<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Freestyle Script";
panose-1:3 8 4 2 3 2 5 11 4 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri","sans-serif";
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1283271698;
mso-list-type:hybrid;
mso-list-template-ids:-1259285628 526927452 546108734 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l0:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:12.0pt;
mso-bidi-font-size:12.0pt;
font-family:"Times New Roman","serif";
mso-ascii-font-family:Calibri;
mso-hansi-font-family:Calibri;
color:black;
mso-style-textfill-fill-color:black;
mso-style-textfill-fill-alpha:100.0%;
mso-ansi-font-weight:bold;}
@list l0:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:11.0pt;
mso-bidi-font-size:11.0pt;
mso-ansi-font-weight:normal;}
@list l0:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1
{mso-list-id:1427379556;
mso-list-type:hybrid;
mso-list-template-ids:1989685776 67698703 546108734 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l1:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:11.0pt;
mso-bidi-font-size:11.0pt;
mso-ansi-font-weight:normal;}
@list l1:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We received the March release of the software. We will install it soon; but, I wanted to give you a heads up on what is included in the release. There are only a few changes to USAS and most of them were installed as patches to the previous
release. Here’s a link to the <a href="http://pdf.ssdt.oecn.k12.oh.us/ssdtpdf/USAS_REL1403.PDF">
USAS Release Notes</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">USPS:<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><b><span style="font-size:12.0pt"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]>Since SERS is requiring electronic submission of new hires effective 7/1/14; new options will be available in the RETIRE menu for both SERS and STRS<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:red">This option is not yet fully functional. Do not use this option until further notice. SSDT is waiting on additional information from SERS. The update will be released as a patch to the software.
</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in"><b><span style="font-size:12.0pt">SERSHIRE</span></b> - Creates a new employee enrollment file to upload to SERS website as an alternative to manually entering enrollments in the SERS website<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="537" height="366" id="Picture_x0020_2" src="cid:image004.jpg@01CF4CFB.11138D30"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Includes new employees, rehired employees and employees who had a lapse in service<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>The employee must have:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>New Employee flag to Y on the 400 deduction record<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Retirement on job record must be 400<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Position start date must be the first day the employee is physically at work<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Position Code REQUIRED<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Gender must be “F” or “M”<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Birthdate must be valid according to SERS specs<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Valid Phone number<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Email address<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Execution of SERSHIRE<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Option to run as Actual or Projection – RUN AS A PROJECTION FIRST<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Records that must meet these conditions to come into the file:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>SERSHIRE will check the 400 deduction for a Y in the New Employee flag field and only process those employees in the remaining checks<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>It will look for the first job with a 400 retirement code and the position start date within 60 days prior to the execution of the report<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The Position Code will be used to determine the job classification code –
<span style="color:red">This is the piece that is not working yet.</span><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Output filename= SERSHIRE.TXT will include all employees flagged as “Y” New Employee flag on the 400 deduction<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Report will, also, include any fatal errors<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Actual option will produce a “tape” submission file, SERSaaaaaHIREccyymmdd##.seq<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>aaaaa=SERS employer ID<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>## = sequential number starting at 01<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Includes the following fields<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:3.0in;text-indent:-3.0in;mso-text-indent-alt:-9.0pt;mso-list:l0 level6 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Employee name, address, date of birth, gender, marital status, phone number and email address<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Option to execute the program for specific employees<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Fatal errors are not included on the file<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>When executed as “Actual” the New Employee flag on the 400 deduction is changed from “Y” to “R” (reported).<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The New Employee flag “R” is changed to “N” when SERSREG is executed to create a tape file<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iv.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Submitting SERSHIRE
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>FTP (“flying paper”) to a local directory and upload the file to SERS website,
<a href="http://www.ohsers.org/member-enrollment">http://www.ohsers.org/member-enrollment</a><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>-The enrollment form must be received by SERS before they receive any contributions for the new employee.
