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<p class="MsoNormal">Good morning Treasurers,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If either of the below situations apply to your District, can you please respond with any/all information on how you handle them?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Does your District keep financial/student records in electronic format? If so,<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>What records do you keep electronic?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Did you contract to have these records scanned or do you do it yourself?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>How has this worked for you? (positive experience or negative and why)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Do you keep all of the scanned documentation on your server? Or do you convert to CD’s (or other medium) each year and maintain those by year?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">e.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>How do you handle backing up this data to ensure it does not get destroyed?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>We are looking for a better way to track low dollar property of the District. Does your District use a method or system other than EIS for tracking of assets/inventory items that fall below your capital asset threshold? (items not reported
in your annual financial report) If so, <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>What method or system do you use? Cost per year of any software involved?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Does the system provide better/worse tracking of these smaller items?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>What features does the system offer that provides for better tracking of these items?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Any insight into these matters is much appreciated. Thank you all for your help with this!<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Comic Sans MS";color:#C00000">Zachary J Niblick<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#C00000">Treasurer<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#C00000">Johnstown-Monroe Local School District<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#C00000">441 South Main Street</span><span style="color:#C00000"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#C00000">Johnstown, Ohio 43031</span><span style="color:#C00000"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#C00000">Phone: (740) 967-6846<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#C00000">Fax: (740) 967-1106<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#C00000">zniblick@jmk12.org</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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