[Mail_treas] MVECA0 User Account Verification

[Brian Hoehner]

Nicole,

I have to wait until tomorrow to delete SP_DBULL.  Her account is used on a batch job already scheduled for tonight.  I have changed the batch job to use your login but it won’t be effective until tomorrow.

The following accounts have been deleted:
                SP_AGUTSHALL
                SP_ATIPLER
                SP_BKENERLY
                SP_CFARNBAUG
                SP_CMUENCHAU
                SP_CMURPHY
                SP_CRUCKER
                SP_CSPRINGS
                SP_CWHITE
                SP_DMILLER
                SP_ESHIRK
                SP_GHUMPHREY
                SP_GNEWLAND
                SP_GRAY
                SP_JAILLS
                SP_JCOLVIN
                SP_KCOLLINS
                SP_KCOLLINSW
                SP_KHARMMAN
                SP_KMCGEE
                SP_KSPROLES
                SP_LBALDWIN
                SP_LROMANYSZ
                SP_MMORGRET
                SP_RONEAL
                SP_RSWANSON
                SP_RWATTS
                SP_SBURY
                SP_SGLOVER
                SP_SJONES
                SP_SWARREN
                SP_TBAILEY
                SP_TMAYABB
                SP_TROLLIINS
                SP_TTATMAN


Thanks,
Brian


From: Cottrell, Nicole <cottrellnl at scsdoh.org>
Sent: Friday, April 5, 2019 11:13 AM
To: Brian Hoehner <hoehner at mveca.org>
Cc: Mail Treas <mail_treas at listserv.mveca.org>; Fiscal <Fiscal at mveca.org>
Subject: Re: [Mail_treas] MVECA0 User Account Verification

Attached are the changes.  I have heard that it is not enough for the auditors to have accounts marked inactive (*) still included on the report and those accounts should be deleted.  I have marked all the accounts that need to be deleted.

Thanks
Nicole Cottrell, CPA
Treasurer/CFO
Springfield City School District
937-505-2825
cottrellnl at scsdoh.org<mailto:cottrellnl at scsdoh.org>
www.scsdoh.org<http://www.scsdoh.org>


On Fri, Mar 29, 2019 at 7:01 AM Brian Hoehner <hoehner at mveca.org<mailto:hoehner at mveca.org>> wrote:
Good morning!

It's that time of year again - time to verify the MVECA0 user accounts for your district.  This is a required item by our SOC1 Audit.

Many of you did this in December as part of your year-end checklist.  We appreciate that and you can ignore this request.

The list is in your districts Fiscweb/MVECA-Info area, the report name is USER_ACCOUNTS.PDF.  The report will list each user account your district has.  If the username listed has an '*' before it, the account is disabled.

The areas to look at are

I_LASTLOGIN - this is the last time the account had an interactive login, like using Reflections

N_LASTLOGIN - this is the last time the account had a Network login.  Network logins are things like using the Web apps (USASWEB and USPSWEB), EMIS reports,  MonthlyCD and PayrollCD and FiscWEB reports.

P_PWDDATE - This is the date that the password was last changed.

Accounts that have dates for all three of these fields older than 180 days or say None are not being used and are candidates to be deleted.  I've gone through and disabled any account that has not been used within the last 180 days (all 3 of the above areas either older than 180 days or never updated).

Also please look at the Identifiers listed.  Those control what areas the account has access to.  If any changes are needed please let us know.

I need an email from each district with either changes that are needed or a message saying that the report has been reviewed and no changes are needed.  If you can have those to me by April 8, 2019 I would appreciate it.  I will follow up with districts that I don't hear back from by the 8th.

Please let me know if you have any questions.


Thanks,
Brian Hoehner
Director of Operations
Miami Valley Educational Computer Association (MVECA)
937-767-1468 x3119

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