From nelson at mveca.org  Tue Jun  2 15:28:46 2026
From: nelson at mveca.org (Brandy Nelson)
Date: Tue, 2 Jun 2026 19:28:46 +0000
Subject: [Mveca_usps] 2026 FYE Training - !Reminder!
Message-ID: <a2c1b8fc17e343dfbb6116a6a87ecf24@mveca.org>

Good Afternoon,

This is a reminder, this Friday, June 5, 2026, we are hosting the Fiscal FYE meetings both in person and WebEx (The WebEx will be recorded). We will have the FYE materials, presentations, and checklists uploaded to the MVECA Fiscal webpage on Thursday. Here is a direct link to the page:

https://www.mveca.org/FISCALYearendDocumentation.aspx
Please ensure you are registered for the correct session.

  *   The in-person registration lists are attached for your reference.
  *   The registration links are listed in the email below if you have not yet registered.
Thank you, and we look forward to seeing everyone on 6/5/2026!
Final Agenda
1.            USAS FYE - 8:00 - 9:00 AM
2.            EIS FYE - 9:00 - 9:45 AM

3.            Break - 9:45-10:00 AM

4.            Digital W2's Set Up for 2026 - 10:00 - 10:15 AM
5.            Document Store Demo & Overview  - 10:15 - 10:35 AM
6.            Document Store Planning Round Table - 10:35- 10:50 AM

7.            Break - 10:50 - 11:00 AM

8.            USPS FYE - 11:00 AM - 12:30 PM
9.            YTD Totals for Employee Expenses presented by Amanda Ely - 12:30 - 12:45 PM


Thank you,

Brandy, Ashley, and Marcia
Fiscal Software Support
MVECA/MVTCG
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3113
Email:  helpfiscal at mveca.org
[cid:image003.png at 01DCE8FF.ACA7B9D0]
Not-for-profit Technology Services for Education and Local Governments


From: Ashley May
Sent: Thursday, April 23, 2026 3:01 PM
To: Mail Treas <mail_treas at listserv.mveca.org<mailto:mail_treas at listserv.mveca.org>>; MVECA-USAS <mveca_usas at mveca.org<mailto:mveca_usas at mveca.org>>; MVECA-USPS <mveca_usps at mveca.org<mailto:mveca_usps at mveca.org>>
Cc: Brandy Nelson <nelson at mveca.org<mailto:nelson at mveca.org>>; Marcia Wylie <wylie at mveca.org<mailto:wylie at mveca.org>>
Subject: 2026 FYE Training - Registration is now Open! Save the date 6/05/26
Importance: High

Good Afternoon,

It's that time of year again!  The Fiscal Year End meeting has been scheduled for Friday, June 05, 2026.

Please see the attached agenda for meeting times. Please remember that if you plan on attending multiple sessions, you will need to register separately for each session.

Below are the registration links to each session:

In-Person Registrations:
USAS In-Person Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3G2
EIS FYE In-Person Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3G0
USPS In-Person Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3YB

WebEx Registrations:
USAS FYE WebEx Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3YY
EIS FYE WebEx Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3YI
USPS FYE WebEx Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3Y2

This meeting will be offered in person at MVECA and hosted live on WebEx, to join virtually as well.

The WebEx will be recorded and we will send out the link by 6/08/2026.

Thank you,
Brandy, Ashley, & Marcia
Fiscal Software Support
MVECA
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3113
Email:  helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>
[http://www.mveca.org/images/logo.gif]<http://www.mveca.org/>  [i] <https://www.linkedin.com/company-beta/3947840/>
Not-for-profit Technology Services for Education and Local Governments

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From nelson at mveca.org  Tue Jun  2 15:55:49 2026
From: nelson at mveca.org (Brandy Nelson)
Date: Tue, 2 Jun 2026 19:55:49 +0000
Subject: [Mveca_usps] Updated Registration Reports - FYE
Message-ID: <b1fdc844ccaa43e4a967641d508f04d0@mveca.org>

Attached are updated Registration reports for this Friday's FYE meeting (In-Person registration), if you need to verify your registration.

