[Mveca_usps] W-2 Newsletter and W2 Submitter ID

Wed Sep 16 08:21:25 EDT 2026

Good Morning All,
I’m sure that all of you have received the W-2 Newsletter from Social Security - see below.
It is important to read this so you will know what is expected when it is time to submit W2’s for 2026 at CYE.

If you are new to your district, please remember you are required to apply for a Submitter ID.  Once you receive it you will send an email to helpfiscal at mveca.org<mailto:helpfiscal at mveca.org> so we can update your W2 Configuration in USPS with your name and your Submitter ID.

W-2 Submitter User IDs issued by the Social Security Administration (SSA) Business Services Online (BSO)<https://www.ssa.gov/employer/> are associated with the individual staff member (or professional tax preparer) submitting the file, rather than the employer itself. [1<https://www.ssa.gov/employer/>, 2<https://www.idmsinc.com/Screenshots_SubmitterInformation.php>, 3<https://www.taxaccountingsystems.com/EfileDirectSSA.html>, 4<https://www.realtaxtools.com/payrollsoftware/how-to-e-file-w2-forms-with-the-ssa-using-payroll-mate-software.html?srsltid=AU7gw4XVusjPabIxOPjQNlwak2CBaacYU-deVeIdZRM7qaLIjfvvB3Da>]

If you have questions about any of the items in this newsletter please contact Social Security.

You can obtain a W-2 submitter ID (User ID) by registering online through the Social Security Business Services Online (BSO) Welcome Page<https://www.ssa.gov/employer/>. [1<https://www.ssa.gov/employer/>, 2<https://www.ssa.gov/employer/critical.htm>]
Contact and Support Details
If you need direct assistance from the Social Security Administration (SSA) to get or troubleshoot your submitter credentials:

  *   Employer Reporting Service Center (Phone): Call 1-800-772-6270 (TTY 1-800-325-0778), available Monday through Friday from 7:00 a.m. to 5:30 p.m. Eastern Time.
  *   Technical Support for BSO: Call 1-888-772-2970 if you experience transmission or software issues.
  *   Email Support: employerinfo at ssa.gov or bso.support at ssa.gov for technical help. [1<https://www.ssa.gov/employer/empcontacts.htm>]
Steps to Register Online

  1.  Go to the Social Security Business Services Online (BSO) portal.
  2.  Select Sign in or Create account under the employers section.
  3.  Sign in or register using an authenticated Login.gov<https://login.gov/> or ID.me<https://www.id.me/> credential.
  4.  Complete the profile setup with your business details and Employer Identification Number (EIN) to generate your user credentials and select wage-reporting services. [1<https://www.ssa.gov/employer/taxpayer.html>, 2<https://www.youtube.com/watch?v=RoCPU16ePqY>, 3<https://www.ssa.gov/employer/>, 4<https://www.ssa.gov/employer/critical.htm>]

Thank you,
Marcia, Ashley and Brandy

Marcia Wylie
Fiscal Software Support
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3123
Email:  helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>
[cid:image001.png at 01DD45B3.D44AD740]
Not-for-profit Technology Services for Education and Local Governments

W-2 News

Social Security's newsletter dedicated to the wage reporting community!

Inside this issue:

  *   Modernized W-2/W-2C Online Application

  *   BSO Authorization Process

  *   Employer Signature PIN

  *   Wage Reporting Community Meetings and Webinars

  *   Customer Support

  *   my Social Security

Now Available:  Modernized W-2/W-2C Online Application

W-2/W-2C Online is a free application available 24 hours a day, 7 days a week.  You can use it to manually enter employee information and file W-2 and W-2C forms electronically.  The modernized application offers enhanced features such as:

  *   Simplified navigation
  *   Easy-to-read screens
  *   Plain language instructions
  *   Box 12 code descriptions
  *   The ability to print copies for employees

The previous W-2/W-2C Online application will be decommissioned on September 19, 2026.  Submit any unsubmitted reports by September 18, 2026, as access will end after that date.

Note:  The new application currently supports only U.S. domestic wage reporting; territory wage reporting will be available in early December 2026.  If you need to report wages for any territories prior to early December 2026, wage file upload remains available as an electronic option.

For more information and guidance, please review the resources below:

W-2/W-3 Online Tutorial<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Fwagereporting%2FW2Online-Tutorial.pdf/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/zM8Nmj400vd76GeutUJfcfJ_URXKzEJrnI7ItIi_wOw=452>

Electronic W-2 Filing User Handbook<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Fbsohbnew.htm/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/s-W_4X7EwptODwz5wdFzSH3YRBttYhrrlmUyR5CAjrg=452>

Business Services Online (BSO) Authorization Process

In the January 8, 2026, issue of W-2 News, we announced the initial release of the BSO Authorization Process.  The initial release has now concluded.  Participants of the initial release will retain access to the BSO Authorization Process for any future rollouts.  If you did not submit your registration code before the initial release ended, please retain it—your code remains valid for one year and can be used during the next rollout.

