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<p class="MsoNormal"><span style="font-size:12.0pt">Good Morning All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">I’m sure that all of you have received the W-2 Newsletter from Social Security - see below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">It is important to read this so you will know what is expected when it is time to submit W2’s for 2026 at CYE.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:red">If you are new to your district, please remember you are required to apply for a Submitter ID. Once you receive it you will send an email to
<a href="mailto:helpfiscal@mveca.org"><span style="color:red">helpfiscal@mveca.org</span></a> so we can update your W2 Configuration in USPS with your name and your Submitter ID.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:red"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><strong><span style="font-size:12.0pt;font-family:Roboto">W-2 Submitter User IDs</span></strong> issued by the
<span style="font-size:12.0pt;font-family:Roboto"><a href="https://www.ssa.gov/employer/" target="_blank">Social Security Administration (SSA) Business Services Online (BSO)</a></span> are associated with
<strong><span style="font-size:12.0pt;font-family:Roboto">the individual staff member (or professional tax preparer)</span></strong> submitting the file, rather than the employer itself. [<a href="https://www.ssa.gov/employer/">1</a>,
<a href="https://www.idmsinc.com/Screenshots_SubmitterInformation.php">2</a>, <a href="https://www.taxaccountingsystems.com/EfileDirectSSA.html">
3</a>, <a href="https://www.realtaxtools.com/payrollsoftware/how-to-e-file-w2-forms-with-the-ssa-using-payroll-mate-software.html?srsltid=AU7gw4XVusjPabIxOPjQNlwak2CBaacYU-deVeIdZRM7qaLIjfvvB3Da">
4</a>]<b><span style="font-size:12.0pt;color:red"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:red"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">If you have questions about any of the items in this newsletter please contact Social Security.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Roboto">You can obtain a W-2 submitter ID (User ID) by registering online through the
<a href="https://www.ssa.gov/employer/" target="_blank">Social Security Business Services Online (BSO) Welcome Page</a>. [<a href="https://www.ssa.gov/employer/">1</a>,
<a href="https://www.ssa.gov/employer/critical.htm">2</a>]<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:15.0pt;font-family:Roboto">Contact and Support Details<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:Roboto">If you need direct assistance from the Social Security Administration (SSA) to get or troubleshoot your submitter credentials:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l0 level1 lfo5"><b><span style="font-size:12.0pt;font-family:Roboto">Employer Reporting Service Center (Phone):</span></b><span style="font-size:12.0pt;font-family:Roboto"> Call 1-800-772-6270 (TTY 1-800-325-0778), available
Monday through Friday from 7:00 a.m. to 5:30 p.m. Eastern Time.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo5"><b><span style="font-size:12.0pt;font-family:Roboto">Technical Support for BSO:</span></b><span style="font-size:12.0pt;font-family:Roboto"> Call 1-888-772-2970 if you experience transmission or software
issues.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo5"><b><span style="font-size:12.0pt;font-family:Roboto">Email Support:</span></b><span style="font-size:12.0pt;font-family:Roboto"> employerinfo@ssa.gov or bso.support@ssa.gov for technical help. [<a href="https://www.ssa.gov/employer/empcontacts.htm">1</a>]<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-size:15.0pt;font-family:Roboto">Steps to Register Online<o:p></o:p></span></b></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-size:12.0pt;font-family:Roboto">Go to the Social Security Business Services Online (BSO) portal.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-size:12.0pt;font-family:Roboto">Select
<b>Sign in</b> or <b>Create account</b> under the employers section.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-size:12.0pt;font-family:Roboto">Sign in or register using an authenticated
<a href="https://login.gov/" target="_blank">Login.gov</a> or <a href="https://www.id.me/" target="_blank">
ID.me</a> credential.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo6"><span style="font-size:12.0pt;font-family:Roboto">Complete the profile setup with your business details and Employer Identification Number (EIN) to generate your user credentials and select wage-reporting
services. [<a href="https://www.ssa.gov/employer/taxpayer.html">1</a>, <a href="https://www.youtube.com/watch?v=RoCPU16ePqY">
2</a>, <a href="https://www.ssa.gov/employer/">3</a>, <a href="https://www.ssa.gov/employer/critical.htm">
4</a>]<o:p></o:p></span></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Marcia, Ashley and Brandy<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Calisto MT",serif;color:#2F5496">Marcia Wylie<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><i><span style="font-family:"Calisto MT",serif;color:#2F5496">Fiscal Software Support</span></i></b><b><i><span style="font-size:12.0pt;font-family:"Calisto MT",serif;color:#2F5496"><o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">888 Dayton Street, Suite 102</span></b><b><span style="font-size:12.0pt;font-family:"Calisto MT",serif;color:#2F5496"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">Yellow Springs, OH 45387<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">937-767-1468 ext. 3123<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calisto MT",serif;color:#2F5496">Email:
