[Mail_treas] IMPORTANT - SERS per pay reporting

[Melissa Galliger]

Hello,

Beginning February 1st, you will begin processing SERS contributions on a per pay basis and no longer at month-end. It will, also, be your responsibility to upload this information to SERS. MVECA will no longer be submitting this information on the districts behalf.   We will be sending the January file by the 15th of February for you.

Please visit this website to make sure you can successfully login: http://ohsers.org/employer-login.

A new software release must be installed before any February payrolls can be started. You should complete SERSREG for the month of January as soon as possible after your final January payroll so the new release can be installed.  We will send out new SERSREG instructions when they are available.

***Do not start a February Payroll until you hear from us regarding the new release installation***

Starting in February, you will run the new SERSREG for each pay and create the file.  You will wait to upload the new per pay SERS files to eSERS once SERS gives the go-ahead (probably by the end of February). Watch for SERS communication for further instructions.

IMPORTANT:

*        Set up of the district Pay Cycle Schedule on eSERS is necessary before the first pay in February (the old pay schedules are being deleted from eSERS on January 16th and the new schedule can be entered into eSERS starting January 17th)

*        Please use Internet Explorer for eSERS (Firefox and Chrome are not compatible with eSERS)

Pay Schedule Instructions:

*        If you have only one payroll each pay date for your district (you do not use the "Additions" option of INICAL), then you should have only 1 payroll cycle schedule on eSERS. If you have more than one payroll each pay date (you do use the "Additions" option in INICAL), then you need to have a Payroll Cycle Schedule setup for each additional payroll you run.

*         The payroll begin date is the first pay date of your first payroll this school year.

*        The payroll end date is NOT the end date of the first payroll. The payroll end date is a date in the future (up to 13 months from the first begin date). For example, the payroll end date could easily be set to 6/30/2017. Then next December you can extend this end date to 6/30/2018 and do this each year. This will allow you to use the same payroll cycle schedule indefinitely.

*        After you have entered the pay schedule information you will need to SAVE it.

*        Then, Populate your pay cycle schedule information.

*        After you populate your pay cycle schedule in eSERS, but before you CONFIRM/SAVE, make sure all the dates are correct. After you CONFIRM/SAVE, you will not be able to make any changes to the schedule. You will need to contact SERS to update.

We hope for a smooth transition!

Thanks,

Melissa Galliger
Fiscal Software Specialist
galliger at mveca.org<mailto:galliger at mveca.org>
937-767-1468 ext 3123
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