[Mveca_usas] update

[Deb Dinnen]

Good Monday Morning!


1.        ME- I'm on vacation starting at 11:30 on Wednesday through Monday the 7th.  I'll be back on Tuesday the 8th.   Be sure to write fiscal at mveca.org<mailto:fiscal at mveca.org> or add a Unicenter ServiceDesk request if you have any issues.



2.       14H reporting-  I know this is complicated.  I hope this will simplify it for you:



*         As in prior years, you have an option to do the EMIS steps before closing fiscal yearend OR you can do it from your fiscal yearend backup by typing 4502HIST at the menu (see the final steps of the 14H checklist attached).



*         There will be 2 manifests in the Data Collector for 14H reporting.  The current manifest expires on 8/20.  You must report the district/building (USAEMSDB), cash, receipts, expenditures, and OPUs before 8/20.  The cash, receipts, expenditures and OPUs are collected by the SIF agent, either from LIVE or from history.   You must run USAEMSDB to update your building/district information and then run USAEMS to  get a flat file to transfer to the Data Collector (DC) for the district/building elements (again, from either LIVE or 4502HIST).


*         The Cash Reconciliation, Federal Assistance Summary and Detail, Civil Proceedings and Capital Assets are optional for this manifest.  A new manifest will be published in late August for these Miscellaneous elements.   It will be the 14H Supplemental Non-LRC manifest that will expire on 9/30/14.


EMIS Element

Required for 14H manifest expiring 8/20?
Y=Required, O=Optional
N=Not Collected

Required for 14H Supplemental Non-LRC manifest expiring 9/30/14?
Y=Required, O=Optional
N=Not Collected

SIF or
USAEMS or file from the Flat File Editor = Flat File (FF)

CASH

Y

N

SIF

EXPENDITURE

Y

N

SIF

RECEIPT

Y

N

SIF

OPU

Y

N

SIF

District/Building (USAEMSDB)

Y

N

FF

Cash and Fund Balance Reconciliation
(USAEMSEDT)

O

Y

FF

Schedule of Federal Assistance Summary and Detail
(USAEMSEDT)

O

Y

FF

Civil Proceedings
(USAEMSEDT)

O

Y

FF

Capital Assets
(EISEMS or FFE)

O

Y

FF



Please refer to the attached presentation for detailed reporting instructions.  Here is the link to the recording of the 14H webex:  https://shareohio.webex.com/shareohio/lsr.php?RCID=966e463f66e94dfa8832b8f8c937533f.

Happy New Fiscal Year!

Deb


Debra M Dinnen
MVECA
Financial Software Specialist
937-767-1468 x3113
dinnen at mveca.org<mailto:dinnen at mveca.org>
[cid:image003.png at 01CF9459.84C0ECF0]

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