Thank you,
Brandy Nelson
Fiscal Software Support
MVECA/MVTCG
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3113
Email:  helpfiscal at mveca.org
[cid:image001.png at 01DCF2A8.47BFC550]
Not-for-profit Technology Services for Education and Local Governments

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From May at mveca.org  Thu Jun  4 15:05:51 2026
From: May at mveca.org (Ashley May)
Date: Thu, 4 Jun 2026 19:05:51 +0000
Subject: [Mveca_usps] 2026 FYE Training - !Reminder!
In-Reply-To: <a2c1b8fc17e343dfbb6116a6a87ecf24@mveca.org>
References: <a2c1b8fc17e343dfbb6116a6a87ecf24@mveca.org>
Message-ID: <6f3aae6f9ac442bea5c9bed1bf082ffb@mveca.org>

Good Afternoon,

This is a reminder, tomorrow, Friday June 5, 2026 we are hosting the FYE meetings. We have published the presentations, handouts, and checklists to our Fiscal Main Page.<https://www.mveca.org/FISCALYearendDocumentation.aspx>

Also, below is the WebEx meeting information if you are planning to dial in, you can use the same meeting link for all sessions.

Join from the meeting link

https://mveca.webex.com/mveca/j.php?MTID=m901ac615f22cc925a6a1dc9cd07c5aa2





Join by meeting number


Meeting number (access code): 2630 841 5842


Meeting password: UWcPzecv363



Ashley, Marcia, & Brandy
Fiscal Software Support
Miami Valley Educational Computer Association
937-767-1468  x3121
[cid:image001.png at 01DCF433.A19CCEB0]


From: Brandy Nelson <nelson at mveca.org>
Sent: Tuesday, June 2, 2026 3:29 PM
To: Mail_Treas <mail_treas at mveca.org>; MVECA-USAS <mveca_usas at mveca.org>; MVECA-USPS <mveca_usps at mveca.org>
Cc: Marcia Wylie <wylie at mveca.org>; Ashley May <May at mveca.org>
Subject: 2026 FYE Training - !Reminder!
Importance: High

Good Afternoon,

This is a reminder, this Friday, June 5, 2026, we are hosting the Fiscal FYE meetings both in person and WebEx (The WebEx will be recorded). We will have the FYE materials, presentations, and checklists uploaded to the MVECA Fiscal webpage on Thursday. Here is a direct link to the page:

https://www.mveca.org/FISCALYearendDocumentation.aspx
Please ensure you are registered for the correct session.

  *   The in-person registration lists are attached for your reference.
  *   The registration links are listed in the email below if you have not yet registered.
Thank you, and we look forward to seeing everyone on 6/5/2026!
Final Agenda
1.            USAS FYE - 8:00 - 9:00 AM
2.            EIS FYE - 9:00 - 9:45 AM

3.            Break - 9:45-10:00 AM

4.            Digital W2's Set Up for 2026 - 10:00 - 10:15 AM
5.            Document Store Demo & Overview  - 10:15 - 10:35 AM
6.            Document Store Planning Round Table - 10:35- 10:50 AM

7.            Break - 10:50 - 11:00 AM

8.            USPS FYE - 11:00 AM - 12:30 PM
9.            YTD Totals for Employee Expenses presented by Amanda Ely - 12:30 - 12:45 PM


Thank you,

Brandy, Ashley, and Marcia
Fiscal Software Support
MVECA/MVTCG
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3113
Email:  helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>
[cid:image001.png at 01DCF433.A19CCEB0]
Not-for-profit Technology Services for Education and Local Governments


From: Ashley May
Sent: Thursday, April 23, 2026 3:01 PM
To: Mail Treas <mail_treas at listserv.mveca.org<mailto:mail_treas at listserv.mveca.org>>; MVECA-USAS <mveca_usas at mveca.org<mailto:mveca_usas at mveca.org>>; MVECA-USPS <mveca_usps at mveca.org<mailto:mveca_usps at mveca.org>>
Cc: Brandy Nelson <nelson at mveca.org<mailto:nelson at mveca.org>>; Marcia Wylie <wylie at mveca.org<mailto:wylie at mveca.org>>
Subject: 2026 FYE Training - Registration is now Open! Save the date 6/05/26
Importance: High

Good Afternoon,

It's that time of year again!  The Fiscal Year End meeting has been scheduled for Friday, June 05, 2026.

