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<p class="MsoNormal"><span style="color:#1F497D">Hello, me again, with further clarification on the BUDSUMMOE. The BUDSUMMOE was added to MONTHLYCD on the December, 2013 release. Here are the current options:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:14.25pt"><span style="font-size:10.0pt;font-family:"Courier New";color:#333333">sorted by FS,AP</span><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:14.25pt"><span style="font-size:10.0pt;font-family:"Courier New";color:#333333">- subtotaled by FS,AP</span><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:14.25pt"><span style="font-size:10.0pt;font-family:"Courier New";color:#333333">- Split expendable option selected</span><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:14.25pt"><span style="font-size:10.0pt;font-family:"Courier New";color:#333333">- Include accounts with zero amounts</span><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:14.25pt"><span style="font-size:10.0pt;font-family:"Courier New";color:#333333">- Exclude future encumbrance amounts</span><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:14.25pt"><span style="font-size:10.0pt;font-family:"Courier New";color:#333333">- Include Account code ranges</span><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:14.25pt"><span style="font-size:10.0pt;font-family:"Courier New";color:#333333"> Fund: 001-300, 400-499, 504 and 532.
</span><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:14.25pt"><span style="font-size:10.0pt;font-family:"Courier New";color:#333333"> Function: 1230-1239, 1240-1249, 1280, 1290, 1330-1339, 1350, 2140-2149, 2150-2159, 2180-2189, 2215, 2216, 2416, 2417, 2821 and 3412.
</span><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#333333"> Object: 100 -190, 200-292, 400-499, 500-590, 600-690 and 844.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A">You can view the reports for previous months or create your own. Let me know if you have additional questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#44546A">Deb</span><span style="color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Deb Dinnen <br>
<b>Sent:</b> Tuesday, June 03, 2014 8:46 AM<br>
<b>To:</b> MVECA-USPS; MVECA-USAS<br>
<b>Subject:</b> May Release of software installed last night<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good Morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoPlainText">An update to the software was installed last night. Here are the highlights. Additional details can be found at
<a href="https://wiki.ssdt-ohio.org/x/jYAtAQ"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#003366;background:white;text-decoration:none">https://wiki.ssdt-ohio.org/x/jYAtAQ</span></a>.
<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">USAS<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>OPU validations were updated. Not only will it check to see if the OPU is non-zero for the following functions; but, it will check to see that the OPU used is not assigned to the district IRN. These functions must have an OPU that
is a building IRN. This change is for Traditional districts only. It will not affect ESCs, Career Centers or Community Schools. This change affects all programs that validate USAS account codes. Please run VALACT at this time to determine if your accounts
are meeting the validations.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:.25in;text-autospace:none">
2110 Direction of Support Services - Pupils<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:.25in;text-autospace:none">
2121 Service Area Direction<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">2131 Service Area Direction<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">2141 Service Area Direction<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">2151 Service Area Direction<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">2171 Service Area Direction<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">2211 Service Area Direction<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">2221 Service Area Direction<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">2231 Service Area Direction<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:1.0in">2490 Other Administration Services<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:1.0in"><span style="font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>AUTOPOST/OTHER was changed to create a future PO batch if the date used is not in the current month.<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:.5in"><o:p> </o:p></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The BUDSUM-MOE (Maintenance of Effort) was updated to ODE’s specifications:<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">Fund: 001-300, 400-499, 504 and 532.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">Function: 1230-1239, 1240-1249, 1280, 1290, 1330-1339, 1350, 2140-<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-autospace:none">2149, 2150-2159, 2180-2189, 2215, 2216, 2416, 2417, 2821 and 3412.<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:1.0in">Object: 100 -190, 200-292, 400-499, 500-590, 600-690 and 844<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:1.0in"><o:p> </o:p></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>USAEMS was modified to change fatal errors to warnings if USAEMSEDT is not complete. USAEMSEDT includes the cash reconciliation, the federal assistance summary and detail and civil proceedings. You will, however, need to go to USAEMSEDT
Option 2 – Federal Assistance Summary to ‘A’dd a record for fiscal year 2014. This will allow you to run USAEMS and create a sequential file that just has the USAEMSDB – district/building data that is required to be reported in the 14H reporting period.
The other options of USAEMSEDT can be reported in the current manifest but are not required. A supplemental manifest will be available in September for the fixed asset reporting and the miscellaneous data elements.<o:p></o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText"><o:p> </o:p></p>
<p class="MsoPlainText">USPS<o:p></o:p></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The new SERSHIRE option was updated with some changes to the job classifications:<o:p></o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="margin-left:1.0in;border-collapse:collapse">
<tbody>
<tr>
<td width="208" valign="top" style="width:155.8pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">Position Code<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">Was SERS classification<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">Now SERS classification<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="208" valign="top" style="width:155.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">901<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">09-Other<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">01-Office Admin<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="208" valign="top" style="width:155.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">505<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">05-Clerical<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">04-Educational Aide<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="208" valign="top" style="width:155.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">201 and 209<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">04-Educational Aide<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">09-Other<o:p></o:p></p>
</td>
</tr>
<tr>
<td width="208" valign="top" style="width:155.8pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">415<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">09-Other<o:p></o:p></p>
</td>
<td width="208" valign="top" style="width:155.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoPlainText">04-Educational Aide<o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoPlainText" style="margin-left:1.0in"><o:p> </o:p></p>
<p class="MsoNormal"> Remember that you need a position code for any classified subs if you plan to use the SERSHIRE file to upload their enrollment to SERS.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>USPEMS/PERDET now has a prompt to exclude concealed employees. The SIF collection in the Data Collector does not collect concealed employees regardless of the report to EMIS flag on the demographic or employment record. This will
allow you to see who is concealed and unconceal them if the record needs to be reported to ODE.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>USPEMS/USPEMX no longer has a prompt to include concealed employees.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>USPLOAD/JOBLOAD now requires additional fields for uploads. If adding new records you must have the EMPLOYEE_ID, JOB_NO, JOB_STATUS, PAY_UNIT, PAY_GROUP, and EQUAL_PAYS.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>The HSA deduction type was corrected to allow a direct deposit type of either 22 or 32.
<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4;text-autospace:none">
<![if !supportLists]><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>In the past STRS counted a holiday as a day of service credit. In the March release of the software it was changed to not count it as a work day per STRS. STRS futher clarified that if the holiday is a PAID holiday it is considered
to be a day of service. Holidays on the calendar are now counted as a day of service credit. STRS counts work, calamity and holidays as work days. This will not affect any STRS reporting that occurred between the March and May release as STRS only receives
service credit on the annual report. It is recalculated when STRSAD is executed.
<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none">Let me know if you have any questions.<o:p></o:p></p>
<p class="MsoNormal" style="text-autospace:none"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none">Deb <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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