<a href="mailto:helpfiscal@mveca.org"><span style="color:#0563C1">helpfiscal@mveca.org</span></a><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:#1F497D"><img border="0" width="134" height="92" style="width:1.3958in;height:.9583in" id="Picture_x0020_6" src="cid:image001.png@01DD45B3.D44AD740"></span><o:p></o:p></p>
<p class="MsoNormal"><i><span style="color:#1F497D">Not-for-profit Technology Services for Education and Local Governments<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
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<h1 align="center" style="text-align:center"><u><span lang="EN">W-2 News</span></u><span lang="EN"><o:p></o:p></span></h1>
<p align="center" style="text-align:center"><span lang="EN">Social Security's newsletter dedicated to the wage reporting community!<o:p></o:p></span></p>
<p><span lang="EN">Inside this issue:<o:p></o:p></span></p>
<div style="margin-left:.25in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo1">
<span lang="EN">Modernized W-2/W-2C Online Application<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:.25in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo1">
<span lang="EN">BSO Authorization Process<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:.25in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo1">
<span lang="EN">Employer Signature PIN<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:.25in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo1">
<span lang="EN">Wage Reporting Community Meetings and Webinars<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:.25in;margin-bottom:10.0pt">
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo1">
<span lang="EN">Customer Support<o:p></o:p></span></li></ul>
</div>
<div style="margin-left:.25in;margin-bottom:10.0pt">
<ul type="disc">
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<span lang="EN" style="font-family:"Georgia",serif;color:red">my</span><span lang="EN" style="font-family:"Georgia",serif">
<span style="color:#3366FF">Social Security</span></span><span lang="EN"> <o:p></o:p></span></li></ul>
</div>
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<h2 align="center" style="text-align:center">Now Available: Modernized W-2/W-2C Online Application<o:p></o:p></h2>
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<p><span lang="EN">W-2/W-2C Online is a free application available 24 hours a day, 7 days a week. You can use it to manually enter employee information and file W-2 and W-2C forms electronically. The modernized application offers enhanced features such as: <o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span lang="EN">Simplified navigation <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span lang="EN">Easy-to-read screens <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span lang="EN">Plain language instructions <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span lang="EN">Box 12 code descriptions <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo2">
<span lang="EN">The ability to print copies for employees <o:p></o:p></span></li></ul>
<p><strong><span lang="EN" style="font-family:"Calibri",sans-serif">The previous W-2/W-2C Online application will be decommissioned on</span></strong><span lang="EN">
<strong><span style="font-family:"Calibri",sans-serif">September 19, 2026</span></strong>.
<strong><span style="font-family:"Calibri",sans-serif">Submit any unsubmitted reports by September 18, 2026,
</span></strong>as access will end after that date.<o:p></o:p></span></p>
<p><strong><span lang="EN" style="font-family:"Calibri",sans-serif">Note</span></strong><span lang="EN">: The new application currently supports only U.S. domestic wage reporting; territory wage reporting will be available in early December 2026. If you need
to report wages for any territories prior to early December 2026, wage file upload remains available as an electronic option. <o:p></o:p></span></p>
<p><span lang="EN">For more information and guidance, please review the resources below:<o:p></o:p></span></p>
<p><span lang="EN"><a href="https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Fwagereporting%2FW2Online-Tutorial.pdf/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/zM8Nmj400vd76GeutUJfcfJ_URXKzEJrnI7ItIi_wOw=452" target="_blank">W-2/W-3
Online Tutorial</a><o:p></o:p></span></p>
<p><span lang="EN"><a href="https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Fbsohbnew.htm/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/s-W_4X7EwptODwz5wdFzSH3YRBttYhrrlmUyR5CAjrg=452" target="_blank">Electronic W-2 Filing
User Handbook</a><o:p></o:p></span></p>
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<h2 align="center" style="text-align:center">Business Services Online (BSO) Authorization Process<o:p></o:p></h2>
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<p><span lang="EN">In the January 8, 2026, issue of W-2 News, we announced the initial release of the BSO Authorization Process. The initial release has now concluded. Participants of the initial release will retain access to the BSO Authorization Process
for any future rollouts. If you did not submit your registration code before the initial release ended, please retain it—your code remains valid for one year and can be used during the next rollout.<o:p></o:p></span></p>
<p><span lang="EN">To prepare for the BSO Authorization Process, here are a few steps you can take:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
<span lang="EN">If you have not already, create a Login.gov or ID.me credential. This will be required to access the system.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
<span lang="EN">Ensure your organization’s mailing address is current with the IRS. Keeping your address up to date will help to prevent delays.