Please see the attached agenda for meeting times. Please remember that if you plan on attending multiple sessions, you will need to register separately for each session.

Below are the registration links to each session:

In-Person Registrations:
USAS In-Person Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3G2
EIS FYE In-Person Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3G0
USPS In-Person Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3YB

WebEx Registrations:
USAS FYE WebEx Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3YY
EIS FYE WebEx Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3YI
USPS FYE WebEx Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3Y2

This meeting will be offered in person at MVECA and hosted live on WebEx, to join virtually as well.

The WebEx will be recorded and we will send out the link by 6/08/2026.

Thank you,
Brandy, Ashley, & Marcia
Fiscal Software Support
MVECA
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3113
Email:  helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>
[http://www.mveca.org/images/logo.gif]<http://www.mveca.org/>  [i] <https://www.linkedin.com/company-beta/3947840/>
Not-for-profit Technology Services for Education and Local Governments

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From May at mveca.org  Fri Jun  5 07:20:29 2026
From: May at mveca.org (Ashley May)
Date: Fri, 5 Jun 2026 11:20:29 +0000
Subject: [Mveca_usps] 2026 FYE Training - !Reminder!
In-Reply-To: <6f3aae6f9ac442bea5c9bed1bf082ffb@mveca.org>
References: <a2c1b8fc17e343dfbb6116a6a87ecf24@mveca.org>
 <6f3aae6f9ac442bea5c9bed1bf082ffb@mveca.org>
Message-ID: <fe08abd14afb4e908360b1b31674105e@mveca.org>

Good Morning and Happy Friday!

I wanted to be sure to share our WebEx link one more time before the start of our meetings at 8AM this morning, please see below along with one more copy of the agenda!
Join from the meeting link

https://mveca.webex.com/mveca/j.php?MTID=m901ac615f22cc925a6a1dc9cd07c5aa2





Join by meeting number


Meeting number (access code): 2630 841 5842


Meeting password: UWcPzecv363


Final Agenda
1.            USAS FYE - 8:00 - 9:00 AM
2.            EIS FYE - 9:00 - 9:45 AM

3.            Break - 9:45-10:00 AM

4.            Digital W2's Set Up for 2026 - 10:00 - 10:15 AM
5.            Document Store Demo & Overview  - 10:15 - 10:35 AM
6.            Document Store Planning Round Table - 10:35- 10:50 AM

7.            Break - 10:50 - 11:00 AM

8.            USPS FYE - 11:00 AM - 12:30 PM
9.            YTD Totals for Employee Expenses presented by Amanda Ely - 12:30 - 12:45 PM


Ashley May
Fiscal Software Support
Miami Valley Educational Computer Association
937-767-1468  x3121
[cid:image001.png at 01DCF4BB.C9237C80]


From: Ashley May
Sent: Thursday, June 4, 2026 3:06 PM
To: Brandy Nelson <nelson at mveca.org>; Mail_Treas <mail_treas at mveca.org>; MVECA-USAS <mveca_usas at mveca.org>; MVECA-USPS <mveca_usps at mveca.org>
Cc: Marcia Wylie <wylie at mveca.org>
Subject: RE: 2026 FYE Training - !Reminder!
Importance: High

Good Afternoon,

This is a reminder, tomorrow, Friday June 5, 2026 we are hosting the FYE meetings. We have published the presentations, handouts, and checklists to our Fiscal Main Page.<https://www.mveca.org/FISCALYearendDocumentation.aspx>

Also, below is the WebEx meeting information if you are planning to dial in, you can use the same meeting link for all sessions.

