[Mail_treas] Suggestions

[Connie Kress]

Good Morning !!!   

 

Looking for a few suggestions in different areas.

 

 

I am looking for suggestions for courier internal controls.  We have 9
buildings in our district so we have a courier to transport items between
buildings and this was one item that came up in our audit.  I am looking for
any ideas that you may use in your school.  Do you have copies of forms that
you could provide?  

 

Courier Internal Control Procedures 

The District has hired an employee whose primary job function is to pick up
correspondence and transport it to and from the various buildings in the
District and the Central Office. This correspondence includes mail, student
files, deposits, and numerous other items. There should be internal control
procedures in place to allow for a precise chain of custody. . When money is
being picked up by the courier, the courier should count the deposit to
verify the funds are correct and initial the deposit ticket. . A control
sheet at each building should be signed by the courier upon picking up the
courier bag and the person at the building hand the courier bag to the
courier. . When dropping the courier bag off to the Central Office there
should be a control sheet initialed by the courier and the person receiving
the bag. There are no internal control procedures in place at the District
to monitor this activity. 

 

 

 

 

I am looking for suggestions for athletic internal controls.  I am looking
for any ideas that you may use in your school.  Do you have copies of forms
that you could provide?   

 

Athletic Gate Collections Internal Controls 

The District should have a uniform set of procedures in place for the
collection, reconciling and remission of athletic events gate receipts to be
used by all schools in the District. We noted the following: . No
standardized gate receipt forms; . No procedures on who is supposed to sign
the forms and when the forms should be signed; . No reconciliation
procedures; . No procedures for how the money passes from the gate
collectors to the Athletic Director; . No procedures for how the gate
collectors document and report an over or short.

 

 

Thank you in advance for any suggestions, forms or opinions!!!!

 

 

Connie Kress







 

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://listserv.mveca.org/pipermail/mail_treas/attachments/20180308/6f6d3a30/attachment.htm>