Posting - Fiscal Specialist

Tue Apr 25 10:57:11 EDT 2017

See the attached job posting for a fiscal specialist position at New
Albany-Plain Local Schools.  Please share with anyone you think may be
interested.

Monica

Fiscal Specialist *Apply Online*
<https://www.applitrack.com/napls/OnlineApp/JobPostings/View.asp?AppliTrackJobId=634>
Category: *Secretarial/Clerical*
Date Posted: *4/25/2017*
Location: *Administration Office*

Anticipated vacancy

The Fiscal Specialist will be part of the Treasurer's office and will be
responsible for tasks as described below, with an emphasis on benefits and
operations.

*PERFORMANCE RESPONSIBILITIES: *
*ACCOUNTING *

   1. Verifies and helps establish appropriations accounts.
   2. Provides information and answers questions concerning software
   applications regarding budgetary issues.
   3. Works on special cost studies and other projects relating to
   financial information as assigned.
   4. Converts district requisitions daily, prints purchase orders, and
   distributes all copies of purchase orders after administrative review.
   5. Matches invoices with purchase orders, verifies extensions,
   reconciles credit card statement with detail documentation, reviews petty
   cash checking replenishment packets, and processes accounts payable checks
   including memo checks.
   6. Reviews accounts payable warrants with invoices for accuracy prior to
   mailing out checks to vendors and files verified warrant packets.
   7. Maintains accountability over blanket purchase orders, outstanding
   purchase orders, and multiple invoice purchase orders to ensure no double
   payments to vendors.
   8. Processes employee reimbursements in a timely and efficient manner.
   9. Maintains control over check and purchase order processing and
   mailing to vendors.
   10. Verifies and maintains accurate vendor number files for district and
   building use in purchase order processing.
   11. Collects and maintains vendor W-9 forms including TIN’s for 1099
   forms, processes and mails 1099’s at year-end.
   12. Communicates with vendors on district policies on purchase orders
   and partial purchase order payments.
   13. Maintains trouble payment files and vendor correspondence file.
   14. Handles vendor phone calls on payment inquiries.
   15. Communicates with buildings/departments regarding verifications for
   release of purchase orders for payment.
   16. Maintains student activity funds, budgets, and purpose statements,
   and other applicable documentation.
   17. Communicates with district support organizations as necessary,
   maintains and updates current listing of district support organization
   leadership, and collects each organization’s documentation as required by
   board policy.
   18. Assists in charging building/department budgets for central office
   copier charges.
   19.  Assists accountant with fixed asset accounting.
   20. Coordinates all activities pertaining to annual microfilming or CD
   Rom copying of treasurer’s office records and any related procedures.
   21. Assists accountant with internal controls and audit.
   22. Maintains control over district postage meter to ensure an
   appropriate balance is maintained and to deter abuse. Processes postage
   charges to buildings and departments in a timely manner.
   23. Prepares daily receipts for posting and then deposits funds daily
   with depository, including managing night depository arrangements as the
   need arises from time to time.
   24. Orders and maintains banking supplies for all district buildings and
   departments.
   25. Coordinates the annual distribution and collection of the cash banks
   from athletic and food service departments, as well as the ordering of cash
   banks with the district depository when needed.
   26. Acts as liaison with auxiliary schools to ensure compliance and
   accuracy of money received and expended by processing requisitions;
   tracking revenues, expenditures, and remaining balances; and communicating
   with schools on a monthly basis.
   27. Works closely with other department personnel in the invoice
   processing procedure. Posts Accounts Receivable checks, sends out past due
   notices, and other duties associated with Accounts Receivable.
   28. Works with other department personnel to process payments for fringe
   benefits.
   29. Ensures that all posting for expenses and revenue have been made by
   month end. Assists in preparing month end closing.
   30. Places copy paper orders as needed and charges appropriate building
   accounts for paper received. Also, receives all copy paper invoices and
   prepares them for payment.
   31. Processes budgetary account modifications/transfers as requested by
   various buildings and departments.
   32. Assists in charging building/department budgets for field trip
   charges and other inter-district budget account charges.
   33. Assists in training district personnel in budgetary, purchasing,
   accounting procedures; policies and procedures; and electronic applications.
   34. Other duties as assigned by the Chief Financial Officer/Treasurer or
   her/his designee.

