[DistrictEmisCoordinators] FW: EMIS Newsflash – June 10, 2024

Mon Jun 10 09:20:44 EDT 2024

FYI…..

From: Ohio Ed Updates <updates at subscription.education.ohio.gov>
Sent: Monday, June 10, 2024 9:18 AM
To: Angela Luttrell <luttrell at mveca.org>
Subject: EMIS Newsflash – June 10, 2024

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Having trouble reading this email? View it in your browser<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDAsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vY29udGVudC5nb3ZkZWxpdmVyeS5jb20vYWNjb3VudHMvT0hFRC9idWxsZXRpbnMvM2ExYzNhMSIsImJ1bGxldGluX2lkIjoiMjAyNDA2MTAuOTYwMjEwNzEifQ.AuI1wWu_hhFawYoYzwfFwrmnahHJJKat858p_0HAfwo/s/3146024867/br/243894436117-l>.

06-10-2024
[Image removed by sender. Ohio Department of Education and Workforce - Email bulletin]
EMIS Newsflash

Here's what's inside

  *   FY24 Spring State Assessment (A) Grades 3-8 Collection, v2
  *   FY24 Spring End of Course State Assessment (A) Collection, v2
  *   Rapback Expansion: EMIS Reporting
  *   SDC Updates for June 7, 2024
  *   EMIS Tip

FY24 Spring State Assessment (A) Grades 3-8 Collection, v2
FY24 Spring End of Course State Assessment (A) Collection, v2
Please refer to the Release Notes<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDEsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHA6Ly9lZHVjYXRpb24ub2hpby5nb3YvVG9waWNzL0RhdGEvRU1JUy9UZWNobmljYWwtRG9jdW1lbnRhdGlvbi9FTUlTLVJlbGVhc2UtTm90ZXMiLCJidWxsZXRpbl9pZCI6IjIwMjQwNjEwLjk2MDIxMDcxIn0.-uZGIlC8vugmtvWpvV5XNxytnWiXiv0pj8_TuDLXwTc/s/3146024867/br/243894436117-l> for details regarding these newly posted collection requests.

Rapback Expansion: EMIS Reporting
Non-licensed staff are now required to be in the Rapback system, which requires them to have a state ID. There have been questions about whether these IDs would have to be reported to EMIS for staff districts have been reporting with Z-IDs. We have determined that this is not required. Though districts can start reporting state IDs for these staff, they do not have to start reporting them. Districts can continue reporting Z-IDs for non-licensed staff.
See EMIS Manual Section 3.3, State Staff ID Element: “For staff who have never been issued a credential by the Department, a Z-ID should be reported.” The guidance is to report Z-IDs for these staff. However, districts are able to report state IDs. There will be an FY26 change to the EMIS Manual to clarify that either a Z-ID or a state ID can be reported for non-credentialed staff.

Note that, with the exception of new staff, changing the ID reported for a staff member will cause the ID no longer being reported to appear on the Staff Missing List. If a staff member begins appearing on the Missing List due to a change from a Z-ID to a state ID, districts will continue to have the option of either ignoring that staff member’s record on the missing list or requesting an override through their ITC to remove the record from the missing list.

SDC Updates for June 7, 2024
A new report to assist districts in reviewing data for the 2023-2024 school year is now available in the SDC. Please visit the Secure Data Center Status of Reports<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDIsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvRU1JUy1Eb2N1bWVudGF0aW9uL1NlY3VyZS1EYXRhLUNlbnRlci1TdGF0dXMtb2YtUmVwb3J0cyIsImJ1bGxldGluX2lkIjoiMjAyNDA2MTAuOTYwMjEwNzEifQ.9gEpuu7tL0jeMTilYDZiiaQOw9Y2K3g_dqSX4cA0fRw/s/3146024867/br/243894436117-l> page to see which reports have data for the 2023-2024 school year.
Local Report Card

  *   District Potential Issues - This report contains a variety of visualizations to help districts identify significant changes in report card metrics over time that may be a result of underlying data reporting errors.

