[Mail_treas] SERS Reporting Updates

[Melissa Galliger]

Hello,

I have more useful information regarding the new SERS reporting.

When you create your SERSDET.TXT report, you will notice that each pay type is assigned a Payroll Earning Code. Earning Codes 01 - 04 appear on the SERS output tape file and Adjustment Earning Codes 51 - 54 appear on the separate SERS Adjustment output tape file. Please see the boxes below that describes each Payroll Earning Code:

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Please use the green box as your guide when checking for days and hours on the SERSDET.TXT report. If you find that the Earning Codes are incorrect, the only place to make that correction is through eSERS, once you upload the file.

The best method to make sure the SERS hours and days are correct is to carefully review the FUTPAY or CURPAY reports to verify the hours are correct and the PAYRPT report (at the top of each employees record under SERS DAYS) to verify the days are correct before completing the payroll process.

Once you have completed the payroll and began RETIRE/SERS, many of you have noticed errors on the SERSERR.TXT report that needed corrected before you could create your tape file. Sometimes the errors are INFORM messages (ex: INFORM: Service days will need to be adjusted on eSERS, ATDSCN or the calendar OR:  INFORM: Service hours will need to be adjusted on eSERS or ATDSCN). That prompted many of you to make an adjustment to the SERSDET.TXT report using the ATDSCN (ex: AD RE (using the payroll date) to adjust the days or AD RH (using the payroll date) to adjust the hours), but the INFORM messages do not go away. IMPORTANT: If you were not able to adjust the days or hours on the SERSDET.TXT report, you should use this error page to remind you to make the adjustments in eSERS, once you upload the file.

I have tested a few options when docking an employees pay to see what method gives the least amount of SERS errors while running payroll. I have found that if you enter the dock first starting at the ATDSCN and set it to post to FUTURE (using CTRL F6). Go through the whole process of entering the days or hours or both in the attendance screen (using positive amounts for days and hours) and it will automatically post to FUTURE once you press enter, then press F8 to return to ATDSCN. You will receive minimal INFORM messages using this process.

You can achieve this same result if you upload your spreadsheet and answer COLUMN U: "Y". Then, when you run USPIMPORT you should answer "F" to Post to UPDCAL Future.

We will plan to send out more information as it is available and even have a WebEx once everything starts to come into place. Let me know if you have any questions.

Thanks,

Melissa Galliger
Fiscal Software Specialist
galliger at mveca.org<mailto:galliger at mveca.org>
937-767-1468 ext 3123
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