[Mail_treas] Fwd: [NAPLS All District] Internal posting - Payroll Specialist

[Becky Jenkins]

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Begin forwarded message:

> From: Agnes Pawlicki <pawlicki.1 at napls.us>
> Date: March 6, 2019 at 5:52:56 AM HST
> To: NAPLS All District <na_all_district at napls.us>
> Subject: [NAPLS All District] Internal posting - Payroll Specialist
> 
> 
> Payroll Specialist	Apply Online
> Category: Secretarial/Clerical
> Date Posted: 3/6/2019
> Location: Administration Office
> 
> The Payroll Specialist will be part of the Treasurer's office and will be responsible for tasks as described below:
> 
> PERFORMANCE RESPONSIBILITIES:
> Maintains confidential payroll files on all employees in the district.
> Processes payroll deviation reports and time sheets, and the processing of enrollment forms from employees on all payroll related withholdings, fringe benefits, and making related changes in the computer system on a timely basis.
> Collects and maintains leave forms, official records, and/or appropriate documentation for sick leave, personal leave, vacation leave, and other types of absences and accruals as well as coordinates the timely processing of all types of absences.
> Computes pay of classified/certified employees and prepares checks and related reports.
> Assists in gathering and retrieval of data as well as preparing reports for employee negotiations, cost studies, and other needs as assigned by the Chief Financial Officer/Treasurer or her/his designee.
> Verifies employee salaries/wages as approved by the Board of Education.
> Processes verification of employment forms as requested by/on behalf of employees.
> Prepares and files all payroll related reports with the Internal Revenue Service, State Department of Taxation, City Income Tax Departments, Retirement Systems, annuity companies, and all other payroll related reports.
> Works with administration and other staff to develop and/or update current policies, procedures, and internal control systems for all payroll and benefits functions performed in the Chief Financial Officer’s/Treasurer’s Office (including form development, automation, and revisions).
> Assists in training district personnel in payroll department policies, procedures, new computerized payroll enhancements for and accurate and efficient district payroll function.
> Prepares payroll distribution and transfers checks from other appropriate bank accounts to the payroll clearing account.
> Distributes all salary and fringe benefits to the appropriate funds and budgetary accounts.
> Prepares ODJFS reports, and the STRS magnetic tape advance at year end.
> Prepares monthly billings for health insurance for employees on leaves of absence.
> Performs periodic audits of the payroll system to ensure accuracy of the calculation, placement on appropriate salary steps, and reviews all severance payoffs.
> Coordinates C.O.B.R.A. notification on employees who no longer are employed by the district.
> Provides information as needed regarding unemployment verification forms, separation of employment requests, etc.
> Provides information as needed regarding SERS contributions.
> Calculates over $50,000 term life insurance adjustment, tuition fee waiver adjustment, and other adjustments to year end W-2 files. Responsible for timely completion of W-2 forms and other related reports or documentation to assure annual notifications prior to January 30.
> Handles information inquiries from district employees regarding a wide variety of payroll related areas.
> Carries out all assignments in a professional manner and maintains a high standard of due professional care in all work performed.
> Other duties as assigned by the Chief Financial Officer/Treasurer or her/his designee. 
> 
> MINIMUM REQUIREMENTS:
> Associate degree in Finance, Accounting or related field.
> 3 years experience in finance, accounting ideally in a school setting or related field
> Intermediate or above skills in Microsoft Office Word and Excel
> 
> Salary range: $55,000-$65,000
> 260 days/year
>  
> The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.
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> -- 
> Agnes Pawlicki
> Human Resources Specialist
> New Albany-Plain Local Schools
> (614) 413-7104 
> pawlicki.1 at napls.us 
> 
> Our Purpose:  To create a culture of accountability that achieves the best academic and developmental outcomes for each student.
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