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<p class="isselectedend">Good Afternoon,<o:p></o:p></p>
<p class="isselectedend">Mitigating fraud in the financial arena has become an ongoing challenge for school districts. In response to this growing concern,
<strong><span style="font-family:"Calibri",sans-serif">Xenia Community Schools has developed a Best Practices Field Guide</span></strong> that provides a rigorous, multi-layered framework for validating vendor information and helping ensure the secure transfer
of funds.<o:p></o:p></p>
<p class="isselectedend">We would like to invite you to join us for a <strong><span style="font-family:"Calibri",sans-serif">round table discussion with Xenia Community Schools on Thursday, October 22, 2026</span></strong>, where we will share the practices
and processes we have implemented to help protect our district when establishing vendors and processing payments by ACH.<o:p></o:p></p>
<p class="isselectedend">The discussion will focus on practical steps and strategies that can be adapted by other school districts, including:<o:p></o:p></p>
<ul type="disc">
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<strong><span style="font-family:"Calibri",sans-serif">Sample ACH Agreement Form</span></strong> – Capturing and documenting vendor ACH information<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<strong><span style="font-family:"Calibri",sans-serif">Vetting ACH Information and Vendors</span></strong> – Processes used to verify vendor information before payments are established<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<strong><span style="font-family:"Calibri",sans-serif">Preventing Fraudulent ACH Activity</span></strong> – Steps and safeguards used to reduce the risk of fraudulent transactions<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<strong><span style="font-family:"Calibri",sans-serif">Moving Toward ACH Payments</span></strong> – How Xenia Community Schools transitioned toward ACH payments and achieved an
<strong><span style="font-family:"Calibri",sans-serif">89% ACH payment rate</span></strong><o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<strong><span style="font-family:"Calibri",sans-serif">ACH Maintenance</span></strong> – Ongoing procedures for maintaining and verifying ACH information<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<strong><span style="font-family:"Calibri",sans-serif">Inactivating Vendors</span></strong> – Best practices for reviewing and inactivating vendors when appropriate<o:p></o:p></li></ul>
<p class="isselectedend">This will be an interactive round table, providing an opportunity to share ideas, discuss challenges, and learn from the processes being used by other districts.<o:p></o:p></p>
<p class="isselectedend" style="margin:0in"><strong><span style="font-family:"Calibri",sans-serif">Date:</span></strong> Thursday, October 22, 2026<o:p></o:p></p>
<p class="isselectedend" style="margin:0in"><strong><span style="font-family:"Calibri",sans-serif">Time:
</span></strong>1-3PM<br>
<strong><span style="font-family:"Calibri",sans-serif">Location:</span></strong> MVECA – Suite 101<o:p></o:p></p>
<p class="isselectedend"><strong><span style="font-family:"Calibri",sans-serif">Registration:</span></strong><br>
<a href="https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GGIPY&utm_source=chatgpt.com">Register for the ACH Best Practices & Fraud Prevention Round Table</a><o:p></o:p></p>
<p>Please feel free to share this invitation with others in your district who may benefit from the discussion.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<o:p></o:p></p>
<p class="MsoNormal"><b><span style="color:#2F5496">Ashley, Marcia, & Brandy</span></b><span style="color:#2F5496"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Fiscal Software Support</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Miami Valley Educational Computer Association</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">937-767-1468 x3121</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><img border="0" width="134" height="92" style="width:1.3958in;height:.9583in" id="Picture_x0020_6" src="cid:image001.png@01DD5266.056A0940"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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