[Mail_treas] SERS Program Software Update

Mon Apr 3 08:59:53 EDT 2017

Hello,

I just installed a new update for the USPS software, specifically making changes to the SERSREG and SERSMONTH reporting. Please pay close attention to the following note. Also, please read over the additional notes regarding the software changes:

NOTE: If you have run SERSREG in preliminary for this pay and not as a final (ACTUAL) run yet, then you will want to run it as a preliminary run again and look over the reports. If you have not run SERSREG yet or have run it in Actual, then you will not need to run SERSREG again.

The following changes have been made:

  *   RETIRE/SERSREG/SERSDET - Include dock amounts in with 01 or 02 earning code
Many districts were having to make modifications in eSERS to handle DCK and MIS pay types with negative amounts.  Dock and MIS pays were appearing as adjustments(either 51 or 52).

SERS has agreed to allow dock and negative MIS pays to appear with the 01 and 02 earning codes.  It appears that most dock and MIS pays are for the current period.  Therefore, all dock and MIS pays will now be included in the 01/02 earning code for eSERS.  This corrects the problem with having to modify the days and hours in eSERS.

***  IMPORTANT NOTE ***
SERS is requesting that if a dock (DCK) or miscellaneous (MIS) negative pay is not for the current pay that is being processed, the district should go into eSERS and adjust the amount, days and hours for the 01/02 earning code and then create an adjustment record for the correct begin/end dates of the adjustment.

  *   RETIRE/SERSREG:  Tape count was incorrect on the header
It was discovered that if the earnings amount was very, very small (like .01 cents or under $1), then it was creating an adjustment record and saying that no retirement money was withheld for that adjustment earning code.  SERS states that if there isn't an amount in the retirement amount, then the record is not to be on the tape file.  This caused the record with no retirement withheld to not be included on the adjustment tape file.  This caused a problem with the tape count in the header record to be higher than the number of detail records written.  The program has been modified that if the earning amount is less than a -$1 (retirement contribution is less than -.10, then we will not create an adjustment for this, but instead the program will add the amount to the earning code it would have.  This also helps eliminate a lot of unnecessary adjustments to be written to the adjustment file.

Also, if the only earnings the employee has also does not have retirement withheld, then an INFORM error message will appear on SERSERR.TXT stating WARN: ** Cannot process.  No retirement withheld for employee. Notify SERS. **  This cannot be on the tape file, because SERS does not accept earnings with no retirement withheld.

  *   RETIRE/SERSREG/SERSDET:  Sometimes hours showing 0 for REG and SUPP earning codes
It was discovered that for small earning amounts the hours were sometimes showing 0, but the days would show 1.  The hours should at least show 1 for earning codes 01 and 02.  This is because earning codes 01 and 02 must have both days and hours.  SERSREG  has been modified so that at least 1 hour will be show for earning codes 01 and 02.

  *   RETIRE/SERSREG/SERSERR:  Fatal message for BEGIN/END dates not found in screen is giving the wrong empid and employee name
It was discovered that the FATAL message "FATAL:  BEGIN/END dates not found on screen for 99/99/9999 and 99/99/9999" was giving the wrong employee id and employee name.  This has been fixed and the correct employee id and name will now print correctly for this error message.

  *   RETIRE/SERSREG/SERSDET - POF with negative earnings are going to 01 earning code and should be 54
For a stretch employee SERSREG has been modified that a POF or LPA with negative earnings will go to earning code 54.  Negative earnings cannot go to earning code 01 and gives an error.  This has been corrected so both POF's and LPA's with negatives earnings for a stretch paid employee will now go to earning code 54.  For a non-stretch employee the POF and LPA amounts will go to earning code 01 or 02 depending on the JOBSCN position type.

  *   RETIRE/SERSREG/SERSDET - Pickup amount sometimes appearing as an adjustment code
A district was having an issue where an SERS pickup employee was showing one pay with the pickup amount as a code 51 and then the next pay it was showing in with the 01 earning code on SERSDET and tape file.

It was determined that the 400 records were not always picking up the deduction by job correctly.  This was only happening when the 400 job 00 record was the first record read, not the 400 job xx was read first.  This would be a rare occurrence.  The problem has been corrected.

·         RETIRE/SERSREG/SERSDET -  Report wasn't created when a voided check was found

A district reported a problem where they could not get their special pay to show on the SERSDET report.  On the SERSERR report it had 1 message for stating: "Inform: Voided check".  It was discovered that there was a programming bug for the voided check and therefore didn't process any employees after the voided check.  This has been corrected.

·         RETIRE/SERSMONTH:  Add mtd and ftd retire hours to report

It was requested that the month-to-date retire hours and the fiscal-to-date retire hours be added to the SERSMONTH report.  Both the mtd and ftd retire hours were added.

·         RETIRE/SERSMONTH:  Add sequence number to SERSMONTH in PayrollCD

A sequence number will be included any time SERSMONTH is run as Actual (Clear SERS MTH accumulators = "Y").  This was added in case a special pay had to be run for the end of the month and SERSMONTH was already run in actual.  Prior to this change the first report for SERSMONTH would have been deleted and overwritten by any subsequent SERSMONTH reports.  This has been corrected.  SERSMONTH will be called SERSMONTH_1, SERSMONTH_2, etc and can be found under 99_MTHEND.

Let me know if you have any questions.

Thanks,

Melissa Galliger
Fiscal Software Specialist
galliger at mveca.org
937-767-1468 ext 3123

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