<o:p></o:p></span></li></ul>
<p><span lang="EN">We will share additional information about the new BSO Authorization Process as it becomes available.<o:p></o:p></span></p>
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<p><span lang="EN">Social Security anticipates introducing an Employer Signature PIN for employers and third-party submitters filing wage reports electronically for the upcoming annual wage reporting season that starts December 2026. This feature will be available
with the launch of Social Security’s updated Business Services Online (BSO) authorization system. Organizations may enhance the security of their wage submissions by choosing to use the Employer Signature PIN through the new BSO Authorization Process. Be
sure to check the <span style="color:black;background:white"><a href="https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Femployer-signature-pin.htm/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/drfc6Xr9lFdnXto4trl1s7hoQvNVpNoObEFWfpiJnP4=452" target="_blank">Employer
Signature Pin</a> page regularly for updates.</span><o:p></o:p></span></p>
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<h2 align="center" style="text-align:center">Wage Reporting Meetings and Webinars <o:p></o:p></h2>
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<p><span lang="EN">Our Semi-Annual Meeting with the Internal Revenue Service (IRS) and the Wage Reporting Community is tentatively scheduled for November. Please visit our
<a href="https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2F/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/h4FJp_Xtmas4tgs14w9yHO_LS7s0_vNZWz7QBs0Hm58=452" target="_blank">
Employer W-2 Filing</a> page for the latest updates on registration. Registration will be available shortly. <o:p></o:p></span></p>
<p><span lang="EN">If you missed a recent Wage Reporting Community event, you can view previous webinars, videos, and meeting information at:<o:p></o:p></span></p>
<p><span lang="EN"><a href="https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Fwrcmeetings.htm%3Futm_medium=email%26utm_source=govdelivery/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/VqDOqQsTRiBcpN5DeBfSQAWSWDYKwjtLt5NomtyTHyU=452" target="_blank">Wage
Reporting Community Meetings and Webinars</a><o:p></o:p></span></p>
<p><span lang="EN">Stay tuned for more updates on our upcoming events!<o:p></o:p></span></p>
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<h2 align="center" style="text-align:center">Customer Support<o:p></o:p></h2>
</td>
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<p><span lang="EN">For wage reporting questions, problems, or to report suspicious activity related to annual wage reporting, contact us at
<a href="https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Fempcontacts.htm/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/SOBs8KaBCmuqCxxNjs3uopizVN7w11N5MzvqPsAQJnw=452" target="_blank">
Customer Support for Wage Reporting</a> for assistance.<o:p></o:p></span></p>
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<h2 align="center" style="text-align:center"><em><span style="font-family:"Georgia",serif;color:red">my</span></em><span style="color:black">
</span><span style="font-family:"Georgia",serif;color:blue">Social Security</span><span style="color:black">
</span><o:p></o:p></h2>
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<p><span lang="EN">Whether you are an employer or an employee, a personal </span>
<em><b><span lang="EN" style="font-size:13.5pt;font-family:"Georgia",serif;color:red;background:white">my</span></b></em><strong><span lang="EN" style="font-size:13.5pt;font-family:"Arial",sans-serif">
</span></strong><strong><span lang="EN" style="font-size:13.5pt;font-family:"Georgia",serif;color:#3366FF">Social Security
</span></strong><span lang="EN">account provides personalized tools for managing your Social Security information. With your personal account, you can review your Social Security statement, verify your earnings record, estimate future benefits, and request
a replacement Social Security card.<o:p></o:p></span></p>
<p><span lang="EN">Create your account at <a href="https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Fmyaccount/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/LwVxv2NJs93Ywole9hnGaNafd564eBHJF6oh2ToWeTQ=452" target="_blank">
www.ssa.gov/myaccount</a>. Encourage your employees to create their own accounts to verify that their earnings have been reported accurately.<o:p></o:p></span></p>
<p><span lang="EN">With a personal <a href="https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Fmyaccount%2F%3Futm_medium=email%26utm_source=govdelivery/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/v2TXzw7KQ48Nirtiv3PBSOmXRRwwWy9sfFdsYw_YVA8=452" target="_blank">
<em><span style="font-family:"Calibri",sans-serif">my</span></em> Social Security account</a>, you can:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
<span lang="EN">Request a replacement Social Security card. <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
<span lang="EN">Review your Social Security Statement. <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
<span lang="EN">Estimate Future benefits. <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
<span lang="EN">Apply for benefits and submit online forms. <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
<span lang="EN">Receive notices online and faster. <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo4">
<span lang="EN">Update important information such as direct deposit or address. <o:p>
</o:p></span></li></ul>
<p><span lang="EN">This online service provides convenient access to important Social Security information and resources. <o:p></o:p></span></p>
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<h2 align="center" style="text-align:center"><em><span style="font-size:10.0pt;font-family:"Calibri",sans-serif">Disclaimer: The information in this newsletter is current at the time of publication but is subject to change. Please visit
<span style="color:black"><a href="https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2F/2/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/ScpitkhWrk4NmLIO9K3Ggxh8hNCnpBI5aHrSw8i_OI0=452" target="_blank">www.ssa.gov/employer</a> for
the most up-to-date information on SSA programs and services.</span></span></em><o:p></o:p></h2>
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