[Mail_treas] Suppress Additional Withholdings Federal and State for Special Pay if needed

[Marcia Wylie]

Good Afternoon All,

There was an issue with a district that ran a special pay.  There wasn't enough in the supplemental payments to collect the additional withholdings from Federal tax.
This caused an adjustment and the additional withholding processed twice on the regular pay.
This error is typically generated when you initialize your payroll, but when you are running a special pay the error report is not created, so the district was not alerted that the adjustment was going to process in the next pay.

We have created a workaround report that will take care of this issue.
It is our version of suppressing additional withholdings that was available in Classic.

Attached is a json file to import into Report Manager.  It is set up to generate a spreadsheet with the proper headers for a mass load.
Please do the following to Mass Load a "0" in the additional withholding field on the 001 and 002 if you want both cleared.


  1.  Run the Payroll Item Suppress Additional Withhold Report.
  2.  Move the additional withholding header to a blank column and then populate the column with 0
  3.  Remove the additional withholding header from the column with the amount you want to load back in later
  4.  Save the spreadsheet as a .csv
  5.   Go to Utilities/Mass Load
  6.  Importable Entity is:  Payroll Item
  7.  Run your special pay to completion
  8.  On the additional withholding spreadsheet, move the additional withholding header back to the column with the amounts you want to load.
  9.  Delete the column with the 0's
  10. Time to Mass Load the additional withholdings back into your payroll items.
  11. Go to Utilities/Mass Load
  12. Importable Entity is:  Payroll Item

Please double check to make sure the additional withholdings are cleared and then check them again to make sure they loaded properly.  You can view these from CORE/PAYROLL ITEMS/FEDERAL.
Also look at the State grid if you are clearing additional withholdings for 002 Ohio State Tax.
There is a header in each of these grids called Additional Withholding.

If you have any questions please send an email to helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>

Thank you,
Marcia and Ashley


Marcia Wylie
Fiscal Software Support
MVECA
888 Dayton Street, Suite 102
Yellow Springs, OH 45387
937-767-1468  ext. 3123
Email:  helpfiscal at mveca.org
[http://www.mveca.org/images/logo.gif]<http://www.mveca.org/>  [i] <https://www.linkedin.com/company-beta/3947840/>
Not-for-profit Technology Services for Education and Local Governments

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