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<p class="MsoNormal"><span style="font-size:14.0pt">Hello,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Beginning February 1<sup>st</sup>, you will begin processing SERS contributions on a per pay basis and no longer at month-end. It will<span style="color:#1F497D">,</span> also<span style="color:#1F497D">,</span>
be your responsibility to upload this information to SERS. MVECA will no longer be submitting this information on the districts behalf. We will be sending the January file by the 15<sup>th</sup> of February for you.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Please visit this website to make sure you can successfully login:
</span><a href="http://ohsers.org/employer-login"><span style="font-size:14.0pt">http://ohsers.org/employer-login</span></a>.
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">A new software release must be installed before any February payrolls can be started</span></b><span style="font-size:14.0pt">. You should complete SERSREG for the month of January as soon as possible<span style="color:#1F497D">
</span>after your final January payroll so the new release can be installed. We will send out new SERSREG instructions when they are available.
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:18.0pt">***Do not start a February Payroll until you hear from us regarding the new release installation***<o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Starting in February, you will run the new SERSREG for each pay and create the file<span style="color:#1F497D">.
</span><b>You will wait to upload the new per pay SERS files to eSERS<span style="color:#1F497D">
</span>once SERS gives the go-ahead</b> (probably by the end of February).<span style="color:#1F497D">
</span>Watch for SERS communication for further instructions. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">IMPORTANT:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt">Set up of the district
<b>Pay Cycle Schedule on eSERS is necessary</b> before the first pay in February (the old pay schedules are being deleted from eSERS on January 16<sup>th</sup> and the new schedule can be entered into eSERS starting January 17<sup>th</sup>)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt">Please use Internet Explorer for eSERS (Firefox and Chrome are not compatible with eSERS)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Pay Schedule Instructions:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt">If you have only one payroll each pay date for your district (you do not use the “Additions” option of INICAL), then you should have only 1 payroll cycle schedule on eSERS. If you have more than
one payroll each pay date (you do use the “Additions” option in INICAL), then you need to have a Payroll Cycle Schedule setup for each additional payroll you run.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt"> The payroll begin date is the first pay date of your first payroll this school year.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt">The payroll end date is
<b>NOT</b> the end date of the first payroll. The payroll end date is a date in the future (up to 13 months from the first begin date). For example, the payroll end date could easily be set to 6/30/2017. Then next December you can extend this end date to 6/30/2018
and do this each year. This will allow you to use the same payroll cycle schedule indefinitely.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt">After you have entered the pay schedule information you will need to
<b>SAVE</b> it.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:14.0pt">Then, Populate</span></b><span style="font-size:14.0pt"> your pay cycle schedule information.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:14.0pt">After you populate your pay cycle schedule in eSERS, but
<b>before you CONFIRM/SAVE</b>, make sure all the dates are correct. <b>After you CONFIRM/SAVE</b>, you will not be able to make any changes to the schedule. You will need to contact SERS to update.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">We hope for a smooth transition!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Lucida Calligraphy"">Melissa Galliger<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">Fiscal Software Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:galliger@mveca.org"><span style="font-family:"Verdana",sans-serif">galliger@mveca.org</span></a><span style="font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">937-767-1468 ext 3123<o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="208" height="77" id="Picture_x0020_1" src="cid:image001.png@01D26B44.8A6293B0" alt="cid:image001.png@01D26B44.8A6293B0"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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