[Mveca_usas] FW: Please read: Period H Collection Issue

[Debra Dinnen]

Please see below an important message from state support.
It has been brought to our attention that the SIF agent in EMIS-R is generating an error and/or excluding some or all of the cash accounts during the FY21 Financial collection due to an incorrect fund type description. Recent changes were made in both Classic and Redesign to change the fund type description of 'agency' to 'custodial' for FY22 for the 022, 026 and 200 funds.  However, the SIF is pulling the FY22 fund type (custodial) for the FY21 collection, causing issues.

If you have not run a collection and/or submitted your data to ODE for Period H yet, please hold off until we get this resolved.

For those that have collected and/or submitted their data to ODE:

Classic Districts:
- If you ran your financial collection in EMIS-R while USAS data was still in FY2021, you can ignore this email.  The fund type associated with the 022, 026 and 200 funds are reflecting the correct Agency Fund type for FY21.  As always recommended, review your Level 1 validation report for any possible errors and prepare and preview your collection to review your data before submitting it to ODE.
- If you ran your financial collection in EMIS-R while USAS data is in FY2022, it is possible you received a Level 1 validation error regarding the SIF SOAP fault similar to the screenshot below.  If you prepare and preview your data, it's likely the Cash_Record_(CSH).CSV is empty and contains 0 valid records.
[cid:image001.png at 01D77355.7CD02870]

If you didn't receive the above SIF message or Level 1 validation errors regarding the custodial fund type, it may still be possible not all cash accounts were included in your collection.

Redesign Districts:
- If you ran your financial collection in EMIS-R it is possible you received a Level 1 validation error.  You should prepare and preview your data, it's likely the Cash_Record_(CSH).CSV is empty and contains 0 valid records or contains an inaccurate number of records.

We will be releasing an OOPS patch in Classic and a hotfix in Redesign by the end of the week in order for the SIF agent to pull the correct fund type description.  Once these updates have been installed, for those districts that have been affected, you will need to 'CANCEL' your existing financial collection and start a new one, reviewing any Level 1 validations.  If all is good, you should prepare/preview your data, reviewing the CSV files in the preview window to ensure everything is accounted for before submitting your data to ODE.

As always, please contact SSDT with any questions you may have.

--
Michelle Drewes
State Software Support Supervisor
drewes at ssdt-ohio.org<mailto:drewes at ohio-ssdt.org>
Phone Number: 614-840-9810 x305
SSDT Group Numbers: 614-840-9810 Press 2 and then press 6

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