Join from the meeting link

https://mveca.webex.com/mveca/j.php?MTID=m901ac615f22cc925a6a1dc9cd07c5aa2





Join by meeting number


Meeting number (access code): 2630 841 5842


Meeting password: UWcPzecv363



Ashley, Marcia, & Brandy
Fiscal Software Support
Miami Valley Educational Computer Association
937-767-1468  x3121
[cid:image001.png at 01DCF4BB.C9237C80]


From: Brandy Nelson <nelson at mveca.org<mailto:nelson at mveca.org>>
Sent: Tuesday, June 2, 2026 3:29 PM
To: Mail_Treas <mail_treas at mveca.org<mailto:mail_treas at mveca.org>>; MVECA-USAS <mveca_usas at mveca.org<mailto:mveca_usas at mveca.org>>; MVECA-USPS <mveca_usps at mveca.org<mailto:mveca_usps at mveca.org>>
Cc: Marcia Wylie <wylie at mveca.org<mailto:wylie at mveca.org>>; Ashley May <May at mveca.org<mailto:May at mveca.org>>
Subject: 2026 FYE Training - !Reminder!
Importance: High

Good Afternoon,

This is a reminder, this Friday, June 5, 2026, we are hosting the Fiscal FYE meetings both in person and WebEx (The WebEx will be recorded). We will have the FYE materials, presentations, and checklists uploaded to the MVECA Fiscal webpage on Thursday. Here is a direct link to the page:

https://www.mveca.org/FISCALYearendDocumentation.aspx
Please ensure you are registered for the correct session.

  *   The in-person registration lists are attached for your reference.
  *   The registration links are listed in the email below if you have not yet registered.
Thank you, and we look forward to seeing everyone on 6/5/2026!
Final Agenda
1.            USAS FYE - 8:00 - 9:00 AM
2.            EIS FYE - 9:00 - 9:45 AM

3.            Break - 9:45-10:00 AM

4.            Digital W2's Set Up for 2026 - 10:00 - 10:15 AM
5.            Document Store Demo & Overview  - 10:15 - 10:35 AM
6.            Document Store Planning Round Table - 10:35- 10:50 AM

7.            Break - 10:50 - 11:00 AM

8.            USPS FYE - 11:00 AM - 12:30 PM
9.            YTD Totals for Employee Expenses presented by Amanda Ely - 12:30 - 12:45 PM


Thank you,

Brandy, Ashley, and Marcia
Fiscal Software Support
MVECA/MVTCG
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3113
Email:  helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>
[cid:image001.png at 01DCF4BB.C9237C80]
Not-for-profit Technology Services for Education and Local Governments


From: Ashley May
Sent: Thursday, April 23, 2026 3:01 PM
To: Mail Treas <mail_treas at listserv.mveca.org<mailto:mail_treas at listserv.mveca.org>>; MVECA-USAS <mveca_usas at mveca.org<mailto:mveca_usas at mveca.org>>; MVECA-USPS <mveca_usps at mveca.org<mailto:mveca_usps at mveca.org>>
Cc: Brandy Nelson <nelson at mveca.org<mailto:nelson at mveca.org>>; Marcia Wylie <wylie at mveca.org<mailto:wylie at mveca.org>>
Subject: 2026 FYE Training - Registration is now Open! Save the date 6/05/26
Importance: High

Good Afternoon,

It's that time of year again!  The Fiscal Year End meeting has been scheduled for Friday, June 05, 2026.

Please see the attached agenda for meeting times. Please remember that if you plan on attending multiple sessions, you will need to register separately for each session.

Below are the registration links to each session:

In-Person Registrations:
USAS In-Person Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3G2
EIS FYE In-Person Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3G0
USPS In-Person Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3YB

WebEx Registrations:
USAS FYE WebEx Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3YY
EIS FYE WebEx Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3YI
USPS FYE WebEx Registration: https://www.mveca.org/protected/EventRegistration.aspx?rCode=5GG3Y2

This meeting will be offered in person at MVECA and hosted live on WebEx, to join virtually as well.