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><span style="font-size:12.0pt">STRSHIRE</span></b> – Creates a new employee enrollment file to send to STRS as an alternative to manually entering enrollments in the STRS website<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Includes new employees, rehired employees and employees who had a lapse in service<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>The employee must have:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>New Employee flag to Y on the 450 deduction record<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Retirement on job record must be 450<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Position start date must be the first day the employee is physically at work<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Gender must be “F” or “M”<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Birthdate must be valid according to STRS specs<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Execution of STRSHIRE<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Option to run as Actual or Projection – RUN AS A PROJECTION FIRST<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Records that must meet these conditions to come into the file:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>STRSHIRE will check the 450 deduction for a Y in the New Employee flag field and only process those employees in the remaining checks<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>It will look for the first job with a 450 retirement code and the position start date within 60 days prior to the execution of the report<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Output filename= STRSHIRE.TXT will include all employees flagged as “Y” New Employee flag on the 450 deduction<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Report will, also, include any fatal errors<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Actual option will produce a “tape” submission file, STRSaaaaHIREccyymmdd##.seq<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>aaaa=STRS employer ID<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>## = sequential number starting at 01<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Includes the following fields<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:3.0in;text-indent:-3.0in;mso-text-indent-alt:-9.0pt;mso-list:l0 level6 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Employee name, address, date of birth, and gender<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Option to execute the program for specific employees<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Fatal errors are not included on the file<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><u>REQUIRED -Run STRSMONTH</u> selecting to clear MTD accumulators to change the New Employee flag from “Y” to “N”<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iv.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Submitting STRSHIRE<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.0in;text-indent:-.25in;mso-list:l0 level4 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Run <b><span style="font-size:12.0pt">STRSHSEND</span></b> – Sends the STRS enrollment file using a secure website<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The enrollment must be received by STRS prior to any contributions<o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="507" height="361" id="Picture_x0020_3" src="cid:image006.jpg@01CF4CFB.11138D30">
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>F7 to select a file to send<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:2.5in;text-indent:-.25in;mso-list:l0 level5 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Once STRSHSEND is executed successfully; file extension will change from .seq to .sent<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><b><span style="font-size:12.0pt"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt">USPIMPORT – <o:p>
</o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Changed to only check the row for the AA Indicator. If there is no AA on the row, a single error is created on ATTERR.TXT. The error for that row will read “FATAL: Invalid Record Indicator. Unable to process record.”<b><span style="font-size:12.0pt"><o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Eliminated errors about UPDCAL posting if the USPIMPORT UDPCAL option flag is N to post to UPDCAL.<b><span style="font-size:12.0pt"><o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>New error message if no retirement hours are reported for MIS, DCK, SHP, IRR, BCK or TRM. This is a warning that these pay types do not auto populate the retire hours field in UPDCAL.<b><span style="font-size:12.0pt"><o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><b><span style="font-size:12.0pt"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt">SURCHG – </span>
</b>SERS minimum surcharge changed to $20,250.00<b><span style="font-size:12.0pt"><o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><b><span style="font-size:12.0pt"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt">DEDUCTIONS -
</span></b> Deductions identified as HSA will only allow a deposit type of 22 (automated Deposit of a Demand Credit record).<b><span style="font-size:12.0pt"><o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><b><span style="font-size:12.0pt"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt">CALCPAY – <o:p>
</o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Will “pay” the board amount of a deduction regardless if the employee amount is paid in the current or following payroll. A warning message will appear on PAYRPT and CALCERR, “The board amt was taken out, but not the employee amt for
deduction ###.”<b><span style="font-size:12.0pt"><o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo1">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>New error message when error adjustments are greater than the remaining net pay. “Missed error adj for ###. Placed in error adj to be withheld next payroll.”<b><span style="font-size:12.0pt"><o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><b><span style="font-size:12.0pt"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt">PAYDED</span></b> – Will not allow negative amounts for HSA deductions. These errors will be reported on DEDERR.TXT, "Cannot include negative accum amount on HSA tape file for deductioncode
XXX for employee XXXXXXXXX." <o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><b><span style="font-size:12.0pt"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b><![endif]><b><span style="font-size:12.0pt">W2PROC – </span>
</b>Print city YTD amount even if there is a stop date on the deduction<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1;text-autospace:none">
<![if !supportLists]><span class="MsoHyperlink"><b><span style="font-size:12.0pt;color:windowtext;text-decoration:none"><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">
</span></span></span></b></span><![endif]><b><span style="font-size:12.0pt">Miscellaneous other problems were fixed.</span></b>
<a href="http://pdf.ssdt.oecn.k12.oh.us/ssdtpdf/USPS_REL1403.PDF">See USPS Release Notes.<o:p></o:p></a></p>
<p class="MsoNormal" style="text-autospace:none"><span class="MsoHyperlink"><a href="http://pdf.ssdt.oecn.k12.oh.us/ssdtpdf/USPS_REL1403.PDF"><o:p><span style="text-decoration:none"> </span></o:p></a></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I will send out notification when the release is installed.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Have a great evening!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Deb Dinnen<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">MVECA<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">330 E Enon Rd<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Yellow Springs, OH 45387<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">937-767-1468 X3113<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">FAX: 937-767-1793</span><span style="font-size:14.0pt;font-family:"Freestyle Script""><o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="92" height="30" id="Picture_x0020_1" src="cid:image001.png@01CF4CBE.0D4B0030" alt="cid:image001.png@01CF1D08.58AFBDD0"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>