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<p class="MsoNormal"><span style="font-size:14.0pt">Hello,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Some districts are encountering problems as they pay their coaches and other supplementals. When these types of employees are paid through FUTURE pay and CURRENT pay, their pay type is showing up as an “ACC”
pay type, when it should be a “REG” pay type. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">I have researched a few of these types of problems for some districts, and it appears that everyone sets up and pays their supplemental jobs a little differently. I will show you what has worked for a few
of the districts so you can give it a try. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">The important thing is to not proceed with the payroll if you are seeing “ACC” Accrued wages for an employees pay that you know should be “REG” regular pay. You can check your Supplemental payments right away
when you run the PAYSUM report. You will notice this employee has wages listed under the Accrued Wages Column, but it should be under the Reg Pay Column:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="1231" height="369" id="Picture_x0020_2" src="cid:image004.jpg@01D2A867.5A96B610"><o:p></o:p></p>
<p class="MsoNormal"><b>**other employees with regular jobs will be listed on this report with regular and accrued wages**<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Then, once these employees are listed on the SERSDET report, the “ACC” pay type is listed with a “04” Stretch Pay type code and it will not allow you to give that person any service retirement days or hours.
These pay types should be listed on the SERSDET report as a “REG” pay type with a “02” Supplemental Pay type code, which will allow you to give that employee service retirement days and hours.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">As far as I know, the only way to fix it after payroll is to upload your .seq file into the eSERS site and change the Supplemental payment from a “04” to a “02” and give that employee service days and hours.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Here are some examples of instructions that I have sent some districts regarding their supplemental payments that I tried in a Demo:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="1360" height="166" id="Picture_x0020_4" src="cid:image006.jpg@01D2A867.5A96B610"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Here is an example of a supplemental job and how to add it into FUT or CUR pay:<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="916" height="819" id="Picture_x0020_6" src="cid:image009.jpg@01D2A867.5A96B610"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">If you are having this problem and your supplemental jobs are not like the example, we can try it out in a Demo to find the best way to pay it.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Let me know if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Thanks,</span><span style="font-size:14.0pt;font-family:"Lucida Calligraphy""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Lucida Calligraphy""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Lucida Calligraphy"">Melissa Galliger<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">Fiscal Software Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">galliger@mveca.org<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Verdana",sans-serif">937-767-1468 ext 3123<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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