[Mail_treas] MVECA0 User Account Verification

[Cottrell, Nicole]

Attached are the changes.  I have heard that it is not enough for the
auditors to have accounts marked inactive (*) still included on the report
and those accounts should be deleted.  I have marked all the accounts that
need to be deleted.

Thanks
Nicole Cottrell, CPA
Treasurer/CFO
Springfield City School District
937-505-2825
cottrellnl at scsdoh.org
www.scsdoh.org


On Fri, Mar 29, 2019 at 7:01 AM Brian Hoehner <hoehner at mveca.org> wrote:

> Good morning!
>
> It's that time of year again - time to verify the MVECA0 user accounts for
> your district.  This is a required item by our SOC1 Audit.
>
> Many of you did this in December as part of your year-end checklist.  We
> appreciate that and you can ignore this request.
>
> The list is in your districts Fiscweb/MVECA-Info area, the report name is
> USER_ACCOUNTS.PDF.  The report will list each user account your district
> has.  If the username listed has an '*' before it, the account is disabled.
>
> The areas to look at are
>
> I_LASTLOGIN - this is the last time the account had an interactive login,
> like using Reflections
>
> N_LASTLOGIN - this is the last time the account had a Network login.
> Network logins are things like using the Web apps (USASWEB and USPSWEB),
> EMIS reports,  MonthlyCD and PayrollCD and FiscWEB reports.
>
> P_PWDDATE - This is the date that the password was last changed.
>
> Accounts that have dates for all three of these fields older than 180 days
> or say None are not being used and are candidates to be deleted.  I've gone
> through and disabled any account that has not been used within the last 180
> days (all 3 of the above areas either older than 180 days or never updated).
>
> Also please look at the Identifiers listed.  Those control what areas the
> account has access to.  If any changes are needed please let us know.
>
> I need an email from each district with either changes that are needed or
> a message saying that the report has been reviewed and no changes are
> needed.  If you can have those to me by April 8, 2019 I would appreciate
> it.  I will follow up with districts that I don't hear back from by the 8th.
>
> Please let me know if you have any questions.
>
>
> Thanks,
> Brian Hoehner
> Director of Operations
> Miami Valley Educational Computer Association (MVECA)
> 937-767-1468 x3119
>
> [cid:image001.jpg at 01CE981F.38D95B60]
>
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