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<p class="MsoPlainText"><span style="font-size:10.5pt">Good morning!<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt;color:red">This is an important message! Please read! Action is required for every MVECA district.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt">The 15L manifest is expected to be extended and there will be a new manifest for the yearend staff reporting when the current<span style="color:#1F497D">
</span>manifest does, finally, close. This will extend the reporting period well into the new fiscal year. You want to capture your staff demographic, employment, and contractor data BEFORE purging any new contracts for the new contract year! So, GUESS WHAT,
you have to run USPEMS/USPEMX to get a file that can be uploaded to the data collector. You do not want to do a SIF collection with the new contract info. Below are specific instructions for creating the needed file. THIS MUST BE DONE PRIOR TO PURGING NEW
CONTACTS!<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt">STAFF EMIS 15L Reporting Update<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt">June, 2015<o:p></o:p></span></p>
<p class="MsoPlainText" align="center" style="text-align:center"><span style="font-size:10.5pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt">Before purging any new contracts for July, 2015<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt"><o:p> </o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt"> Add Long Term Illness (LTI) and Highly Qualified Professional Development (HQPD) in USPS.
<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt">Run USPEMS to create the needed FY15 flat files for staff data submissions<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt">Creates USPEMX.SEQ <o:p>
</o:p></span></p>
<p class="MsoPlainText" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:10.5pt">CI- Staff Demographic (bio) records<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:10.5pt">CK- Staff Employment (job) records<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt">Creates USPEMS_EMISR.SEQ only if the following record types exist<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:10.5pt">CC- Contract Only records<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:10.5pt">CJ- Contractor Staff Employment records<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt">Transfer the output files from the oecn$dta directory to your local drive for archiving<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt"><o:p> </o:p></span></p>
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</v:shape><![endif]--><![if !vml]><span style="mso-ignore:vglayout;position:absolute;z-index:251660288;margin-left:262px;margin-top:36px;width:142px;height:40px"><img width="142" height="40" src="cid:image009.png@01D0A820.BE83E880" v:shapes="Oval_x0020_4"></span><![endif]><!--[if gte vml 1]><v:shape id="Picture_x0020_4" o:spid="_x0000_s1026" type="#_x0000_t75" alt="The files created by USPEMS are written to the oecn$dta directory. Transfer them from that directory to a local directory.
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" v:shapes="Picture_x0020_4"></span><![endif]><span style="font-size:10.5pt"><img width="457" height="323" id="Picture_x0020_2" src="cid:image012.jpg@01D0A820.BE83E880" alt="cid:image012.jpg@01D0A820.BE83E880"></span><span style="font-size:10.5pt"><o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt">Send email to </span>
<a href="mailto:helpfiscal@mveca.org"><span style="font-size:10.5pt">helpfiscal@mveca.org</span></a><span style="font-size:10.5pt"> to let us know that the USPEMX files are available. We will transfer the file(s) to the Other Data Source in the Data Collector.
<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:15.5pt">Once steps 1-4 are completed, do not do a SIF collection for 15L</span></b><span style="font-size:10.5pt">.<span style="color:#1F497D">
</span>Be sure to communicate that to your EMIS Coordinator if they will be doing the collection!<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><b><u><span style="font-size:15.5pt">If updates are needed</span></u></b><span style="font-size:10.5pt"> for any staff member already included in the USPEMX file:<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt">(You will need a user account for the Flat File Editor and the Data Collector. Contact MVECA, if needed)<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt">Reply to the Cherwell email requesting to have your file uploaded to the Flat File Editor (FFE). Changes must be made in the FFE. Once changes are complete, export the file making certain to
select FY15 and reporting period "L". Save the export file to a local drive.<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt">Upload that exported file to the data collector/Other Data Sources.
<o:p></o:p></span></p>
<p class="MsoPlainText" style="margin-left:.5in;text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-size:10.5pt"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.5pt">Process the 15L collection request. Do not select the option for a SIF collections. Submit updated data to ODE.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:10.5pt">Send email to </span><a href="mailto:HELPFISCAL@MVECA.ORG"><span style="font-size:10.5pt">HELPFISCAL@MVECA.ORG</span></a><span style="font-size:10.5pt"> if you need to ADD staff to your 15L staff file.
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Debra M Dinnen<o:p></o:p></p>
<p class="MsoNormal">MVECA<o:p></o:p></p>
<p class="MsoNormal">Financial Software Specialist<o:p></o:p></p>
<p class="MsoNormal">937-767-1468 x3113<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:dinnen@mveca.org">dinnen@mveca.org</a><o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="81" height="26" id="Picture_x0020_1" src="cid:image013.png@01D0A820.BE83E880" alt="MVECA New logo"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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