[Mveca_usps] October, 2017 Software Release

[Debra Dinnen]

Hello,

I'm sorry for this long email; but, please take a few minutes to review changes to the software.  An update to the state software was installed on Wednesday evening, 11/1/17.  You can read about all of the changes to USPS at this link, http://pdf.ssdt.oecn.k12.oh.us/ssdtpdf/USPS_REL1710.PDF.  Here are the highlights:

EMIS Related

*        MASCHG/MASEMIS - can now clear any one or all of the EMIS Contract Info fields

*        MASCHG/MASINC - Added Principal Years of Experience

*        USPEMS/PERDET and USPEMX - Added Principal Years of Experience

*        USPLOAD/EMPLOAD - Added Principal Years of Experience

*        USPSCN/DEMSCN - Added Principal Years of Experience

NEWCNT

*        When using the clear function in NEWCNT/MAINT; the retire_hours field will NOT be cleared.

*        The options to clear EMIS fields at NEWCNT/PURGE were removed.  It's suggested to run MASCHG/MASEMIS before building new contracts, if needed.
[cid:image004.jpg at 01D35702.44B833B0]

RETIRE

*        SERSMONTH will now have a sequence number for the PayrollCd Monthend reports.  Added for special pays run after SERSMONTH was already executed as ACTUAL. (Prior to this change, the previous report was overwritten if SERSMONTH was executed again as ACTUAL.)

*        Added MTD and FTD retire hours to SERSMONTH.

*        Added begin and end dates to SERSREG for Refund of Deductions

*        Allows up to 20 pay cycles on SERSREG

*        FATAL errors changed to INFORM to allow tape file to be created for 01 earning codes (REG pay types with position type "R", "T" or blank) for the days and hours on SERSERR.TXT.  Days and hours will require an update in eSERS when you receive this INFORM error.

*        Small earning amounts will auto-populate retire hours with a 1 if there is 1 day and no hours reported for earning codes 01 or 02 on SERSREG.

*        This next change description is directly from the release notes.  "Many districts were having to make modifications in eSERS to handle dock and MIS pay types with negative amounts. Dock and MIS pays were appearing as adjustments(either 51 or 52).  SERS has agreed to allow dock and negative MIS pays to appear with the 01 and 02 earning codes. It appears that most dock and MIS pays are for the current period. Therefore, all dock and MIS pays will now be included in the 01/02 earning code for eSERS. This corrects the problem with having to modify the days and hours in eSERS. SERS is requesting that if a dock or MIS pay is not for the current pay that is being processed, the district should go into eSERS an adjust the amount, days and hours for the 01/02 earning code and then create an adjustment record for the correct begin/end dates of the adjustment." This will cut down on the number of times that you have to submit the payroll file and the adjustment file.

*        POF pay types with negative amounts will on have earnings code 54

*        Earning codes 53 and 54 will not show days or hours for voided checks; but, earnings codes 51 and 52 will show days and hours

*

OTHER

*        QRTRPT 941 line numbers updated to the current 941.  Line 11 is now line 13

*        Added Health Reimbursement field to FEDERAL deduction record and W2PROC- NEW FIELD required for W2 to comply with the federal specifications for electronic filing.  This is how the W2 instructions define this new field, "New box 12 Code FF. A new box 12 Code FF has been added to report the total amount of permitted benefits under a qualified small employer health reimbursement arrangement (QSEHRA). These new QSEHRAs allow eligible employers to pay or reimburse medical care expenses of eligible employees after the employees provide proof of coverage. The maximum reimbursement for an eligible employee under a QSEHRA is $4,950 ($10,000 if it also provides reimbursements for family members), before indexing for inflation. For more information, see the 21st Century Cures Act, Public Law 114-255, Division C, Section 18001." Values added to this field will be reported in Box 12 with a code of FF.

There were no updates to USAS or EIS.

Send your questions to helpfiscal at mveca.org<mailto:helpfiscal at mveca.org>.

Thank you!

Melissa & Deb

MVECA
Financial Software Specialist
937-767-1468
[MVECA New logo]

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