To prepare for the BSO Authorization Process, here are a few steps you can take:

  *   If you have not already, create a Login.gov or ID.me credential. This will be required to access the system.
  *   Ensure your organization’s mailing address is current with the IRS. Keeping your address up to date will help to prevent delays.

We will share additional information about the new BSO Authorization Process as it becomes available.

Employer Signature PIN

Social Security anticipates introducing an Employer Signature PIN for employers and third-party submitters filing wage reports electronically for the upcoming annual wage reporting season that starts December 2026.  This feature will be available with the launch of Social Security’s updated Business Services Online (BSO) authorization system. Organizations may enhance the security of their wage submissions by choosing to use the Employer Signature PIN through the new BSO Authorization Process.  Be sure to check the Employer Signature Pin<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Femployer-signature-pin.htm/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/drfc6Xr9lFdnXto4trl1s7hoQvNVpNoObEFWfpiJnP4=452> page regularly for updates.

Wage Reporting Meetings and Webinars

Our Semi-Annual Meeting with the Internal Revenue Service (IRS) and the Wage Reporting Community is tentatively scheduled for November.  Please visit our Employer W-2 Filing<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2F/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/h4FJp_Xtmas4tgs14w9yHO_LS7s0_vNZWz7QBs0Hm58=452> page for the latest updates on registration.  Registration will be available shortly.

If you missed a recent Wage Reporting Community event, you can view previous webinars, videos, and meeting information at:

Wage Reporting Community Meetings and Webinars<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Fwrcmeetings.htm%3Futm_medium=email%26utm_source=govdelivery/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/VqDOqQsTRiBcpN5DeBfSQAWSWDYKwjtLt5NomtyTHyU=452>

Stay tuned for more updates on our upcoming events!

Customer Support

For wage reporting questions, problems, or to report suspicious activity related to annual wage reporting, contact us at Customer Support for Wage Reporting<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2Fempcontacts.htm/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/SOBs8KaBCmuqCxxNjs3uopizVN7w11N5MzvqPsAQJnw=452> for assistance.

my Social Security

Whether you are an employer or an employee, a personal my Social Security account provides personalized tools for managing your Social Security information.  With your personal account, you can review your Social Security statement, verify your earnings record, estimate future benefits, and request a replacement Social Security card.

Create your account at www.ssa.gov/myaccount<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Fmyaccount/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/LwVxv2NJs93Ywole9hnGaNafd564eBHJF6oh2ToWeTQ=452>.  Encourage your employees to create their own accounts to verify that their earnings have been reported accurately.

With a personal my Social Security account<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Fmyaccount%2F%3Futm_medium=email%26utm_source=govdelivery/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/v2TXzw7KQ48Nirtiv3PBSOmXRRwwWy9sfFdsYw_YVA8=452>, you can:

  *   Request a replacement Social Security card.
  *   Review your Social Security Statement.
  *   Estimate Future benefits.
  *   Apply for benefits and submit online forms.
  *   Receive notices online and faster.
  *   Update important information such as direct deposit or address.

This online service provides convenient access to important Social Security information and resources.

Disclaimer: The information in this newsletter is current at the time of publication but is subject to change.  Please visit www.ssa.gov/employer<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2Femployer%2F/2/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/ScpitkhWrk4NmLIO9K3Ggxh8hNCnpBI5aHrSw8i_OI0=452> for the most up-to-date information on SSA programs and services.

[Social Security Administration]<https://govlinks.ssa.gov/CL0/https:%2F%2Fwww.ssa.gov%2F%3Futm_medium=email%26utm_source=govdelivery/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/dj0YvH1v9JzV64-XNvoDoFTbemRIQF2HDOnXgKp2SZg=452>

Go Digital! Join the millions and discover your benefits.
Open a personal my Social Security account<https://govlinks.ssa.gov/CL0/http:%2F%2Fwww.socialsecurity.gov%2Fmyaccount%2F%3Futm_medium=email%26utm_source=govdelivery/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/VDIUmgf0ktOi0OsFEn_lWqIRXQ-0Bry8ekNPQ3hHMbk=452>

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Manage Subscriptions<https://govlinks.ssa.gov/CL0/https:%2F%2Fpublic.govdelivery.com%2Faccounts%2FUSSSA%2Fsubscriber%2Fedit%3Fpreferences=true%23tab1/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/L6WgJzIhfP0wkLGevlD259kRg6Z0cfAEze93-wshsdo=452>  |  Unsubscribe All<https://govlinks.ssa.gov/CL0/https:%2F%2Fpublic.govdelivery.com%2Faccounts%2FUSSSA%2Fsubscriber%2Fone_click_unsubscribe%3Fverification=5.c5711c2680826d36b34653cfdac27ee8%26destination=wylie%2540mveca.org/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/bCRJStve-I7BdqXUPJFFNAJVFvLtMGF5TgPLewh-is8=452>  |  Help<https://govlinks.ssa.gov/CL0/https:%2F%2Fsubscriberhelp.govdelivery.com%2F/1/010001a0a153fd6a-4bd40291-e2df-44d8-ba95-4216cea5a835-000000/WWQWPWloYtxCClVDm84pTzK_u7ocQxpPz1WZQLcKuys=452>

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