The WebEx will be recorded and we will send out the link by 6/08/2026.

Thank you,
Brandy, Ashley, & Marcia
Fiscal Software Support
MVECA
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3113
Email:  helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>
[http://www.mveca.org/images/logo.gif]<http://www.mveca.org/>  [i] <https://www.linkedin.com/company-beta/3947840/>
Not-for-profit Technology Services for Education and Local Governments

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From wylie at mveca.org  Mon Jun  8 15:39:34 2026
From: wylie at mveca.org (Marcia Wylie)
Date: Mon, 8 Jun 2026 19:39:34 +0000
Subject: [Mveca_usps] Digital W2's Guideline
Message-ID: <0bc9f36380744862b5d0592acb900c2b@mveca.org>

Good Afternoon,
It was so good to see everyone online and in person Friday.
We had a brief session about Digital W2?s.  I thought maybe you would like a guideline for those that are interested.
Please find attached a document I put together so you would have something to review.
If you have any questions, please reach out to the fiscal team by giving us a call or emailing helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>

Have a great evening!!!
Thank you,
Marcia, Ashley and Brandy




Marcia Wylie
Fiscal Software Support
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3123
Email:  helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>
[cid:image001.png at 01DCF75C.DE2E2410]
Not-for-profit Technology Services for Education and Local Governments

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From May at mveca.org  Tue Jun  9 14:53:32 2026
From: May at mveca.org (Ashley May)
Date: Tue, 9 Jun 2026 18:53:32 +0000
Subject: [Mveca_usps] FYE Recordings
Message-ID: <aaeb195db6464f2c99e7bf9b233ee92f@mveca.org>

Good Afternoon,

We have posted all of our FYE recordings on the Fiscal Main page with our Fiscal Yearend Documentation.<https://www.mveca.org/FISCALYearendDocumentation.aspx>

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***Also, if you haven't already selected your district's preferred months (please make sure you select 3 and yes you can add extra columns to add you top 3 choices) for the document store migration please ensure you use the Document Store<https://www.mveca.org/Downloads/Document%20Store2.pdf> link on the Fiscal Yearend Documentation to add in your preferences.


Ashley, Marcia, & Brandy
Fiscal Software Support
Miami Valley Educational Computer Association
937-767-1468  x3121
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From May at mveca.org  Fri Jun 12 10:35:28 2026
From: May at mveca.org (Ashley May)
Date: Fri, 12 Jun 2026 14:35:28 +0000
Subject: [Mveca_usps] Document Store Migration
Message-ID: <5a479103649d40d8957db5c77a1fd7a5@mveca.org>

Good Morning and Happy Friday!

As discussed during our Fiscal Year End (FYE) training for USAS, UPSP, and EIS, all documents currently stored in File Archive will need to be migrated to the new Document Store. We are planning to begin migrations in August.

To help us develop a migration schedule, we have created a Google Sheet and ask that each district submit its top 3 preferred months for migrating data and beginning use of the Document Store.

While we provided a preview and demonstration of the Document Store module during FYE training, we will provide additional training before districts begin using the new system.

Please submit your district's top 3 migration preferences by Wednesday, June 17, 2026. Once responses have been collected, we will draft a migration schedule and share it with SSDT as well as with all participating districts.

Below are links to:

The Document Store preview/demo recording<https://youtu.be/AUkj_gx6ZZk>
The Google Sheet for submitting your district's top three migration preferences<https://docs.google.com/spreadsheets/d/1urlwE-oeg4iNNKXC4ki4IgBaCrOHEy6_VG8_xQhk75c/edit?gid=1173244873#gid=1173244873>

Thank you for your cooperation and assistance as we prepare for this transition.

Best regards,
Ashley, Marcia, & Brandy
Fiscal Software Support
Miami Valley Educational Computer Association
937-767-1468  x3121
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