*PAYROLL AND BENEFITS:*

   1. Maintains confidential payroll files on all employees in the district.
   2. Processes payroll deviation reports and time sheets, and the
   processing of enrollment forms from employees on all payroll related
   withholdings, fringe benefits, and making related changes in the computer
   system on a timely basis.
   3. Collects and maintains leave forms, official records, and/or
   appropriate documentation for sick leave, personal leave, vacation leave,
   and other types of absences and accruals as well as coordinates the timely
   processing of all types of absences.
   4. Computes pay of classified/certified employees and prepares checks
   and related reports.
   5. Assists in gathering and retrieval of data as well as preparing
   reports for employee negotiations, cost studies, and other needs as
   assigned by the Chief Financial Officer/Treasurer or her/his designee.
   6. Verifies employee salaries/wages as approved by the Board of
   Education.
   7. Processes verification of employment forms as requested by/on behalf
   of employees.
   8. Prepares and files all payroll related reports with the Internal
   Revenue Service, State Department of Taxation, City Income Tax Departments,
   Retirement Systems, annuity companies, and all other payroll related
   reports.
   9. Works with administration and other staff to develop and/or update
   current policies, procedures, and internal control systems for all payroll
   and benefits functions performed in the Chief Financial
   Officer’s/Treasurer’s Office (including form development, automation, and
   revisions).
   10. Assists in training district personnel in payroll department
   policies, procedures, new computerized payroll enhancements for and
   accurate and efficient district payroll function.
   11. Prepares payroll distribution and transfers checks from other
   appropriate bank accounts to the payroll clearing account.
   12. Distributes all salary and fringe benefits to the appropriate funds
   and budgetary accounts.
   13. Prepares ODJFS reports, and the STRS magnetic tape advance at year
   end.
   14. Prepares monthly billings for health insurance for employees on
   leaves of absence.
   15. Performs periodic audits of the payroll system to ensure accuracy of
   the calculation, placement on appropriate salary steps, and reviews all
   severance payoffs.
   16. Coordinates C.O.B.R.A. notification on employees who no longer are
   employed by the district.
   17. Provides information as needed regarding unemployment verification
   forms, separation of employment requests, etc.
   18. Provides information as needed regarding SERS contributions.
   19. Calculates over $50,000 term life insurance adjustment, tuition fee
   waiver adjustment, and other adjustments to year end W-2 files. Responsible
   for timely completion of W-2 forms and other related reports or
   documentation to assure annual notifications prior to January 30.
   20. Handles information inquiries from district employees regarding a
   wide variety of payroll related areas.
   21. Carries out all assignments in a professional manner and maintains a
   high standard of due professional care in all work performed.
   22. Other duties as assigned by the Chief Financial Officer/Treasurer or
   her/his designee.

*MINIMUM REQUIREMENTS: *

   1. Associate degree in Finance, Accounting or related field.
   2. 3 years experience in finance, accounting ideally in a school setting
   or related field
   3. Intermediate or above skills in Microsoft Office Word and Excel

Salary range: $45,000-$55,000
260 days/year

*New Albany-Plain Local Schools is an Equal Opportunity Employer and as
such does not discriminate on the basis of race, color, sex, age, religion,
national origin, ancestry, disability, veteran status, marital status, or
any other status protected by law.*

-- 

*Agnes Pawlicki*
Human Resources Specialist
New Albany-Plain Local Schools
*(614) 413-7104 <(614)%20413-7104> *
*pawlicki.1 at napls.us <pawlicki.1 at napls.us> *

*Our Purpose:  To create a culture of accountability that achieves the best
academic and developmental outcomes for each student.*

-- 

Monica Gerhart

Director of Financial Services

New Albany-Plain Local Schools

614-413-7125 <(614)%20413-7125>

gerhart.1 at napls.us

*Our Purpose:  To create a culture of accountability that achieves the best
academic and developmental outcomes for each student.*

-- 

Monica Gerhart

Director of Financial Services

New Albany-Plain Local Schools

614-413-7125

gerhart.1 at napls.us

*Our Purpose:  To create a culture of accountability that achieves the best
academic and developmental outcomes for each student.*
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