<div dir="ltr"><br><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Agnes Pawlicki</b> <span dir="ltr"><<a href="mailto:pawlicki.1@napls.us">pawlicki.1@napls.us</a>></span><br>Date: Wed, Jan 17, 2018 at 10:28 AM<br>Subject: [NAPLS All District] Internal posting - Fiscal Specialist<br>To: NAPLS All District <<a href="mailto:na_all_district@napls.us">na_all_district@napls.us</a>><br><br><br><div dir="ltr"><div style="font-family:"trebuchet ms",sans-serif">Internal applicants apply <a href="https://www.applitrack.com/napls/onlineapp/default.aspx" target="_blank">here</a>.</div><div style="font-family:"trebuchet ms",sans-serif"><br></div><div class="gmail_quote"><table bgcolor="#862434" width="100%">
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<td style="color:white;font-family:serif;font-size:14pt;font-weight:bold;font-style:italic">Fiscal Specialist</td>
<td align="right"><a href="https://www.applitrack.com/napls/OnlineApp/JobPostings/View.asp?AppliTrackJobId=695" style="color:white;padding-left:10px;padding-right:10px;background-color:rgb(255,140,0);border-style:solid;border-color:rgb(0,0,0);font-family:serif;font-size:14pt" title="Click here to start your online application for this position in the applicant tracking system." target="_blank"><b>Apply Online</b></a></td>
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<div style="border:1px solid rgb(204,204,204);padding:10px">Category: <b>Secretarial/Clerical</b><br>
Date Posted: <b>1/17/2018</b><br>
Location: <b>Administration Office</b><br>
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The Fiscal Specialist will be part of the Treasurer's office and will be responsible for tasks as described below, with an emphasis on benefits and operations. <br>
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<b>PERFORMANCE RESPONSIBILITIES: </b><br>
<b>ACCOUNTING </b>
<ol>
<li>Verifies and helps establish appropriations accounts.</li>
<li>Provides information and answers questions concerning software applications regarding budgetary issues.</li>
<li>Works on special cost studies and other projects relating to financial information as assigned.</li>
<li>Converts district requisitions daily, prints purchase orders, and distributes all copies of purchase orders after administrative review.</li>
<li>Matches invoices with purchase orders, verifies extensions, reconciles credit card statement with detail documentation, reviews petty cash checking replenishments packets, and processes accounts payable checks including memo checks.</li>
<li>Reviews accounts payable warrants with invoices for accuracy prior to mailing out checks to vendors and files verified warrant packets.</li>
<li>Maintains accountability over blanket purchase orders, outstanding purchase orders, and multiple invoice purchase orders to ensure no double payments to vendors.</li>
<li>Processes employee reimbursements in a timely and efficient manner.</li>
<li>Maintains control over check and purchase order processing and mailing to vendors.</li>
<li>Verifies and maintains accurate vendor number files for district and building use in purchase order processing.</li>
<li>Collects and maintains vendor W-9 forms including TIN’s for 1099 forms, processes and mails 1099’s at year-end.</li>
<li>Communicates with vendors on district policies on purchase orders and partial purchase order payments.</li>
<li>Maintains trouble payment files and vendor correspondence file.</li>
<li>Handles vendor phone calls on payment inquiries.</li>
<li>Communicates with buildings/departments regarding verifications for release of purchase orders for payment.</li>
<li>Maintains student activity funds, budgets, and purpose statements, and other applicable documentation.</li>
<li>Communicates with district support organizations as necessary, maintains and updates current listing of district support organization leadership, and collects each organization’s documentation as required by board policy. </li>
<li>Assists in charging building/department budgets for central office copier charges.</li>
<li> Assists accountant with fixed asset accounting.</li>
<li>Coordinates all activities pertaining to annual microfilming or CD Rom copying of treasurer’s office records and any related procedures.</li>
<li>Assists accountant with internal controls and audit.</li>
<li>Maintains control over district postage meter to ensure an appropriate balance is maintained and to deter abuse. Processes postage charges to buildings and departments in a timely manner.</li>
<li>Prepares daily receipts for posting and then deposits funds daily with depository, including managing night depository arrangements as the need arises from time to time.</li>
<li>Orders and maintains banking supplies for all district buildings and departments.</li>
<li>Coordinates the annual distribution and collection of the cash banks from athletic and food service departments, as well as the ordering of cash banks with the district depository when needed.</li>
<li>Acts as liaison with auxiliary schools to ensure compliance and accuracy of money received and expended by processing requisitions; tracking revenues, expenditures, and remaining balances; and communicating with schools on a monthly basis.</li>
<li>Works closely with other department personnel in the invoice processing procedure. Posts Accounts Receivable checks, sends out past due notices, and other duties associated with Accounts Receivable.</li>
<li>Works with other department personnel to process payments for fringe benefits.</li>
<li>Ensures that all posting for expenses and revenue have been made by month end. Assists in preparing month end closing.</li>
<li>Places copy paper orders as needed and charges appropriate building accounts for paper received. Also, receives all copy paper invoices and prepares them for payment.</li>
<li>Processes budgetary account modifications/transfers as requested by various buildings and departments.</li>
<li>Assists in charging building/department budgets for field trip charges and other inter-district budget account charges.</li>
