[Mail_treas] Fwd: [NAPLS All District] Internal posting - Fiscal Specialist

[Rebecca Jenkins]

Please see job posting below.



Fiscal Specialist *Apply Online*
<https://www.applitrack.com/napls/OnlineApp/JobPostings/View.asp?AppliTrackJobId=1011>
Category: *Secretarial/Clerical*
Date Posted: *6/21/2021*
Location: *Administration Office*

The Fiscal Specialist will be part of the Treasurer's office and will be
responsible for tasks as described below.

*PERFORMANCE RESPONSIBILITIES:*

   1. Verifies and helps establish appropriations accounts.
   2. Provides information and answers questions concerning software
   applications regarding budgetary issues.
   3. Works on special cost studies and other projects relating to
   financial information as assigned.
   4. Converts district requisitions daily, prints purchase orders, and
   distributes all copies of purchase orders after administrative review.
   5. Matches invoices with purchase orders, verifies extensions,
   reconciles credit card statement with detail documentation, reviews petty
   cash checking replenishments packets, and processes accounts payable checks
   including memo checks.
   6. Reviews accounts payable warrants with invoices for accuracy prior to
   mailing out checks to vendors and files verified warrant packets.
   7. Maintains accountability over blanket purchase orders, outstanding
   purchase orders, and multiple invoice purchase orders to ensure no double
   payments to vendors.
   8. Processes employee reimbursements in a timely and efficient manner.
   9. Maintains control over check and purchase order processing and
   mailing to vendors.
   10. Verifies and maintains accurate vendor number files for district and
   building use in purchase order processing.
   11. Collects and maintains vendor W-9 forms including TIN's for 1099
   forms, processes and mails 1099's at year-end.
   12. Communicates with vendors on district policies on purchase orders
   and partial purchase order payments.
   13. Maintains trouble payment files and vendor correspondence file.
   14. Handles vendor phone calls on payment inquiries.
   15. Communicates with buildings/departments regarding verifications for
   release of purchase orders for payment.
   16. Maintains student activity funds, budgets, and purpose statements,
   and other applicable documentation.
   17. Communicates with district support organizations as necessary,
   maintains and updates current listing of district support organization
   leadership, and collects each organization's documentation as required by
   board policy.
   18. Assists in charging building/department budgets for central office
   copier charges.
   19.  Assists accountant with fixed asset accounting.
   20. Coordinates all activities pertaining to annual microfilming or CD
   Rom copying of treasurer's office records and any related procedures.
   21. Assists accountant with internal controls and audit.
   22. Maintains control over district postage meter to ensure an
   appropriate balance is maintained and to deter abuse. Processes postage
   charges to buildings and departments in a timely manner.
   23. Prepares daily receipts for posting and then deposits funds daily
   with depository, including managing night depository arrangements as the
   need arises from time to time.
   24. Orders and maintains banking supplies for all district buildings and
   departments.
   25. Coordinates the annual distribution and collection of the cash banks
   from athletic and food service departments, as well as the ordering of cash
   banks with the district depository when needed.
   26. Acts as liaison with auxiliary schools to ensure compliance and
   accuracy of money received and expended by processing requisitions;
   tracking revenues, expenditures, and remaining balances; and communicating
   with schools on a monthly basis.
   27. Works closely with other department personnel in the invoice
   processing procedure. Posts Accounts Receivable checks, sends out past due
   notices, and other duties associated with Accounts Receivable.
   28. Works with other department personnel to process payments for fringe
   benefits.
   29. Ensures that all posting for expenses and revenue have been made by
   month end. Assists in preparing month end closing.
   30. Places copy paper orders as needed and charges appropriate building
   accounts for paper received. Also, receives all copy paper invoices and
   prepares them for payment.
   31. Processes budgetary account modifications/transfers as requested by
   various buildings and departments.
   32. Assists in charging building/department budgets for field trip
   charges and other inter-district budget account charges.
   33. Assists in training district personnel in budgetary, purchasing,
   accounting procedures; policies and procedures; and electronic applications.
   34. Other duties as assigned by the Chief Financial Officer/Treasurer or
   her/his designee.


*MINIMUM REQUIREMENTS: *

   1. Associate degree in Finance, Accounting or related field.
   2. 3 years experience in finance, accounting ideally in a school setting
   or related field
   3. Intermediate or above skills in Microsoft Office Word and Excel


Salary range: $47,500-$62,500
260 days/year

*The Board of Education does not discriminate on the basis of race, color,
national origin, sex (including sexual orientation and transgender
identity), disability, age, religion, military status ancestry, genetic
information (collectively, "Protected Classes"), or any other legally
protected category, in its programs and activities, including employment
opportunities.*

-- 

*Agnes Pawlicki*
Human Resources Specialist
New Albany-Plain Local Schools
*(614) 413-7104 office *
*(614) 342-0574 mobile*

*pawlicki.1 at napls.us <pawlicki.1 at napls.us> *


*Our Purpose:  To create a culture of accountability that achieves the best
academic and developmental outcomes for each student.*



------------------------------
This email was sent from New Albany-Plain Local Schools.


-- 
Becky Jenkins
Treasurer/CFO
New Albany-Plain Local Schools
55 North High Street
New Albany OH 43054
614-855-2040

*Our Purpose:  To create a culture of accountability that achieves the best
academic and developmental outcomes for each student.*

-- 

This email was sent from New Albany-Plain Local Schools.
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