[Mail_treas] SERSREG tape file deadline is tomorrow and Release notes for software update

[Melissa Galliger]

Hello,

I would like to remind everyone that the deadline to run the tape file for the January SERSREG is tomorrow, Friday, January 27th. We will be installing the software update over the weekend. On Monday morning, after we give you the "all clear", you can run CHKUPD for your February payroll.

Please click here<http://pdf.ssdt.oecn.k12.oh.us/ssdtpdf/USPS_REL1701.PDF> for the release notes describing the SERS new per pay reporting.

When you run SERSREG starting in February, it will produce SERSREG.TXT and SERSDET.TXT. The SERSDET.TXT is the detail report needed by SERS broken down by earning codes for each employee (This report will show voids and unvoids). If you have any warnings or errors, it will produce SERSERR.TXT. Once you have verified the information on your reports and you do not have any fatal errors, you can run a final SERSREG by saying "Y" to the prompt to produce the SERS output tape file(s) (the tape file will create as long as there are no fatal errors). It will produce SERSccyymmdd##.SEQ. This is the file you will upload to eSERS. If there are any adjustments, it will produce SERSccyymmdd##A.SEQ. SERS is requesting that the user review the information for all adjustments to ensure that the correct period begin and end dates, along with days and hours (if needed) are correct.

You will notice that the SERSREG.TXT report no longer provides FYTD totals, this is now listed on the SERSMONTH report. Please note that running the SERSMONTH report is **MANDATORY** at the end of each month.

IMPORTANT: Any voids from pays before going to SERS "per pay" reporting will not be picked up on SERSREG. These voided pay checks will need to be reported to SERS by calling them.

Thanks,

Melissa Galliger
Fiscal Software Specialist
galliger at mveca.org<mailto:galliger at mveca.org>
937-767-1468 ext 3123
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