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<p class="MsoNormal">Good Morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please see the message below concerning WEBGAPP from SSDT.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#2F5496">Ashley May</span></b><span style="color:#2F5496"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Fiscal Software Support</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Miami Valley Educational Computer Association</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">937-767-1468 x3121</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><img width="134" height="92" style="width:1.3958in;height:.9583in" id="Picture_x0020_6" src="cid:image001.png@01DD0F75.67FA7380"></span><o:p></o:p></p>
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<p class="MsoNormal"><b>From:</b> Michelle Drewes <drewes@ssdt-ohio.org> <br>
<b>Sent:</b> Wednesday, July 8, 2026 5:30 PM<br>
<b>To:</b> ssdt_notices@mcoecn.org<br>
<b>Subject:</b> AOS WEBGAAP related parsing error<o:p></o:p></p>
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<p class="MsoNormal" style="background:red"><b><span style="font-family:"Arial",sans-serif;color:yellow">CAUTION:</span></b><span style="font-family:"Arial",sans-serif;color:white"> This email originated from outside of the organization. Do not click links
or open attachments unless you recognize the sender and know the content is safe.<o:p></o:p></span></p>
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<p class="MsoNormal"><span class="gmaildefault"><span style="font-family:"Georgia",serif">Good Evening,</span></span><o:p></o:p></p>
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<span style="font-family:"Georgia",serif;color:#292A2E">We have received a few reports from ITCs indicating districts are receiving 'file parsing errors' when attempting to import their USAS generated GAAP export file into WEBGAAP, causing the import to fail.
It appears this is the result of a recent change on the AOS WEBGAAP side, where their import process is now validating AF records (fund only) for blank fund descriptions.<o:p></o:p></span></p>
<p style="margin:0.75rem 0px 0px;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;white-space:pre-wrap">
<span style="font-family:"Georgia",serif;color:#292A2E">To resolve the issue, in USAS, the district should edit the affected funds in the Fund tab of the Account UI and enter a description for any fund where the description is blank. These appear to be older,
inactive funds that were migrated from Classic and their fund descriptions were not populated, so there are likely only a handful that need to be updated. To quickly identify these, the district can sort the Description column on the Fund grid. Funds with
blank descriptions will appear at the top of the list.<o:p></o:p></span></p>
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<span style="font-family:"Georgia",serif;color:#292A2E">Once the descriptions have been updated, the district can regenerate the GAAP extract and upload the new file into WEBGAAP. Since these descriptions only need to be updated once, this issue should not
occur again. <o:p></o:p></span></p>
<p style="margin:0.75rem 0px 0px;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;white-space:pre-wrap">
<span style="font-family:"Georgia",serif;color:#292A2E">ITCs, please reach out if you have any questions or submit a service desk ticket. Thank you!<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:14.0pt;color:#00ACCD">Michelle Drewes</span></b><span style="color:#222222"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">State Software Support Supervisor</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><i><span style="color:black">The Management Council</span></i><span style="color:black"> </span></b><span style="color:#222222"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="color:#00ACCD">– Connect with Me –</span></b><span style="color:#222222"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="color:#00ACCD">Direct</span></b><span style="color:black">: 614.840.9810 x.305 </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a href="mailto:drewes@ssdt-ohio.org" target="_blank">drewes@ssdt-ohio.org</a><span style="color:blue"> |</span><a href="https://mcoecn.atlassian.net/wiki/x/AgDZGw" target="_blank">SSDT
Wiki</a><span style="color:#3D85C6"> </span><span style="color:blue">| </span><a href="https://www.managementcouncil.org/" target="_blank">mcoecn.org</a><span style="color:blue"> </span><o:p></o:p></p>
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