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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Good Afternoon Everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">I wanted to touch base on a new instruction you might consider as you activate New Contracts. Entering
<b>Calendar Stop Dates</b> on the Compensation being replaced by the New Contract.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">As you begin to start paying compensations for FY24, an issue you could encounter is SERS service days and hours not reporting properly and you have to make adjustments on the first
pay.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><u><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#ED7D31">SERS hours</span></u></b><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#ED7D31"> are calculated based on the number of days that process on the compensation
you are paying. Example: When you run SERS Per Pay Report Custodians are only reporting one day processed because the compensation start date is 7/14/23 and the pay period dates were 7/1 - 7/15/23. (the compensation is only reflecting 1 day worked) So
only the number of hours for one day will report on the SERS Per Pay Report.<o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><u><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#ED7D31">But SERS days</span></u></b><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#ED7D31"> can pull from the prior year compensation calendar if there is no calendar
stop date on the FY23 Compensation. So in this scenario – the SERS Per Pay Report will calculate 10 days but only 8 hours. This would cause you to have to enter adjustment hours in Core/Adjustment, or change the hours on the Submission file.<o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#111111">If your
<u>Compensation Start Date is</u> set to be included in the <u>pay period dates</u> for the first pay on the contract, and the correct number of Service Credit Days will be counted from the employee’s calendar on the FY24 Compensation, then this isn’t an
issue.<o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#111111">But if you want to prevent an issue where too many days could be reported on the SERS Per Pay Report, entering a Calendar Stop Date that reflects the end of the days that should
be counted on the Previous Fiscal Year Compensation, would be a good practice. Example: last day to be reported for FY23 6/30/23 (or for 9 month employees 6/10/23) you could make all calendar stop dates for these compensation 6/30/23.<o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#111111">The calendar stop date can be mass changed. The mass change script is attached.<o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#111111">See Attached Document for instructions to process the mass change.<o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#111111">For more information on how SERS Days and Hours are calculated in USPS-R please refer to the documentation link below.<o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#111111"><a href="https://wiki.ssdt-ohio.org/display/uspsrdoc/SERS+Per+Pay+Report#SERSPerPayReport-HowSERSHoursarecalculated">https://wiki.ssdt-ohio.org/display/uspsrdoc/SERS+Per+Pay+Report#SERSPerPayReport-HowSERSHoursarecalculated</a><o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#111111"><o:p> </o:p></span></b></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:7.5pt;margin-left:0in;line-height:14.7pt;background:white">
<b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#111111">If you have any questions please send an email to helpfiscal@mveca.org<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Comic Sans MS"">Marcia and Ashley<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Calisto MT",serif;color:#2F5496"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calisto MT",serif;color:#2F5496"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:20.0pt;font-family:"Monotype Corsiva";color:#2F5496">Marcia Wylie<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt;font-family:"Calisto MT",serif;color:#2F5496">Fiscal Software Support<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">MVECA<o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">Yellow Springs, OH 45387<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">937-767-1468 ext. 3123<o:p></o:p></span></b></p>
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<p class="MsoNormal"><i><span style="color:#1F497D">Not-for-profit Technology Services for Education and Local Governments<o:p></o:p></span></i></p>
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