The Secure Data Center (SDC) is the main resource districts should use to review Report Card Data. It is an interactive tool that allows districts to review data well before the data is final and the Report Cards are released. Ohio Revised Code<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.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.U6N0U7MnunHQJm3xwiKvGE_y51siLZNdjSvPVW5mNP0/s/3146024867/br/243894436117-l> and Ohio Administrative Code<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDQsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZ2NjMDIuc2FmZWxpbmtzLnByb3RlY3Rpb24ub3V0bG9vay5jb20vP3VybD1odHRwcyUzQSUyRiUyRmNvZGVzLm9oaW8uZ292JTJGb2hpby1hZG1pbmlzdHJhdGl2ZS1jb2RlJTJGcnVsZS0zMzAxLTE0LTAxJmRhdGE9MDUlN0MwMiU3Q2RlaWRyZS53dW5kZXJsaWNoJTQwZWR1Y2F0aW9uLm9oaW8uZ292JTdDNzBmODEwNTAxZWY3NGMzZTUyMTAwOGRjODE5YWIxMDclN0M1MGY4ZmNjNDk0ZDg0ZjA3ODRlYjM2ZWQ1N2M3YzhhMiU3QzAlN0MwJTdDNjM4NTI3NzQ4NjA5OTY5Njc1JTdDVW5rbm93biU3Q1RXRnBiR1pzYjNkOGV5SldJam9pTUM0d0xqQXdNREFpTENKUUlqb2lWMmx1TXpJaUxDSkJUaUk2SWsxaGFXd2lMQ0pYVkNJNk1uMCUzRCU3QzAlN0MlN0MlN0Mmc2RhdGE9clclMkJ4MnllUlJJS0NjSjZoM3BmRTExcUEyNVhaQ3FQTjZFdU4lMkJaZkY5dTglM0QmcmVzZXJ2ZWQ9MCIsImJ1bGxldGluX2lkIjoiMjAyNDA2MTAuOTYwMjEwNzEifQ.in2fhudJpKy3zAFV6X6Y8m25VtBEv0syAH9R_tdR9ZE/s/3146024867/br/243894436117-l> require districts to report data to EMIS and to verify and approve all EMIS data. This verification should include all relevant reports, including those in the SDC. Data should be reviewed and verified prior to the close of the different data collections<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDUsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvUmVwb3J0aW5nLVJlc3BvbnNpYmlsaXRpZXMvRU1JUy1EYXRhLUNvbGxlY3Rpb24tQ2FsZW5kYXJzIiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.rBQnAlT8n1w307IjXtA8FbtmqIX0f9BO-i3gZa2yZ_M/s/3146024867/br/243894436117-l>. Data should be reviewed and verified prior to the close of the different data collections<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDYsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvUmVwb3J0aW5nLVJlc3BvbnNpYmlsaXRpZXMvRU1JUy1EYXRhLUNvbGxlY3Rpb24tQ2FsZW5kYXJzIiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.GFUyCJr32KwonYDL2pNA35M0HGIzZBIGJ7V5SVLgJ-c/s/3146024867/br/243894436117-l>. For more information about the SDC—and for SDC resources—see the Secure Data Center webpage<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDcsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292L1RvcGljcy9EYXRhL0VNSVMvRU1JUy1SZXNvdXJjZXMvU2VjdXJlLURhdGEtQ2VudGVyIiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.NygUi2r_pj1du3VvOWc_PasHHSnOrC8W7mTZp6WoD1w/s/3146024867/br/243894436117-l>.

EMIS Tip
Department EMIS staff are legally prohibited from having student personally identifiable information (PII). When contacting EMIS or EMIS staff at the Department, be sure to remove all student PII from any message, report, or data shared with us. Student PII means any information that would allow a person to identify an individual student. This includes but is not limited to student name, address, or phone number and parent or guardian name, address, or phone number.

EMIS

25 South Front Street | Columbus, Ohio 43215

(614) 387-0395 | (877) 644-6338 | emis at education.ohio.gov<mailto:emis at education.ohio.gov>

Twitter: @EMISOhio

________________________________
[Image removed by sender. Ohio Department of Education]<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDgsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vZWR1Y2F0aW9uLm9oaW8uZ292LyIsImJ1bGxldGluX2lkIjoiMjAyNDA2MTAuOTYwMjEwNzEifQ.v-wI1z2mM82Byj9SYp_tqAf-4MOiwFc_9biid1-LCdo/s/3146024867/br/243894436117-l>

[Image removed by sender. Visit us on Facebook][Image removed by sender. Visit us on Facebook]<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTAsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3LmZhY2Vib29rLmNvbS9PSEVkdWNhdGlvbi8iLCJidWxsZXRpbl9pZCI6IjIwMjQwNjEwLjk2MDIxMDcxIn0.jGirhfK7ppNq0axlC0ox6CH0G2UZseLpbGy_1GWuqJA/s/3146024867/br/243894436117-l>

