[Mail_treas] Supplemental payments and eSERS

[Melissa Galliger]

Hello,

Some districts are encountering problems as they pay their coaches and other supplementals. When these types of employees are paid through FUTURE pay and CURRENT pay, their pay type is showing up as an "ACC" pay type, when it should be a "REG" pay type.

I have researched a few of these types of problems for some districts, and it appears that everyone sets up and pays their supplemental jobs a little differently. I will show you what has worked for a few of the districts so you can give it a try.

The important thing is to not proceed with the payroll if you are seeing "ACC" Accrued wages for an employees pay that you know should be "REG" regular pay. You can check your Supplemental payments right away when you run the PAYSUM report. You will notice this employee has wages listed under the Accrued Wages Column, but it should be under the Reg Pay Column:

[cid:image004.jpg at 01D2A867.5A96B610]
**other employees with regular jobs will be listed on this report with regular and accrued wages**

Then, once these employees are listed on the SERSDET report, the "ACC" pay type is listed with a "04" Stretch Pay type code and it will not allow you to give that person any service retirement days or hours. These pay types should be listed on the SERSDET report as a "REG" pay type with a "02" Supplemental Pay type code, which will allow you to give that employee service retirement days and hours.

As far as I know, the only way to fix it after payroll is to upload your .seq file into the eSERS site and change the Supplemental payment from a "04" to a "02" and give that employee service days and hours.

Here are some examples of instructions that I have sent some districts regarding their supplemental payments that I tried in a Demo:

[cid:image006.jpg at 01D2A867.5A96B610]


Here is an example of a supplemental job and how to add it into FUT or CUR pay:

[cid:image009.jpg at 01D2A867.5A96B610]


If you are having this problem and your supplemental jobs are not like the example, we can try it out in a Demo to find the best way to pay it.

Let me know if you have any questions.

Thanks,

Melissa Galliger
Fiscal Software Specialist
galliger at mveca.org
937-767-1468 ext 3123
[cid:image001.png at 01D2A861.7A7C0D50]



-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://listserv.mveca.org/pipermail/mail_treas/attachments/20170329/66b60fb9/attachment.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 7502 bytes
Desc: image001.png
URL: <http://listserv.mveca.org/pipermail/mail_treas/attachments/20170329/66b60fb9/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image004.jpg
Type: image/jpeg
Size: 52647 bytes
Desc: image004.jpg
URL: <http://listserv.mveca.org/pipermail/mail_treas/attachments/20170329/66b60fb9/attachment.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image006.jpg
Type: image/jpeg
Size: 32872 bytes
Desc: image006.jpg
URL: <http://listserv.mveca.org/pipermail/mail_treas/attachments/20170329/66b60fb9/attachment-0001.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image009.jpg
Type: image/jpeg
Size: 109444 bytes
Desc: image009.jpg
URL: <http://listserv.mveca.org/pipermail/mail_treas/attachments/20170329/66b60fb9/attachment-0002.jpg>