<li>Assists in training district personnel in budgetary, purchasing, accounting procedures; policies and procedures; and electronic applications.</li>
<li>Other duties as assigned by the Chief Financial Officer/Treasurer or her/his designee.</li>
</ol>
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<b>PAYROLL AND BENEFITS:</b>
<ol>
<li>Maintains confidential payroll files on all employees in the district.</li>
<li>Processes payroll deviation reports and time sheets, and the processing of enrollment forms from employees on all payroll related withholdings, fringe benefits, and making related changes in the computer system on a timely basis.</li>
<li>Collects and maintains leave forms, official records, and/or appropriate documentation for sick leave, personal leave, vacation leave, and other types of absences and accruals as well as coordinates the timely processing of all types of absences.</li>
<li>Computes pay of classified/certified employees and prepares checks and related reports.</li>
<li>Assists in gathering and retrieval of data as well as preparing reports for employee negotiations, cost studies, and other needs as assigned by the Chief Financial Officer/Treasurer or her/his designee.</li>
<li>Verifies employee salaries/wages as approved by the Board of Education.</li>
<li>Processes verification of employment forms as requested by/on behalf of employees.</li>
<li>Prepares and files all payroll related reports with the Internal Revenue Service, State Department of Taxation, City Income Tax Departments, Retirement Systems, annuity companies, and all other payroll related reports.</li>
<li>Works with administration and other staff to develop and/or update current policies, procedures, and internal control systems for all payroll and benefits functions performed in the Chief Financial Officer’s/Treasurer’s Office (including form development, automation, and revisions).</li>
<li>Assists in training district personnel in payroll department policies, procedures, new computerized payroll enhancements for and accurate and efficient district payroll function.</li>
<li>Prepares payroll distribution and transfers checks from other appropriate bank accounts to the payroll clearing account.</li>
<li>Distributes all salary and fringe benefits to the appropriate funds and budgetary accounts.</li>
<li>Prepares ODJFS reports, and the STRS magnetic tape advance at year end.</li>
<li>Prepares monthly billings for health insurance for employees on leaves of absence.</li>
<li>Performs periodic audits of the payroll system to ensure accuracy of the calculation, placement on appropriate salary steps, and reviews all severance payoffs.</li>
<li>Coordinates C.O.B.R.A. notification on employees who no longer are employed by the district.</li>
<li>Provides information as needed regarding unemployment verification forms, separation of employment requests, etc.</li>
<li>Provides information as needed regarding SERS contributions.</li>
<li>Calculates over $50,000 term life insurance adjustment, tuition fee waiver adjustment, and other adjustments to year end W-2 files. Responsible for timely completion of W-2 forms and other related reports or documentation to assure annual notifications prior to January 30.</li>
<li>Handles information inquiries from district employees regarding a wide variety of payroll related areas.</li>
<li>Carries out all assignments in a professional manner and maintains a high standard of due professional care in all work performed.</li>
<li>Other duties as assigned by the Chief Financial Officer/Treasurer or her/his designee. </li>
</ol>
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<b>MINIMUM REQUIREMENTS: </b>
<ol>
<li>Associate degree in Finance, Accounting or related field.</li>
<li>3 years experience in finance, accounting ideally in a school setting or related field</li>
<li>Intermediate or above skills in Microsoft Office Word and Excel</li>
</ol>
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Salary range: $45,000-$55,000<br>
260 days/year<br>
<div style="text-align:center"><em>The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.</em></div><span class="HOEnZb"><font color="#888888">
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</font></span></div><span class="HOEnZb"><font color="#888888"><br><br clear="all"><div><br></div>-- <br><div class="m_-5676666514792955157gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div><div dir="ltr" style="font-size:12.8px"><div><div><div><div><font face="trebuchet ms, sans-serif" color="#000000"><i><b>Agnes Pawlicki</b><br></i></font></div><font face="trebuchet ms, sans-serif" color="#000000">Human Resources Specialist<br></font></div><font face="trebuchet ms, sans-serif" color="#000000">New Albany-Plain Local Schools<i><br></i></font></div><font color="#000000" face="trebuchet ms, sans-serif"><i><a href="tel:(614)%20413-7104" value="+16144137104" target="_blank">(614) 413-7104</a> </i></font></div><font color="#000000" face="arial, helvetica, sans-serif"><i><a href="mailto:pawlicki.1@napls.us" target="_blank">pawlicki.1@napls.us</a> </i></font></div><div dir="ltr" style="font-size:12.8px"><font color="#741b47"><font face="arial,helvetica,sans-serif"><br></font></font></div><div dir="ltr" style="font-size:12.8px"><b style="font-size:12.8px;background-color:rgba(255,255,255,0)"><i><font face="trebuchet ms, sans-serif">Our Purpose: To create a culture of accountability that achieves the best academic and developmental outcomes for each student.</font></i></b></div></div></div></div></div></div></div>
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</div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr">Becky Jenkins<div>Treasurer/CFO</div><div>New Albany-Plain Local Schools</div><div>55 North High Street</div><div>New Albany OH 43054</div><div>614-855-2040</div><div><br></div><div><b style="font-size:12.8px;background-color:rgba(255,255,255,0)">Our Purpose: To create a culture of accountability that achieves the best academic and developmental outcomes for each student.</b><br></div></div></div></div></div>
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