[Image removed by sender. Visit us on x]<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTEsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vdHdpdHRlci5jb20vT0hFZHVjYXRpb24iLCJidWxsZXRpbl9pZCI6IjIwMjQwNjEwLjk2MDIxMDcxIn0.I0SYRddQx5V_RgpbIXy2igpSdUIjBA7iqCITkgw6OeI/s/3146024867/br/243894436117-l>

[Image removed by sender. Find us on LinkedIn]<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTIsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHA6Ly93d3cubGlua2VkaW4uY29tL2NvbXBhbnkvb2hpby1kZXBhcnRtZW50LW9mLWVkdWNhdGlvbiIsImJ1bGxldGluX2lkIjoiMjAyNDA2MTAuOTYwMjEwNzEifQ.mnGxgucSFfEuAr9Kr3s89Cfz1FQljNf2iWUJxz_KOOM/s/3146024867/br/243894436117-l>

[Image removed by sender. Find us on Instagram]<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTMsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vd3d3Lmluc3RhZ3JhbS5jb20vT0hFZHVjYXRpb24vIiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.uJJW0Nds6MQckkM0JeiHyyJlyPxu_HzhUet8gOAHrbw/s/3146024867/br/243894436117-l>

[Image removed by sender. YouTube]<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTQsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHA6Ly93d3cueW91dHViZS5jb20vdXNlci9PaGlvRWREZXB0IiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.h2uFbqKNq3IHUTG7CELCk5IuVC7sQfvtdtQfXmFS0Vo/s/3146024867/br/243894436117-l>

[Image removed by sender. Sign up for email updates]<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTUsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vcHVibGljLmdvdmRlbGl2ZXJ5LmNvbS9hY2NvdW50cy9PSEVEL3N1YnNjcmliZXIvbmV3IiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.xkYa9MpwCGwKz6-pE6_6MpZ0WVTH8rWiilMphBW8g-Q/s/3146024867/br/243894436117-l>

SUBSCRIBER SERVICES:
 Unsubscribe / Manage Subscriptions<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTYsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vcHVibGljLmdvdmRlbGl2ZXJ5LmNvbS9hY2NvdW50cy9PSEVEL3N1YnNjcmliZXJzL25ldz9wcmVmZXJlbmNlcz10cnVlIiwiYnVsbGV0aW5faWQiOiIyMDI0MDYxMC45NjAyMTA3MSJ9.MHWerkFAvYc0DnXXnVVpG5pz9_i96PnVn6-lcTgAnZc/s/3146024867/br/243894436117-l>   |  Help<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTcsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vc3Vic2NyaWJlcmhlbHAuZ292ZGVsaXZlcnkuY29tLyIsImJ1bGxldGluX2lkIjoiMjAyNDA2MTAuOTYwMjEwNzEifQ.-WuUFtoJbxlwQT4O55yPeKcX4U3f5CBINQ3fV0aZ2qA/s/3146024867/br/243894436117-l>  |   Contact Us<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTgsInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHA6Ly9lZHVjYXRpb24ub2hpby5nb3YvQ29udGFjdCIsImJ1bGxldGluX2lkIjoiMjAyNDA2MTAuOTYwMjEwNzEifQ.Tc314tYkB_UeIneHLVSHHQkDCOjRp0boXn0qMnrDUrg/s/3146024867/br/243894436117-l>

________________________________
This email was sent to luttrell at mveca.org using GovDelivery Communications Cloud on behalf of: Ohio Department of Education and Workforce · 25 South Front Street, · Columbus, Ohio 43215

[Image removed by sender. GovDelivery logo]<https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMTksInVyaSI6ImJwMjpjbGljayIsInVybCI6Imh0dHBzOi8vc3Vic2NyaWJlcmhlbHAuZ3JhbmljdXMuY29tLyIsImJ1bGxldGluX2lkIjoiMjAyNDA2MTAuOTYwMjEwNzEifQ.aReTTXVEois_lqL8wRAl-MgPETEsFe8vcLjdzT9E_n4/s/3146024867/br/243894436117-l>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://listserv.mveca.org/pipermail/districtemiscoordinators/attachments/20240610/4b99c2d3/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: ~WRD2814.jpg
Type: image/jpeg
Size: 823 bytes
Desc: ~WRD2814.jpg
URL: <http://listserv.mveca.org/pipermail/districtemiscoordinators/attachments/20240610/4b99c2d3/attachment-0001.jpg>