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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Good afternoon.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">I was holding off putting this out till we had our ODE Change call. It has been rescheduled twice so here goes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">New EMIS Collection Calendar<o:p></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">ODE put out a new collection calendar with changes to the closing dates on some of the year end manifests. They sent out the information
in a Newsflash and the calendar is on ODE’s website here<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><a href="http://education.ohio.gov/Topics/Data/EMIS/Reporting-Responsibilities/EMIS-Data-Collection-Calendars">http://education.ohio.gov/Topics/Data/EMIS/Reporting-Responsibilities/EMIS-Data-Collection-Calendars</a><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">I have attached the document that ODE sent us because it is easier to tell what dates have been updated.
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#70AD47">Green Dates</span><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">- dates are later in the year than first reported-
Data in these collections impact the report card but is not sent to SAS.- 2 weeks later
<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:red">Red Dates</span><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">- Dates are earlier than first reported – Data in these
collections go to SAS- 9 days earlier<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> It is necessary to change these dates due to SAS needing the Assessment information sooner to be able to calculate Gap Closing for sub groups.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Assessment
<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Results from all the Electronic submissions will be back June 4<sup>th</sup>. Paper test -students that need accommodations that cannot be delivered
online will be back later in June. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Appeal Window for Assessments goes to July 27<sup>th</sup>. There will be a quick turnaround to get the appeals in, and then there will
be a rolling approval of the appeals so your appeal may be approved prior to the appeals window closing. All approved Appeals must be submitted to ODE by 5:00p.m. August 1<sup>st</sup>.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Late Batch and Breach results may not be back while the manifest window is open. You may need to file an appeal to get those scores reported.
ODE will monitor who gets those files and will work with districts to get them reported.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">ACT will be back by July 13- Not planning on doing a separate ACT-SAT collection this year. That manifest will be open till 8/15
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Appeals for the manifests that close on 8/10 will be open 8/13 -8/23 and must be submitted by 8/27 at 5:00 p.m.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> DORP closes 7/9 and appeals must be submit to ODE between 7/10 and 7/17 with all approved appeals to ODE by 5:00 on 7/23<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">FY19 Retention Manifest<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> This will be reported between 8/1/18 through 8/30/18<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">EOC and Next Gen<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Should have missing lists based on enrollment once you run the collection.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Start talks with Assessment coordinators about who did not take the tests. Score not reported records can be entered prior to the results come back.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> If a student is on the 3-8 missing but is taking Algebra they will show on 3-8 missing but once the Algebra Assessment is reported ODE will remove them
from the 3-8 missing. This<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">goes for any student taking an accelerated test.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> If you have whole classes that have a subject code that ODE is looking for an EOC assessment but the whole class was not tested, you can enter in the
Score Not reported record now. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Also start reporting Alternate scores ( CCP in place of EOC)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Where Kids Count<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Start working on the WKC reports as we have reached the date for determining Where Kids Count.<o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Tuition Module<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> The second half of the tuition students have been loaded into ODDEX. You can begin working on those.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Any updates to students as far as entering data on the students already in for the first window need to be complete by the end of the Mid-Year manifest.
The deadline for adding new <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> students as tuition students for the 1<sup>st</sup> Half has passed.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Please go into FY16 and FY17 CCP data in ODDEX and see if there have been any students added or updated by the college. ODE wants to get FY16 and FY17
CCP closed out this <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Spring.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Grad Reports in the DC</span></u></b><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> New data will be pulled this week. There will not be any changes to cohorts yet.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Reporting of the 2 additional Pathways for 2018 will be done with Program Codes. ODE will not be doing any processing to check to see if students meet
the criteria. We still do not have <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> the program codes. That should be coming in the next change call- whenever that ends up being.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">
<o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Early Learning –New IRNs
<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> Ohio Child Licensing System – Each PS site is issued a specific IRN in relation to their License. The IRN needs to be entered on the Location IRN
on the Course Record so it can be <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> reported to EMIS. Several Districts have received emails from Early Learning indicating that they are not reporting the proper IRN. Once you make the
change to your courses and submit <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">L data ODE will be able to match your PS data.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">Five Year Forecast
<o:p></o:p></span></u></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"> On March 28<sup>th</sup>. I put the following in the update
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="Default" style="margin-left:.5in"><b><span style="font-size:11.0pt;font-family:"Times New Roman",serif">FY18P 5-year Forecast Required Spring Update
</span></b><span style="font-size:11.0pt;font-family:"Times New Roman",serif">– Early next week the required Spring 5-Year Forecast ‘P’ collection will open for districts to complete submissions by the end of May. After analysis of the 5-year forecast in the
fall, ODE will be adding a couple checks: <o:p></o:p></span></p>
<p class="Default" style="margin-left:.5in"><span style="font-size:11.0pt;font-family:"Times New Roman",serif">1) It appears some districts are not reporting all line items required. If all line items are not included, the entire forecast will now fatal. Even
if they are forecasting zero expense/revenue, it is a requirement that all lines are included in each submission. If they are missing a row, it will fatal everything and they will not be permitted to submit a collection with zero data, so they may need to
go back and add line items/data rows for zero balances/expense/revenue. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:black">2) A lot of districts are also ignoring warnings when totals don’t add up. Totals are not always precise (e.g., calculated with pennies, rounded to nearest
dollar), so small variations may be ok, but ODE is adding checks so too large of a variation (possibly indicating a larger issue) will now fatal the forecast.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-family:"Times New Roman",serif;color:black">In the Newsflash that came out on 4/19 ODE indicated that they updated the 5yr4 manifest. Below is the update that was applied to the manifest<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><img border="0" width="674" height="102" id="Picture_x0020_2" src="cid:image002.jpg@01D3DA48.2E90FA30"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">Karen Wilson MCEP<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">EMIS Support Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">Miami Valley Educational Computer Association<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">330 E. Enon Rd., Yellow Springs, Ohio 45387<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">937-767-1468 ex 3115<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Lucida Calligraphy";color:#4472C4">Fax 937-767-1793<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><img border="0" width="91" height="29" id="Picture_x0020_1" src="cid:image001.png@01D3D7EF.36F3F6B0" alt="Description: Description: C:\Users\reineke\Pictures\MVECA New logo.png"></span><span style="font-size:12.0pt;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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