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<div class="WordSection1">
<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m sorry for this long email; but, please take a few minutes to review changes to the software. An update to the state software was installed on Wednesday evening, 11/1/17. You can read about all of the changes to USPS at this link,
<a href="http://pdf.ssdt.oecn.k12.oh.us/ssdtpdf/USPS_REL1710.PDF">http://pdf.ssdt.oecn.k12.oh.us/ssdtpdf/USPS_REL1710.PDF</a>. Here are the highlights:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">EMIS Related<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>MASCHG/MASEMIS – can now clear any one or all of the EMIS Contract Info fields<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>MASCHG/MASINC – Added Principal Years of Experience<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>USPEMS/PERDET and USPEMX - Added Principal Years of Experience<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>USPLOAD/EMPLOAD - Added Principal Years of Experience<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>USPSCN/DEMSCN - Added Principal Years of Experience<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">NEWCNT<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.3pt;text-indent:-.25in;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>When using the clear function in NEWCNT/MAINT; the retire_hours field will NOT be cleared.
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:38.3pt;text-indent:-.25in;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The options to clear EMIS fields at NEWCNT/PURGE were removed. It’s suggested to run MASCHG/MASEMIS before building new contracts, if needed.<o:p></o:p></p>
<p class="MsoNormal" style="margin-left:20.3pt"><img border="0" width="920" height="304" id="Picture_x0020_2" src="cid:image004.jpg@01D35702.44B833B0"><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:20.3pt"><o:p> </o:p></p>
<p class="MsoNormal">RETIRE<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>SERSMONTH will now have a sequence number for the PayrollCd Monthend reports. Added for special pays run after SERSMONTH was already executed as ACTUAL. (Prior to this change, the previous report was overwritten if SERSMONTH
was executed again as ACTUAL.)<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Added MTD and FTD retire hours to SERSMONTH.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Added begin and end dates to SERSREG for Refund of Deductions<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Allows up to 20 pay cycles on SERSREG<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>FATAL errors changed to INFORM to allow tape file to be created for 01 earning codes (REG pay types with position type “R”, “T” or blank) for the days and hours on SERSERR.TXT. Days and hours will require an update in eSERS when
you receive this INFORM error. <o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Small earning amounts will auto-populate retire hours with a 1 if there is 1 day and no hours reported for earning codes 01 or 02 on SERSREG.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6;text-autospace:none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>This next change description is directly from the release notes.
<span style="font-size:10.0pt;font-family:"Times New Roman",serif">“Many districts were having to make modifications in eSERS to handle dock and MIS pay types with negative amounts. Dock and MIS pays were appearing as adjustments(either 51 or 52). SERS has
agreed to allow dock and negative MIS pays to appear with the 01 and 02 earning codes. It appears that most dock and MIS pays are for the current period. Therefore, all dock and MIS pays will now be included in the 01/02 earning code for eSERS. This corrects
the problem with having to modify the days and hours in eSERS. SERS is requesting that if a dock or MIS pay is not for the current pay that is being processed, the district should go into eSERS an adjust the amount, days and hours for the 01/02 earning code
and then create an adjustment record for the correct begin/end dates of the adjustment.”
</span><span style="font-size:10.0pt">This will cut down on the number of times that you have to submit the payroll file and the adjustment file.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>POF pay types with negative amounts will on have earnings code 54<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Earning codes 53 and 54 will not show days or hours for voided checks; but, earnings codes 51 and 52 will show days and hours<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">OTHER<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo8"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>QRTRPT 941 line numbers updated to the current 941. Line 11 is now line 13<o:p></o:p></p>
<p class="Default" style="margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo8">
<![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Added Health Reimbursement field to FEDERAL deduction record and W2PROC- NEW FIELD required for W2 to comply with the federal specifications for electronic filing.
This is how the W2 instructions define this new field</span><span style="font-family:"Calibri",sans-serif">, “</span><b><span style="font-size:10.0pt">New box 12 Code FF.
</span></b><span style="font-size:10.0pt">A new box 12 Code FF has been added to report the total amount of permitted benefits under a qualified small employer health reimbursement arrangement (QSEHRA). These new QSEHRAs allow eligible employers to pay or reimburse
medical care expenses of eligible employees after the employees provide proof of coverage. The maximum reimbursement for an eligible employee under a QSEHRA is $4,950 ($10,000 if it also provides reimbursements for family members), before indexing for inflation.
For more information, see the 21st Century Cures Act, Public Law 114–255, Division C, Section 18001.”</span>
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Values added to this field will be reported in Box 12 with a code of FF. <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">There were no updates to USAS or EIS.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Send your questions to <a href="mailto:helpfiscal@mveca.org">
helpfiscal@mveca.org</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Melissa & Deb<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">MVECA<o:p></o:p></p>
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